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Fall 1 Errors

Fall 1 Errors

SENR - Student Enrollment

SENR errors concern student enrollment, exit, and school-transfer records. They commonly involve enrollment dates, exit dates and reasons, grade levels, enrollment status, school ownership, or overlapping records. Review the student’s complete enrollment history and correct records in chronological order so CALPADS reflects the student’s actual attendance and movement.

SELA - Student Language

SELA errors involve a student’s English Language Acquisition Status and the history of that status. Validations may examine status codes, effective dates, primary language, assessment information, and status transitions. Review the student’s complete language history and ensure new records do not conflict with previously posted SELA information.

SINF - Student Information

SINF errors involve student demographic and identifying information, including names, birth information, gender, race and ethnicity, parent education, and other required fields. Verify the values against authoritative local records and ensure they correspond to the correct SSID. SINF corrections may also resolve related certification or demographic inconsistencies.

SSRV - Student Services

SSRV errors involve services provided to students, including special education and other reportable service records. These validations may examine service codes, providers, dates, frequency, duration, and associated plans. Confirm that each service was actually provided, falls within the appropriate reporting period, and aligns with related student and program information.

SPRG - Student Programs

SPRG errors involve a student’s participation in programs such as special education, homeless services, foster youth programs, Title I, or other reportable services. Validations may examine program codes, membership dates, eligibility, and school relationships. Review the full participation history and correct overlapping, missing, or inconsistent program records.

Certification Error - Fall 1

Fall 1 certification errors identify issues that may prevent an LEA from certifying its Fall 1 submission. These validations compare enrollment, demographic, program, language, special education, and related data for accuracy and completeness. Review the affected certification report, verify the underlying records, and correct or explain significant discrepancies before certification.

CERT001 Enrollment Data Missing for Expected Open School

No student enrollment data is included for an open school that is specified for the collection.

CERT019 Dropouts in Grades 9-12 and US but no certified Enrollment Last Year in Grades 9-12 and US

Dropouts are being reported for grades 9-12 and Ungraded Secondary, but this school had no certified enrollment in grades 9-12 and Ungraded Secondary in the previous year.

CERT040 SSID Anomalies in Snapshot Exceed 2% of Enrollment

The total number of SSID anomalies in the Snapshot is equal to or greater than 2% of Snapshot enrollment.

CERT111 Homeless Program Eligibility Data Expected

No Homeless Program eligible students were submitted for an LEA.

FRMT0001 Wrong field length

Field length does not match CALPADS File Specifications (CFS)

FRMT0001 Wrong field length

Field length does not match CALPADS File Specifications (CFS)

FRMT0001 Wrong field length

Field length does not match CALPADS File Specifications (CFS)

FRMT0001 Wrong field length

Field length does not match CALPADS File Specifications (CFS)

FRMT0001 Wrong field length

Field length must match CALPADS File Specifications (CFS)

FRMT0002 Wrong date format

Date format does not match CALPADS File Specifications (CFS)

FRMT0002 Wrong date format

Date format does not match CALPADS File Specifications (CFS)

FRMT0002 Wrong date format

Date format does not match CALPADS File Specifications (CFS)

FRMT0002 Wrong date format

Date format does not match CALPADS File Specifications (CFS)

FRMT0004 Invalid characters for numeric field

Data for a numeric field must be a number or a decimal point.

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0002 Value Not Found in Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0002 Value Not Found in Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0002 Value Not Found in Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0002 Value Not Found in Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0002 Value Not Found in Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0005 LEA does not have ownership of student enrollment to make the update

The student’s SINF Effective Start - End date range does not align with the LEA's enrollment.

GERR0005 LEA does not have ownership of student enrollment to make the update

As a Participating record , the Education Program Membership Start Date and Education Program Membership End Date must be within the Enrollment Start Date and Enrollment Exit date (inclusive) of a SENR record, at the School of Attendance As an Eligible record, the SPRG record must overlap a SENR record at the at the School of Attendance. And if the Eligible record is being exited, it must be on or prior to the SENR Exit Date.

