Tagged with: ERROR

PLAN0334 Invalid Special Education Plan Type Code for Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then Special Education Plan Type Code must be 100 (IEP).

PLAN0335 Invalid Special Education Plan Type Code for Transition Services in IEP Indicator

If Transition Services in IEP Indicator is populated, then Special Education Plan Type Code must be 100 (IEP).

PLAN0336 Invalid Special Education Plan Type Code for Supportive Services Indicator

If Supportive Services Indicator is populated, then Special Education Plan Type Code must be 100 (IEP).

PLAN0337 Invalid Special Education Plan Type Code for Transition Services Goals in IEP Indicator

If Transition Services Goals in IEP Indicator is populated, then Special Education Plan Type Code must 100 (IEP).

PLAN0338 Invalid Special Education Plan Type Code for Student IEP Participation Indicator

If Student IEP Participation Indicator is populated, then Special Education Plan Type Code must be 100 (IEP).

PLAN0339 Invalid Special Education Plan Type Code for Agency Representative IEP Participation Code

If Agency Representative IEP Participation Code is populated, then Special Education Plan Type Code must be 100.

PLAN0347 Missing Special Education Program Type Code

If Special Education Plan Type Code = 150 (IFSP) then Special Education Program Type Code must be populated.

PLAN0348 Missing Special Transportation Indicator

If Education Plan Type Code = 100 (IEP) then Special Transportation Indicator must be populated.

PLAN0359 Invalid Disability 1 Code

Disability Code 1 cannot equal 200 (None).

PLAN0360 Invalid Disability 2 Code

Disability 2 Code cannot equal 310 (Multiple disabilities (MD).

PLAN0372 Invalid Special Education Plan Type and Special Education Program Setting Combo

Special Education Plan Type Code and Special Education Program Setting Code combination must be a valid combination per the CALPADS Valid Code Combinations document.

PLAN0399 Missing Infant Regional Center Services Eligibility Indicator

Infant Regional Center Services Eligibility Indicator must be populated if Disability 1 Code is 220, 230, 250, 270, or 300 and Student is on an IFSP Plan (Education Plan =150)

PLAN0407 Disability 2 Code Cannot equal Disability 1 Code

Disability 2 Code cannot equal the Disability 1 Code.

PLAN0433 Invalid Special Education Plan Type Code for Special Education Program Type Code

If Special Education Program Type Code is populated, then Special Education Plan Type Code must = 150.

PLAN0443 Invalid SELPA for Reporting LEA

SELPA must be a valid Entity Code and have an active reporting relationship with the Reporting LEA.

PLAN0609 Invalid General Education Participation Percentage

General Education Participation Percentage Cannot Exceed 100 Percent

PLAN0610 Invalid Academic Year based on Plan Effective Start Date

Academic Year ID must be the academic school Year associated with Plan Effective Start Date

PLAN0633 Invalid Special Education Plan Type Code

Special Education Plans 300, 700, 800,and 900 are invalid for the PLAN file

PLAN0658 Invalid Degree of Support and Disability Code Combination

Degree of Support and Disability Code 1 and Disability Code 2 combination must be a valid combination per the CALPADS Valid Code Combinations document

PLAN0667 Special Education Plan Effective Start Date for PLAN Record is greater than Current Date plus six months

Special Education Plan Effective Start Date for PLAN Record is greater than Current Date plus six months

PLAN0696 Must provide a valid 7-digit county/district code or School code in the District of Special Education Accountability field

District of Special Education Accountability must be a valid 7-digit County District (CD) code or School Code

PLAN0724 Missing Part C to B Transition Plan In IFSP Indicator

Part C to B Transition Plan in IFSP Indicator must be populated if Special Education Plan Type equals 150 (IFSP), and the student's age on the Plan Effective Start Date is equal to or greater than 2 years 9 months

PLAN0727 Invalid Part C to B Transition Plan IFSP Indicator

Part C to B Transition Plan IFSP Indicator must be blank if Special Education Plan Type Code is not equal to 150 (IFSP)

PLAN0728 Invalid Part C to B Transition Plan IFSP Indicator

Part C to B Transition Plan IFSP Indicator must be populated if Part C to B Transition Conference Date is populated

PLAN0730 Invalid Part C to B Transition Conference Date

Part C to B Transition Conference Date must be blank if Special Education Plan Type Code is not equal to 150 (IFSP)

PSTS0483 User not authorized to submit CPA and CTE data

If Education Program Participation Type Code = 10 (CPA) or 20 (CTE), then the user must be assigned the PSTS Edit role.

