Skip to main content

CALPADS error brief · SENR

SENR0317

Student Enrollment Record in Previous AY Not Exited
Severity Fatal
Error type Input Validation
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

A student that was enrolled any time between July 1 and June 30 of any previous Academic Year and has not been exited prior to August 16 of the subsequent Academic Year.

Focus fields

Fields validated

SENR Data 1.22 - Enrollment Start Date 1.25 - Enrollment Exit Date 1.26 - Student Exit Reason Code

Recommended correction path

Suggested resolution

Read the complete validation

CALPADS rule: If Grade Level is AD, School of Attendance must be an Adult Education Center. If a nonadult grade is submitted, School of Attendance must not be an Adult Education Center.

Severity: Fatal   Type: Input Validation

Fields validated:

  • 1.05 School of Attendance
  • 1.24 Grade Level Code

The school and grade must agree

Official School of Attendance typeGradeResult
Adult Education CenterADStructurally consistent; verify the student actually attended the adult program.
Adult Education CenterIN, PS, TK, KN–12, or another nonadult gradeInvalid combination; verify school code and placement.
Non-Adult Education schoolADInvalid combination; do not use AD merely because the student is older.
Non-Adult Education schoolFactual grade appropriate to the studentStructurally consistent.

Determine whether school or grade is wrong

FindingCorrectionVerify with
Student attended an Adult Education CenterUse its correct seven-digit School code and grade AD.Enrollment and official CDE organization record
Student attended a different schoolCorrect field 1.05 and use the grade at that school.Attendance, schedule, and enrollment record
School is correct but AD was a local age-based defaultSubmit the student’s factual CALPADS grade.SIS grade history and placement documentation
Local program name says “adult,” but organization type differsFollow the official CDE school classification and actual placement.California School Directory and LEA program records

Recommended correction path

  1. 1

    Preserve fields 1.05 and 1.24

    Capture the submitted school code and grade exactly.

  2. 2

    Verify where the student attended

    Use enrollment, attendance, course, and program records.

  3. 3

    Check official school type

    Confirm the exact CDS organization in the California School Directory.

  4. 4

    Verify grade placement

    Use AD only for a factual Adult Education Center enrollment.

  5. 5

    Correct source and crosswalk

    Repair the SIS school, grade, or organization-type mapping.

  6. 6

    Resubmit and verify

    Confirm SENR0319 clears and the accepted school/grade relationship is accurate.

Official SENR0319 page  |  California School Directory