GERR0005 LEA does not have ownership of student enrollment to make the update

The ELAS Status Start Date cannot be greater than the Enrollment Exit Date at the Reporting LEA.

GERR0005 LEA does not have ownership of student to make the Special Education Services (SERV Record) update

The Reporting LEA does not own the SERV record.

GERR0007 Code submitted outside the effective date range

Code submitted outside the effective date range

GERR0007 Code submitted outside the effective date range

Code submitted outside the effective date range

GERR0007 Code submitted outside the effective date range

Code submitted outside the effective date range

GERR0007 Code submitted outside the effective date range

Code must be submitted with an ELAS Status Start Date that falls within the CALPADS effective date range for the code.

GERR0007 Code submitted outside the Effective Date Range

Code must be submitted with an Academic Year ID that overlaps, on at least one day, the CALPADS effective date range for the code.

IVR0001 Invalid Submitter

Reporting LEA must equal CDS code associated with submitter User ID

IVR0001 Invalid Submitter

Reporting LEA must equal CDS code associated with submitter User ID

IVR0001 Invalid Submitter

Reporting LEA must equal CDS code associated with submitter User ID

IVR0001 Invalid Submitter

Reporting LEA must equal CDS code associated with submitter User ID

IVR0001 Invalid Submitter

The Reporting LEA of the submitter must equal the Reporting LEA in the record, or the Reporting SELPA of the submitter must have a relationship with the Reporting LEA in the record.

IVR0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA

IVR0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA

IVR0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA

IVR0003 Invalid School of Attendance

If School of Attendance NPS is populated Then School of Attendance must equal 0000001

IVR0004 Missing NPS School

If School of Attendance = 0000001 Then School of Attendance NPS must be populated

IVR0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

IVR0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

IVR0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

IVR0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

IVR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

IVR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

IVR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

IVR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

IVR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

IVR0009 Invalid Characters in Field

Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed. Valid characters are based on the UTF-8 character set standards.

IVR0009 Invalid Characters in Field

Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed. Valid characters are based on the UTF-8 character set standards.

IVR0009 Invalid Characters in Field

Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed.

Valid characters are based on the UTF-8 character set standards.

IVR0010 Missing Alias First Name

If Student Alias Last Name is populated Then Student Alias First Name must be populated

IVR0010 Missing Alias First Name

If Student Alias Last Name is populated Then Student Alias First Name must be populated

IVR0011 Missing Alias Last Name

If Student Alias First Name is populated Then Student Alias Last Name must be populated

IVR0011 Missing Alias Last Name

If Student Alias First Name is populated Then Student Alias Last Name must be populated

IVR0012 Invalid Student Age

If Grade Level Code is equal to Adult (AD) Then Student age should be greater than or equal to 16 and less than 80; Else Student Age should be greater than 0 and less than or equal to 22 If School is not a Charter

IVR0012 Invalid Student Age

If Grade Level Code is equal to Adult (AD) Then Student age should be greater than or equal to 16 and less than 80; Else Student Age should be greater than 0 and less than or equal to 22 If School is not a Charter

IVR0013 School Start Date Less Than Birth Date

Enrollment Start Date must be greater than Student Birth Date

IVR0034 Duplicate Record within File based on Operational Key

Two or more records exist with the same operational key fields

IVR0034 Duplicate Record within File

Two or more records exist with the same operational key fields

IVR0036 Invalid Country and State-Province Combination

Student Birth Country Code and Student Birth State Province Code must be a valid combination

IVR0036 Invalid Country and State-Province Combination

Student Birth Country Code and Student Birth State Province Code must be a valid combination

IVR0064 Invalid Effective Start Date - Academic Year combination

Effective Start Date must be within Academic Year specified

IVR0066 Effective End Date less than Effective Start Date

Effective End Date must be greater than or equal to Effective Start Date

IVR0067 Invalid Effective End Date - Academic Year combination

Effective End Date must be within Academic Year specified

IVR0116 Duplicate Effective Start Date in file

Only one record for an SSID may exist in the file with the same Effective Start Date

IVR0116 Duplicates within File based on Primary Key

Two or more records exist with the same primary key fields.