PSTS0484 User not authorized to submit Students with Disabilities data

If Education Program Participation Type Code = 30 (SPED), then the user must be assigned the PSTS for SPED Students Edit role.

SASS0118 Staff Job Classification FTE Percentage Less than 1

Staff Job Classification FTE Percentage for a staff member must be greater than or equal to 1.

SASS0119 Staff Job Classification FTE Percentage Greater Than or equal to 200

Staff Job Classification FTE Percentage must be Less Than 200

SASS0120 Missing Non Classroom Based Job Assignment Code

If Staff Job Classification Code = 10 or 11 or 25 Then one or more of the Non Classroom Based Job Assignment Codes must be populated

SASS0163 Invalid School of Assignment

If Staff Job Classification Code = 26 then School of Assignment must be a charter school (CDS)

SASS0198 Invalid School of Assignment

School of Assignment must not be an NPS school of a Private School Group

SASS0201 School not open during Academic Year

School should be open during Academic Year reported

SASS0219 Invalid Non Classroom Based Job Assignment Code and Staff Job Classification Code combination values

Staff Job Classification Code and Non Classroom Based Job Assignment Code must be a valid combination as defined in the CALPADS Valid Code Combinations document

SASS0473 Non Classroom Based Job Assignment Codes 1-7 must be populated in sequential order

The preceding Non Classroom Based Job Assignment Code must be populated if the subsequent Non Classroom Based Job Assignment Code is populated.

SASS0474 Duplicate Non Classroom Based Job Assignment Code

Non Classroom Based Job Assignment Codes 1-7 cannot have a duplicate value for the same SASS record.

SCSE0199 Invalid NPS School of Course Delivery

School of Course Delivery must not be an NPS school

SCSE0201 School not open during Academic Year

School should be open during Academic Year reported

SCSE0534 SCSE/C records cannot have a future Academic Year

If Record Type = SCSE or SCSC, then Academic Year cannot be in the future.

SCTE0201 School not open during Academic Year

School should be open during Academic Year reported

SCTE0242 Invalid CTE Pathway Completion Academic Year ID for Academic Year

The CTE Pathway Completion Academic Year ID must match the Academic Year ID

SDEM0107 Invalid Staff Age

Staff Age must be greater than or equal to 18 and less than 95.

SDEM0109 Invalid Staff Ethnicity Missing Indicator and Staff Hispanic Ethnicity Indicator Combination

Staff Ethnicity Missing Indicator must accurately reflect what is populated in the Staff Hispanic Ethnicity Indicator

SDEM0110 Invalid Staff Race Missing Indicator and Staff Race Code Combination

Staff Race Missing Indicator must accurately reflect what is populated in the Staff Race Code Fields

SDEM0112 Staff Employment Start Date Greater than current date plus six months

Staff Employment Start Date must be less than or equal to current date plus six months

SDEM0113 Staff Service Years LEA Greater than Staff Service Years Total

Staff Service Years LEA must be less or equal to Staff Service Years Total

SDEM0114 Staff Employment End Date Less Than Staff Employment Start Date

Staff Employment End Date must be greater than or equal to Staff Employment Start Date

SDEM0200 Reporting LEA not open during Effective Period

Reporting LEA must be open during the effective date period.

