Skip to main content

CALPADS error brief · SENR

SENR0188

Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA
Severity Warning
Error type Data Discrepancy
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

Focus fields

Fields validated

1.22 - Enrollment Start Date 1.23 - Enrollment Status Code 1.25 - Enrollment Exit Date

Recommended correction path

Suggested resolution

Read the available validation text carefully

Error name: Short Term enrollment has the same Start Date as a primary enrollment for the same student in another LEA.

Official resolution: Status 30 requires an existing overlapping status-10 primary enrollment; if none exists, evaluate whether your LEA should report Primary.

Severity: Warning   Type: Data Discrepancy

Fields validated:

  • 1.22 Enrollment Start Date
  • 1.23 Enrollment Status Code
  • 1.25 Enrollment Exit Date

Choose the correction

FindingResponseCaution
Another LEA has the legitimate overlapping Primary enrollmentRetain status 30 only if your school, dates, duration, and eligibility are correct.Same Start Date still deserves confirmation; a warning can expose duplicated activation dates.
No legitimate Primary enrollment exists elsewhereDetermine whether your LEA should report status 10 Primary.Do not use 10 unless your LEA actually holds primary responsibility.
Other LEA’s record is wrong or belongs to another studentVerify SSID and coordinate correction with the owning LEA.Your LEA cannot edit the other LEA’s record.
Your Start/Exit Date is wrongCorrect the factual short-term period.The period must also remain 30 days or fewer.
Placement continued beyond 30 daysReevaluate status and the complete enrollment chronology.An extended status-30 record is treated as primary for overlap validations.

Minimum relationship check

CheckShort Term LEAPrimary LEA
SSIDSame verified student.
DatesAccurate period of 30 days or fewer.Legitimate enrollment overlapping the temporary placement.
Status30 only when authorized and factual.10 primary responsibility.
SchoolQualifying Educational Options organization.Correct school/LEA for the student.

Recommended correction path

  1. 1

    Preserve the warning

    Capture SSID, both LEAs, schools, statuses, and dates.

  2. 2

    Verify identity

    Confirm both records belong to the same student.

  3. 3

    Find the primary record

    Review the other LEA’s overlapping status-10 enrollment.

  4. 4

    Verify short-term dates

    Confirm actual attendance and inclusive duration.

  5. 5

    Verify both statuses

    Identify which LEA is primary and which is temporary.

  6. 6

    Correct the owning record

    Each LEA repairs only its unsupported values.

  7. 7

    Repair SIS/extract

    Preserve the corrected relationship.

  8. 8

    Verify ODS history

    Confirm legitimate primary and short-term overlap.

  9. 9

    Review similar placements

    Find status-30 records lacking a valid primary relationship.

Official SENR0188 page  |  Current enrollment procedures