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The district data journey · Step 2 of 3

Through the Data

Managing and Using

Turn separate records into information people can use. Define who owns each handoff, how errors are corrected, and how the work continues when a system fails.

Browse the topics Back to Data

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Stewardship

Assign ownership

Identify who can correct a record, who checks it, and who covers the handoff.
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Systems

Systems Integration Solutions

Explore ways district systems exchange data.
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Workflow

Trace a correction

Check where an attendance update needs to travel.
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Continuity

Plan for a system outage

Decide how staff capture and reconcile work when the usual system is unavailable.
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    Resource index

    Choose a topic to jump to its overview and resources.

    Data Governance & Stewardship

    Assign responsibility for definitions, corrections, handoffs, and decisions about data use.

    Assign a data steward and backup

    Member resource
    Define who owns a dataset, who handles exceptions, and who steps in when the primary steward is away.
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    Data Standards, Definitions & Identifiers

    Use shared meanings, code sets, and identifiers so records can be matched and understood across systems.

    Define a data element and its identifiers

    Member resource
    Document what a data element means and which identifiers let staff match it across systems.
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    Validation, Correction & Reconciliation

    Find missing or conflicting records, correct them at the source, and verify the fix downstream.

    Trace an attendance correction

    Member resource
    Follow an attendance correction from the student information system to the reports and teams that rely on it.
    View Resource

    Data Integration & Interoperability

    Connect systems and document how fields, identifiers, and codes translate across them.

    Explore Systems Integration Solutions →

    Map a data exchange between two systems

    Member resource
    Map how fields and identifiers move between two systems, then test new, changed, and missing records.
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    Data Preparation & Transformation

    Clean, combine, reshape, and summarize records for a defined purpose.

    Prepare daily records for a district summary

    Member resource
    Document the filters and grouping rules that turn daily records into a district summary.
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    Workflow Monitoring & Continuity

    Watch for stalled handoffs, failed imports, and gaps in staffing coverage.

    Keep a data workflow running during an outage

    Member resource
    Plan how staff will capture information during an outage and reconcile it when the system comes back.
    View Resource

    Privacy, Security & Access

    Control who can view, edit, export, or share data at each step of the workflow.

    Review who can access a district dataset

    Member resource
    Review who can view, edit, or export a dataset and when to remove temporary access.
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    Analysis & Interpretation

    Check denominators, definitions, and local context before drawing conclusions.

    Explore Assessment Solutions →

    Interpret a trend before drawing conclusions

    Member resource
    Check for changes in definitions, enrollment, or reporting periods before interpreting a trend.
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