SDEM0218 All associated Staff Assignment and/or Course Section records must be deleted before deleting the last remaining Staff Demographic record for SEID xxxxxxxxxx" (x’s represent the SEID number)

All associated Staff Assignment and Course Section records must be deleted before deleting the last remaining Staff Demographic record

SDEM0221 Staff Service Years must be one or greater even if the Staff member has less than one year of total service

Staff Service Years LEA (7.30) and Staff Service Years Total (7.31) must be equal to one or more

SELA0164 Missing English Language Acquisition Status Start Date

If English Language Acquisition Status Code is not NULL Then English Language Acquisition Status Start Date must be populated

SELA0215 English Language Acquisition Status Start Date Greater Than the Current System Date

English Language Acquisition Status Start Date must be less than or equal to current date

SELA0255 Invalid change in English Language Acquisition Status Code

If a student's English Language Acquisition Status (ELAS) Code is being submitted, then them the immediate ELAS Code currently stored in the CALPADS ODS must be a valid ELAS in combination with the subsequent ELAS being submitted. Reference (Valid Code Combos, Current ELAS-Submtd ELAS)

SELA0280 Primary Language Code cannot equal English (00, eng) or American Sign Language (ase) when English Language Acquisition Status Code is not EO

Primary Language Code cannot equal English (00, eng) or American Sign Language (ase) when English Language Acquisition Status Code is not EO

SELA0283 Date Mismatch for English Language Acquisition Status Code

If ELAS code being submitted equals ELAS code in ODS, then English Language Acquisition Status (ELAS) Start Dates must match.

SELA0285 Date Out of Sequence for English Language Acquisition Status Code

ELAS code being submitted does not equal TBD and does not equal any ELAS code in ODS, then ELAS Start Date being submitted must be greater than the most recent ELAS Start Date in the ODS.

SELA0524 Invalid Adult English Learner Code (ADEL) English Language Acquisition Status Code

Students who are designated Adult English Learners (ADEL) must be aged 22 years or older and enrolled in Grades TK through 12

SELA0549 Invalid Deletion of English Learner SELA Record

Invalid deletion of English Learner SELA Record when Reclassified Fluent English Proficient (RFEP) record exists for student

SELA0589 RFEP Student cannot be reclassified prior to being administered the summative assessment.

Summative testing window begins annually on February 1st; therefore, a student who took the initial on or after July 1st of same AY cannot be reclassified prior to that date.

SELA0652 Missing Enrollment Record for RFEP Student

If a student's English Language Acquisition Status = Reclasified Fluent English Proficient (RFEP), they must have an overlapping primary enrollment

SENR0005 Invalid NPS School

School of Attendance NPS must be a valid NPS code in CDS

SENR0013 Enrollment Start Date Less Than Birth Date

Enrollment Start Date must be greater than Student Birth Date

SENR0014 Enrollment Start Date Greater Than Current Date plus three months

Enrollment Start Date must be less than or equal to current date plus three months

SENR0015 Missing Exit Date

If Student Exit Reason Code is populated Then Enrollment Exit Date must be populated

SENR0018 Invalid Exit Date for the submitted Exit Reason

Enrollment Exit Date must be greater than or equal to Enrollment Start Date unless the Student Exit Reason Code = N470 (NoShowOther), in which case the date must be on or one day prior to the Start Date.

SENR0019 Enrollment Exit Date Greater Than Current Date plus 30 days

Enrollment Exit Date must be less than or equal to current date plus 30 days

SENR0020 Missing Exit Reason

If Enrollment Exit Date is populated Then Student Exit Reason Code must be populated

SENR0022 Invalid Exit Reason and Completion Status Combination

Student Exit Reason Code and Student School Completion Status Code must be a valid combination

SENR0023 Invalid Exit Reason and Grade Level Combination

Student Exit Reason Code and Grade Level Code combination must be a valid combination

SENR0027 Multiple Primary Enrollments within LEA

Student primary enrollment cannot overlap an existing primary enrollment for the same student within the LEA. Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0028 Multiple Primary Enrollments within CALPADS

Student primary enrollment submission overlaps an existing primary enrollment for the same student in another LEA. This submission will create a concurrent enrollment anomaly. Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0029 Missing Completion Status

If Student Exit Reason Code = E230 (CompleterExit) Then Student School Completion Status Code must be populated

SENR0031 Missing Met UC CSU Indicator

If Student School Completion Status Code = 100, 106 ,108 (Graduated) Then Student Met all UC CSU Requirements Indicator must be populated

SENR0032 Missing SSID Enrollment Record Operational Key

If Transaction Type Code = D or Transaction Type Code = R Then SSID must be populated

