IVR0003

How this record moves through CALPADS

Upload reminder: A file can upload successfully while individual records reject. Correct the source or extract when the next file would reproduce the error.

Choose the diagnostic pathway

• LEA, school, and enrollment ownership
  • Which LEA and school own the enrollment?
  • Is the school authorized under the Reporting LEA?
  • Is the enrollment primary, secondary, short-term, or non-ADA?
• SSID and student identity
  • Does the student have the correct SSID?
  • Does the local record point to a retired or replaced SSID?
  • Are staff reviewing the intended student before changing enrollment history?
• Enrollment dates and chronology
  • When did the student actually begin attending?
  • Is the enrollment still open, or should it have an exit?
  • Does another enrollment overlap or continue this record?
  • Do the SIS and CALPADS histories tell the same story?
• Enrollment exit and completion
  • Is the enrollment still open?
  • When and why did the student leave?
  • Did the student complete school?
  • Was another enrollment expected?
  • Do Exit Reason and Completion Status describe the same event?
• E150 and continuing enrollment
  • Was E150 used for a midyear update rather than a departure?
  • Was the continuing enrollment created for the next calendar day?
  • Did grade, transfer status, or geographic residence actually change?
• SIS, extract, and CALPADS reconciliation
  • Is the authoritative SIS record correct?
  • Did the extract transform or omit a value?
  • Does CALPADS contain an older or conflicting enrollment?
  • Will the next extract reproduce the error?
• Downstream student-record effects
  • Does SINF overlap the qualifying enrollment?
  • Could SPRG or SELA depend on these dates?
  • Could the change affect attendance, assessment, course, cohort, dropout, or special-education reporting?

Read the enrollment sequence

1. 1
   StudentConfirm the intended enrollment.
2. 2
   SchoolVerify actual attendance.
3. 3
   LEA relationshipConfirm reporting authority.
4. 4
   Source correctionRepair SIS or mapping.
5. 5
   VerifyCheck ownership and downstream data.

Recommended correction path

1. 1

   Identify the exact enrollment

   Match SSID, Reporting LEA, School of Attendance, start date, enrollment status, grade, and any exit information.

2. 2

   Reconstruct what occurred

   Use enrollment, attendance, transfer, withdrawal, or completion documentation rather than inferring the answer from the validation.

3. 3

   Compare SIS, extract, and ODS

   Locate the first point where the authoritative history and transmitted or stored values diverge.

4. 4

   Confirm the complete rule

   Review every validated field, current code combinations, and any connected enrollment records.

5. 5

   Correct the owning system

   Use the authorized local process and avoid a CALPADS-only edit that the next extract will overwrite.

6. 6

   Verify acceptance and downstream meaning

   Confirm the complete enrollment history and review SINF, SPRG, SELA, attendance, assessment, cohort, and special-education effects as applicable.

Before closing the issue

• Confirm IVR0003 no longer appears for the intended enrollment.
• Verify the complete accepted enrollment history in CALPADS.
• Document source evidence, owner, correction location, and broader extract impact.
• Review downstream student records and reports affected by the correction.