IVR0116 Duplicates within File based on Primary Key

If two or more records exist in the file based on the file type's primary key fields.

IVR0180 Record Deletes The Last Student Enrollment

The submitted record attempts to delete the Last Enrollment Record for a student in CALPADS

IVR0180 Records Delete The Last Student Demo

The submitted records attempt to delete the Last Demo Record for a student in CALPADS

IVR0193 Must provide a valid 7-digit county/district code for a public K-12 school or Charter School in the District of Special Education Accountability field

District of Special Education Accountability must be a valid 7-digit County District (CD) code

IVR0612 Duplicate Plan Effective Start Date

Student has an existing record with the same Special Education Plan Effective Start Date

IVR0613 Effective Start Date greater than Current Date plus six months

Effective Start Date must be less than or equal to current date plus six months

IVR0668 Birth Date is greater than current date

Birth Date must be less than or equal to current date.

IVR0668 Birth Date is greater than current date

Birth Date must be less than or equal to current date.

MEET0421F1 Special Education Referral Date is less than student birthdate

Special Education Referral Date must be greater than or equal to Student Birth Date.

MEET0436F1 Invalid Annual Education or Service Plan Meeting Type

Students must be Eligible and Participating for Special Education in order to have an Annual Education or Service Plan Meeting.

MEET0624F1 Missing Special Education Status Record

If a non-Pending Meeting exists for the SSID, there should be at least one SWDS Status record

PLAN0362F1 Student Age must be less than 3 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 103, then Student Age must be less than 3 years.

PLAN0363F1 Student Age must be less than 3 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 104  then Student Age must be less than 3 years.

PLAN0364F1 Student Age must be between 3-6 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 201, 203, or 204, then Student Age must be 3 years, but less than 6 years.

PLAN0365F1 Student Age must be at least 2 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 300 or 301, then Student Age must be at least 3 years

PLAN0366F1 Invalid Student Age for Special Education Plan Type Code 100 (IEP) or 200 (ISP)

If Special Education Plan Type Code = 100 (Individualized Education Program (IEP)) or 200 (Individual Service Plan (ISP)), then Student Age should be at 3 years old but less than 23 years.

PLAN0367F1 Invalid Student Age for Established Medical Disability 1 Code

If Disability 1 Code is equal to 281, then Student Age must be at least 3 years, but less than 6 years.

PLAN0368F1 Invalid Student Age for Established Medical Disability 2 Code

If Disability Code 2 is equal to 281, then Student Age must be at least 3 years, but less than 6 years.

PLAN0378F1 Invalid age for IEP Includes Postsecondary Goals Indicator

If IEP Includes Postsecondary Goals Indicator is populated, then student must be at least 13 years old.

PLAN0379F1 Invalid Student Age for Postsecondary Goals Updated Annually Indicator

If Postsecondary Goals Updated Annually Indicator is populated, then student must be at least 13 years old.

PLAN0380F1 Invalid Student Age for Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then student must be at least 13 years old.

PLAN0381F1 Invalid Student Age for Transition Services in IEP Indicator

If Transition Services in IEP Indicator is populated, then student must be at least 13 years old.

PLAN0382F1 Invalid Student Age for Supportive Services Indicator

If Supportive Services Indicator is populated, then student must be at least 13 years old.

PLAN0383F1 Invalid Student Age for Transition Services Goals in IEP Indicator

If Transition Services Goals in IEP Indicator is populated, then student must be at least 13 years old.