SENR0037 Duplicate enrollment with same Enrollment Start Date

Student primary enrollment submission cannot have the same Enrollment Start Date for the same student in another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0048 Missing District of Geographic Residence

If Student School Transfer Code = 4 (District of Choice Transfer) is populated then District of Geographic Residence must be populated

SENR0167 Invalid Start Date with R Transaction

Invalid Start Date for Record with R Transaction Type Code

SENR0175 Invalid Exit Reason Code

If Student School Completion Status = 100 (Graduated) Then Student Exit Reason Code must = E230 (Completer Exit)

SENR0178 Start Date Mismatch

The student has an overlapping enrollment (closed or open) for the same LEA and school

SENR0182 Enrollment School Start Date is Before School Open Date

Enrollment School Start Date is Before School Open Date

SENR0184 Enrollment Start Date Is After School Closed Date

Enrollment Start Date Is After School Closed Date

SENR0187 Short term enrollment period must be 30 days or less

Short term enrollment period must be 30 days or less Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0188 Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA

Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0189 Short-term Enrollment Status Code used for student in a Non-Educational Options school

Only Educational Options schools may submit short term enrollments "Educational Options" means Juvenile Court, County Community, Community Day, Continuation, or Opportunity schools (JUV, COMM, COMMDAY, HOMHOS, CON, OPP) - reference ESI data Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0192 Invalid District of Geographic Residence

District of Geographic Residence must be populated with a valid 7-digit County District (CD) code representing an active, open district that is not a charter school, NPS, or county office of education in the academic year specified.

SENR0203 Invalid Enrollment Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption)

Invalid Enrollment Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption): Enrollment Exit Date must not be in academic year 2007-08 or 2008-09

SENR0225 Invalid student age for Adult Ed exit or completion code

If Student Exit Category equals E230 and School Completion Status Code equals 250; or if Student Exit Category equals T260; then Student Age must be greater than or equal to 18 on the Exit Date

SENR0226 Duplicate SSID Request within File

Only one record may exist in the file with the same Local ID when the SSID is blank.

SENR0302 Invalid Student Exit Reason Code and Secondary Status Combination

If student has a Secondary Enrollment Status Code (20), Student Exit Reason must be null or = E170 (NonPrimaryEnrlExit)

SENR0316 Student Seal of Biliteracy Indicator

If Student Seal of Biliteracy Indicator = Y then Student School Completion Status must = 100 (Graduated, Standard HS Diploma)

SENR0317 Student Enrollment Record in Previous AY Not Exited

A student that was enrolled any time between July 1 and June 30 of any previous Academic Year and has not been exited prior to August 16 of the subsequent Academic Year.

SENR0472 Invalid Enrollment Status for Private School Groups

If School of Attendance = Private School Groups (0000002), then Enrollment Status must be 50 (non-ADA).

SENR0556 Invalid School for Non-ADA Enrollment Status 50

If Enrollment Status Code equal to 50 (Non-ADA Enrollment Status) AND Student Grade Level Code = PS, TK, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12 Then Student must be enrolled in Private School-00000002

SENR0557 Invalid Grade Level for Student with Disabilities on an IEP

If the student has an Active Plan SPED record where Education Plan Type Code = 100 (IEP) Then Student Grade Level must be equal to PS, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12

SENR0559 Invalid Enrollment Status for Grade Level IN,TD

If the student Grade Level = IN, TD Then Enrollment Status must be equal to 50

SENR0585 Graduate cannot have subsequent Enrollment

Submitted Graduate Record may not have a subsequent enrollment in CALPADS

SENR0586 Submitted Enrollment Exit Date may not exist after a student Graduates

Submitted Enrollment Exit Date may not exist after a student has already graduated with a Regular HS Diploma

SENR0587 Open Enrollment record invalid if student is a Graduate

Open enrollments may not be submitted if student already graduated with a Regular HS Diploma

SENR0606 Missing Plan Record for Enrolled Eligible and Participating Student with Disabilities

Enrolled Eligible and Participating Students should have a current Education Plan

SENR0622 Invalid Transitional Kindergarten (TK) Student Age

If Grade Level Code is equal to Transitional Kindergarten (TK) then student age should be at least 4 years as of September 1 in AY submitted.