CALPADS error brief · SENR
SENR0187
Short term enrollment period must be 30 days or less
Severity
Fatal
Error type
Input Validation
Record type
SENR
Official CALPADS rule
What CALPADS is rejecting
Short term enrollment period must be 30 days or less
Primary Enrollments are defined as:
- Enrollment Status = “10” (Primary);
- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days;
Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.
Focus fields
Fields validated
1.22 - Enrollment Start Date 1.23 - Enrollment Status Code 1.25 - Enrollment Exit DateRecommended correction path
Suggested resolution
Read the complete validation
CALPADS rule: A Short Term enrollment period must be 30 calendar days or fewer.
Closed record: Count from Start Date through Exit Date, including the Exit Date.
Open record: Count from Start Date through today, including today.
Severity: Fatal Type: Input Validation
Fields validated:
- 1.22 Enrollment Start Date
- 1.23 Enrollment Status Code
- 1.25 Enrollment Exit Date
Count inclusively
| Start | End/today | Result |
|---|---|---|
| September 1 | September 30 | 30 days; within limit. |
| September 1 | October 1 | 31 days; SENR0187. |
| Open September 1 | Today is October 1 | 31 days; open record now exceeds limit. |
Choose the correction
| Finding | Correction | Caution |
|---|---|---|
| Student left within 30 days | Enter the supported Exit Date and reason. | Do not invent an exit date. |
| Start or Exit Date is wrong | Correct the factual date using the proper transaction method. | Start Date is an operational-key field. |
| Enrollment legitimately continued beyond 30 days | Determine the accurate current enrollment status and full chronology. | Status 30 is not valid merely because placement began as temporary. |
| Student never appeared | Evaluate supported N470 no-show treatment. | Do not confuse nonattendance with a completed short-term placement. |
Recommended correction path
- 1
Preserve the row
Capture fields 1.22, 1.23, and 1.25.
- 2
Count inclusively
Calculate the complete calendar-day period.
- 3
Verify attendance
Establish actual start and end.
- 4
Verify status 30
Confirm short-term eligibility and intent.
- 5
Correct dates or status
Report the supported chronology.
- 6
Check connected enrollment
Verify the student’s primary record and overlaps.
- 7
Repair the source
Correct SIS workflow or extract.
- 8
Submit and verify
Confirm SENR0187 clears.
- 9
Review all open status-30 records
Find placements approaching or exceeding 30 days.