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CALPADS error brief · SENR

SENR0557

Invalid Grade Level for Student with Disabilities on an IEP
Severity Warning
Error type Data Discrepancy
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

If the student has an Active Plan SPED record where Education Plan Type Code = 100 (IEP) Then Student Grade Level must be equal to PS, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12

Focus fields

Fields validated

1.24 Grade Level Code 14.24 Education Plan Type Code

Recommended correction path

Suggested resolution

Read the complete validation

CALPADS rule: If the student has an overlapping active SPED plan where Education Plan Type is 100 (IEP), SENR Grade Level must be PS, KN, or 01–12.

Severity: Warning   Type: Data Discrepancy

Fields validated:

  • 1.24 Grade Level Code
  • 14.24 Education Plan Type Code

Determine which system is out of alignment

What the evidence showsSENR responseSPED response
Student has an active IEP and SENR grade is wrongCorrect field 1.24 to the factual permitted grade.Retain the supported active IEP.
SENR grade is correct but the IEP should no longer be activeRetain the factual grade.Special-education staff submit the appropriate dated SWDS/PLAN change or exit.
Preschool student with an active IEP was reported as TKVerify whether the actual placement is PS or TK; do not relabel it without program evidence.Verify plan dates and applicable educational setting.
Adult-age transition student was reported as ADReview Grade 12 and field 1.34 transition-status requirements.Verify the overlapping active IEP at the appropriate Reporting LEA.
Records belong to different time periodsCorrect effective/start/end dates so CALPADS no longer creates a false overlap.

Do not “fix” special education by changing enrollment grade alone. SENR describes the student’s enrollment; SWDS and PLAN describe eligibility, participation, and the education plan. The correction belongs where the documented histories first diverge.

Recommended correction path

  1. 1

    Preserve the overlapping records

    Capture SENR grade/dates and the active SPED plan type/effective dates.

  2. 2

    Verify enrollment grade

    Use the SIS, cumulative file, program placement, and attendance record.

  3. 3

    Verify IEP status

    Special-education staff confirm plan type, eligibility, participation, and effective dates.

  4. 4

    Review special cases

    Distinguish preschool, TK, Grade 12 transition, and adult-education reporting.

  5. 5

    Correct the owning record

    Repair SENR, SWDS, PLAN, or effective dates according to evidence and authority.

  6. 6

    Resubmit and verify

    Confirm SENR0557 clears and both enrollment and special-education histories remain accurate.

Official SENR0557 page  |  CALPADS Special Education training