SENR - Student Enrollment
SENR errors concern student enrollment, exit, and school-transfer records. They commonly involve enrollment dates, exit dates and reasons, grade levels, enrollment status, school ownership, or overlapping records. Review the student’s complete enrollment history and correct records in chronological order so CALPADS reflects the student’s actual attendance and movement.
FRMT0001 Wrong field length
Field length does not match CALPADS File Specifications (CFS)FRMT0002 Wrong date format
Date format does not match CALPADS File Specifications (CFS)FRMT0009 Invalid column count for file type
Format for invalid column (fields) count based on file typeGERR0001 Required Field Missing
A required field for the submitted Records Type is missingGERR0002 Value Not Found in Reference Set
The value provided for the field is not a valid value from the CALPADS Code SetsGERR0007 Code submitted outside the effective date range
Code submitted outside the effective date rangeIVR0001 Invalid Submitter
Reporting LEA must equal CDS code associated with submitter User IDIVR0002 Invalid Reporting School
School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEAIVR0003 Invalid School of Attendance
If School of Attendance NPS is populated Then School of Attendance must equal 0000001IVR0004 Missing NPS School
If School of Attendance = 0000001 Then School of Attendance NPS must be populatedIVR0006 Invalid Academic Year
Academic Year ID must be a valid academic school year combination and no more than one year in the futureIVR0007 Invalid SSID
SSID must be a valid CALPADS SSID in the ODSIVR0009 Invalid Characters in Field
Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed. Valid characters are based on the UTF-8 character set standards.IVR0010 Missing Alias First Name
If Student Alias Last Name is populated Then Student Alias First Name must be populatedIVR0011 Missing Alias Last Name
If Student Alias First Name is populated Then Student Alias Last Name must be populatedIVR0012 Invalid Student Age
If Grade Level Code is equal to Adult (AD) Then Student age should be greater than or equal to 16 and less than 80; Else Student Age should be greater than 0 and less than or equal to 22 If School is not a CharterIVR0034 Duplicate Record within File based on Operational Key
Two or more records exist with the same operational key fieldsIVR0036 Invalid Country and State-Province Combination
Student Birth Country Code and Student Birth State Province Code must be a valid combinationIVR0180 Record Deletes The Last Student Enrollment
The submitted record attempts to delete the Last Enrollment Record for a student in CALPADSIVR0668 Birth Date is greater than current date
Birth Date must be less than or equal to current date.SENR0005 Invalid NPS School
School of Attendance NPS must be a valid NPS code in CDSSENR0013 Enrollment Start Date Less Than Birth Date
Enrollment Start Date must be greater than Student Birth DateSENR0014 Enrollment Start Date Greater Than Current Date plus three months
Enrollment Start Date must be less than or equal to current date plus three monthsSENR0015 Missing Exit Date
If Student Exit Reason Code is populated Then Enrollment Exit Date must be populatedSENR0018 Invalid Exit Date for the submitted Exit Reason
Enrollment Exit Date must be greater than or equal to Enrollment Start Date unless the Student Exit Reason Code = N470 (NoShowOther), in which case the date must be on or one day prior to the Start Date.SENR0019 Enrollment Exit Date Greater Than Current Date plus 30 days
Enrollment Exit Date must be less than or equal to current date plus 30 daysSENR0020 Missing Exit Reason
If Enrollment Exit Date is populated Then Student Exit Reason Code must be populatedSENR0022 Invalid Exit Reason and Completion Status Combination
Student Exit Reason Code and Student School Completion Status Code must be a valid combinationSENR0023 Invalid Exit Reason and Grade Level Combination
Student Exit Reason Code and Grade Level Code combination must be a valid combinationSENR0027 Multiple Primary Enrollments within LEA
Student primary enrollment cannot overlap an existing primary enrollment for the same student within the LEA. Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.SENR0028 Multiple Primary Enrollments within CALPADS
Student primary enrollment submission overlaps an existing primary enrollment for the same student in another LEA. This submission will create a concurrent enrollment anomaly. Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.SENR0029 Missing Completion Status
If Student Exit Reason Code = E230 (CompleterExit) Then Student School Completion Status Code must be populatedSENR0031 Missing Met UC CSU Indicator
If Student School Completion Status Code = 100, 106 ,108 (Graduated) Then Student Met all UC CSU Requirements Indicator must be populatedSENR0032 Missing SSID Enrollment Record Operational Key
If Transaction Type Code = D or Transaction Type Code = R Then SSID must be populatedSENR0037 Duplicate enrollment with same Enrollment Start Date
Student primary enrollment submission cannot have the same Enrollment Start Date for the same student in another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.SENR0048 Missing District of Geographic Residence
If Student School Transfer Code = 4 (District of Choice Transfer) is populated then District of Geographic Residence must be populatedSENR0167 Invalid Start Date with R Transaction
Invalid Start Date for Record with R Transaction Type CodeSENR0175 Invalid Exit Reason Code
If Student School Completion Status = 100 (Graduated) Then Student Exit Reason Code must = E230 (Completer Exit)SENR0178 Start Date Mismatch
The student has an overlapping enrollment (closed or open) for the same LEA and schoolSENR0182 Enrollment School Start Date is Before School Open Date
Enrollment School Start Date is Before School Open DateSENR0184 Enrollment Start Date Is After School Closed Date
Enrollment Start Date Is After School Closed DateSENR0187 Short term enrollment period must be 30 days or less
Short term enrollment period must be 30 days or less Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.SENR0188 Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA
Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.SENR0189 Short-term Enrollment Status Code used for student in a Non-Educational Options school
Only Educational Options schools may submit short term enrollments "Educational Options" means Juvenile Court, County Community, Community Day, Continuation, or Opportunity schools (JUV, COMM, COMMDAY, HOMHOS, CON, OPP) - reference ESI data Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.SENR0191 Invalid Expected Receiver School of Attendance
Expected Receiver School of Attendance must be a valid 7-digit School (S) codeSENR0192 Invalid District of Geographic Residence
District of Geographic Residence must be populated with a valid 7-digit County District (CD) code representing an active, open district that is not a charter school, NPS, or county office of education in the academic year specified.SENR0203 Invalid Enrollment Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption)
Invalid Enrollment Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption): Enrollment Exit Date must not be in academic year 2007-08 or 2008-09SENR0225 Invalid student age for Adult Ed exit or completion code
If Student Exit Category equals E230 and School Completion Status Code equals 250; or if Student Exit Category equals T260; then Student Age must be greater than or equal to 18 on the Exit DateSENR0226 Duplicate SSID Request within File
Only one record may exist in the file with the same Local ID when the SSID is blank.SENR0227 Invalid School Completion Code and Grade Level Combo
School Completion Code and Grade Level Code combination must be a valid combination per the Completion Status - Grade Level combinations in the CALPADS Valid Code Combos documentSENR0262 Invalid age for Kindergarten (KN) student
If Grade Level Code is equal to Kindergarten (KN) , then Student age should be between 4 and 7 years (inclusive). NOTE: if the student is 7 years and 9 months old, the student is considered to be age 7.SENR0265 Invalid Student Age for GED, TASC, HiSET Completion Code
If Student Exit Category equals E230 and School Completion Status Code equals 320; then Student Age must be greater than or equal to 16 on the Exit DateSENR0284 Missing Student School Transfer Code
Student School Transfer Code must be populated if Student has an enrollment status of primary or short-term and if Reporting LEA is a COE and the COE school is not a charter school or not a Juvenile Court School OR A charter school operating a County Community, Opportunity or Special Education programSENR0287 E155 or E156 Exit valid only between March 31 - Aug. 15
If Exit Code equals E155, E156 then Enrollment Exit Date must be between March 31 and August 15SENR0302 Invalid Student Exit Reason Code and Secondary Status Combination
If student has a Secondary Enrollment Status Code (20), Student Exit Reason must be null or = E170 (NonPrimaryEnrlExit)SENR0315 Invalid Student Golden State Seal Merit Diploma Indicator
If Student Golden State Seal Merit Diploma Indicator = Y then Student School Completion Status must = 100 (Graduated, Standard HS Diploma)SENR0316 Student Seal of Biliteracy Indicator
If Student Seal of Biliteracy Indicator = Y then Student School Completion Status must = 100 (Graduated, Standard HS Diploma)SENR0317 Student Enrollment Record in Previous AY Not Exited
A student that was enrolled any time between July 1 and June 30 of any previous Academic Year and has not been exited prior to August 16 of the subsequent Academic Year.SENR0319 Invalid use of AD Grade Level or submission of IN, TD, PS, or K-12 grade levels at an Adult Education Center
If a Grade Level Code of AD (Adult) is submitted for a student, then the School of Attendance must be an Adult Education Center. If a Grade Level Code of IN, PS, TK or K-12 is submitted for a student, then the School of attendance must not be an Adult Education CenterSENR0321 Invalid School of Attendance for a SBE Charter School
If student is enrolled in a SBE charter school, the School of Attendance code cannot equal the county-district code of the SBE charterSENR0470 Invalid Student Met all UC CSU Requirements Indicator
If Student Met all UC CSU Requirements Indicator is populated then Student School Completion Status must be equal 100, 106, or 108.SENR0472 Invalid Enrollment Status for Private School Groups
If School of Attendance = Private School Groups (0000002), then Enrollment Status must be 50 (non-ADA).SENR0487 Enrollment Status cannot equal 50 for AD Grade Level
When Grade Level is AD, Enrollment Status cannot equal 50.SENR0522 Invalid Exit Code for Enrollment Status 50 (Non-ADA Enrollment)
If the student has a non-ADA Enrollment Status Code (50), then Student Exit Reason must be null, E170 (NonPrimaryEnrlExit), N470 (No Show), or E150 (Mid-year update)SENR0523 Invalid Enrollment Status for Exit Reason Code E170 (SecEnrlExit)
Students exited with Exit Reason Code E170 (NonPrimaryEnrlExit) Must have Non-ADA Enrollment Status (50) or Secondary Enrollment Status (20)SENR0556 Invalid School for Non-ADA Enrollment Status 50
If Enrollment Status Code equal to 50 (Non-ADA Enrollment Status) AND Student Grade Level Code = PS, TK, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12 Then Student must be enrolled in Private School-00000002SENR0557 Invalid Grade Level for Student with Disabilities on an IEP
If the student has an Active Plan SPED record where Education Plan Type Code = 100 (IEP) Then Student Grade Level must be equal to PS, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12SENR0559 Invalid Enrollment Status for Grade Level IN,TD
If the student Grade Level = IN, TD Then Enrollment Status must be equal to 50SENR0585 Graduate cannot have subsequent Enrollment
Submitted Graduate Record may not have a subsequent enrollment in CALPADSSENR0586 Submitted Enrollment Exit Date may not exist after a student Graduates
Submitted Enrollment Exit Date may not exist after a student has already graduated with a Regular HS DiplomaSENR0587 Open Enrollment record invalid if student is a Graduate
Open enrollments may not be submitted if student already graduated with a Regular HS DiplomaSENR0606 Missing Plan Record for Enrolled Eligible and Participating Student with Disabilities
Enrolled Eligible and Participating Students should have a current Education Plan