CALPADS error brief · SENR
SENR0029
Missing Completion Status
Severity
Fatal
Error type
Input Validation
Record type
SENR
Official CALPADS rule
What CALPADS is rejecting
If Student Exit Reason Code = E230 (CompleterExit)
Then Student School Completion Status Code must be populated
Focus fields
Fields validated
1.26 - Student Exit Reason Code 1.27 - Student School Completion Status CodeRecommended correction path
Suggested resolution
Read the complete validation
CALPADS rule: If Student Exit Reason Code equals E230 Completer Exit, Student School Completion Status Code must be populated.
Severity: Fatal Type: Input Validation
Fields validated:
- 1.26 Student Exit Reason Code
- 1.27 Student School Completion Status Code
There are only two legitimate pathways. If a documented completion event occurred, retain E230 and populate the supported current completion status. If the student did not complete an academic program or the highest grade offered, replace E230 with the accurate current exit reason and leave Completion Status blank. Never select a status merely to fill the field.
Current completion-status choices for Version 18
| Code | Completion outcome | Evidence question |
|---|---|---|
100 | Graduated with a standard high school diploma | Was the standard diploma actually awarded after all applicable requirements were met? |
102 | Alternative Diploma Pathway | Was the student eligible for and awarded the defined alternative diploma? |
120 | Student with disabilities certificate of completion | Does disability status and the awarded certificate support this precise outcome? |
250 | Adult Education high school diploma | Was the diploma awarded through the qualifying Adult Education program? |
320 | High school equivalency certificate, without a standard high school diploma | Is the equivalency credential documented, and was no standard diploma earned? |
330 | California Certificate of Proficiency, without a standard high school diploma | Is the California proficiency credential documented, and was no standard diploma earned? |
360 | Completed Grade 12 without completing graduation requirements; not a graduate | Does the final transcript/graduation audit confirm Grade 12 completion but no graduation? |
480 | Promoted or matriculated to a California public school after completing the highest grade offered | Did the student finish the school’s highest grade and move to another California public school? |
485 | Promoted or matriculated to an out-of-California public school after completing the highest grade offered | Did the student finish the highest grade offered and move to a public school outside California? |
Choose between completing E230 and replacing E230
| What the evidence shows | Correct response | What not to do |
|---|---|---|
| A standard diploma was awarded | Retain E230 and report 100. | Use 100 because graduation was merely expected. |
| A different current credential/outcome occurred | Retain E230 and select the exact supported status from the Version 18 table. | Default every completer to 100. |
| Grade 12 ended without graduation | Determine whether documented facts support E230 + 360 or a different exit event. | Treat 360 as a diploma. |
| Student completed the highest grade offered and matriculated | Use 480 or 485 according to the public-school destination. | Use a routine year-end exit without evaluating the matriculation outcome. |
| Student transferred before completing the program/grade | Replace E230 with the supported current transfer/exit reason; leave field 1.27 blank. | Invent a completion status to preserve an incorrect E230. |
| Completion remains pending or unverified | Resolve the authoritative student record before reporting a completion outcome. | Report a projected credential as already earned. |
The completion status must also fit the grade
| Check | Why it matters | Example concern |
|---|---|---|
| Grade Level Code | Completion statuses have their own permitted grade combinations. | A status may pair with E230 but still fail against the student’s grade. |
| School grade span | Codes 480/485 require completion of the highest grade offered. | A Grade 5 student at a K–8 school has not completed that school’s highest grade. |
| Destination | 480 and 485 distinguish California from out-of-California public schools. | A private-school destination does not match either label merely because the student was promoted. |
| Credential actually awarded | Codes 100, 102, 120, 250, 320, and 330 describe different outcomes. | A certificate, equivalency, proficiency credential, and diploma are not interchangeable. |
| Exit Date | The enrollment must end on the supported completion event date. | Do not use the ceremony date or data-entry date when it differs from the effective completion/exit date. |
What commonly produces SENR0029
| What you find | Likely cause | Durable correction |
|---|---|---|
E230 exists; field 1.27 is blank in SIS | The completion workflow allowed an incomplete event. | Verify the outcome and complete or reverse the event; enforce paired fields locally. |
| Status exists in SIS but not in SENR file | The extract omitted, filtered, or mis-mapped field 1.27. | Repair the report/integration and test the complete completer population. |
Every year-end student received E230 | Bulk rollover treated advancement or withdrawal as completion. | Separate ordinary year-end, Grade 12 continuation, completion, and highest-grade matriculation logic. |
| Expected graduates have blank status | E230 was assigned before final outcomes were available. | Report completion only after authoritative evidence establishes the result. |
| Elementary/middle completers are blank | Staff assumed completion statuses apply only to high school. | Evaluate 480/485 when the student completed the highest grade offered and matriculated. |
| Local status cannot be translated | The SIS crosswalk is incomplete or obsolete. | Map each documented local outcome to a current CALPADS status and retire historical mappings. |
| Manual entry clears the error temporarily | The authoritative SIS still lacks field 1.27. | Correct the source and confirm the next extract reproduces the accepted pair. |
Choose the diagnostic pathway
- Verify that E230 is correct
- What academic program or highest grade offered did the student complete?
- Was this completion, ordinary year-end advancement, continued Grade 12 education, transfer, or another exit?
- What evidence supports
E230? - Was
E230assigned by a bulk process or default?
- Identify the exact outcome
- Was a standard or alternative diploma awarded?
- Was the outcome a disability certificate, Adult Education diploma, equivalency, or proficiency credential?
- Did the student complete Grade 12 without graduating?
- Did the student complete the highest grade offered and matriculate?
- Is the destination California or out-of-California public school?
- Verify grade and chronology
- Does Grade Level form a current combination with the selected status?
- For
480/485, was this the school’s highest grade? - Does Exit Date represent the supported completion event?
- Does surrounding enrollment history support the outcome?
- Inspect SIS and extract
- Are Exit Reason and Completion Status stored on the same segment?
- What exact values appear in fields 1.26 and 1.27?
- Did the extract suppress a blank, unmapped, or retired local status?
- Will the next scheduled extract reproduce the omission?
- Review the broader population
- How many
E230records lack field 1.27? - Do they share a school, grade, counselor, local status, rollover, or report?
- Can the SIS require the paired value before saving a completion event?
- Can the extract reject incomplete completer rows before upload?
- How many
Build the completion from evidence
- EventWas this completion?
- EvidenceWhat was earned?
- StatusSelect current code.
- DependenciesCheck grade and date.
- VerificationConfirm CALPADS outcome.
Primary participants
- Registrar or enrollment staff
- Counselor, graduation, or transcript staff
- Special education staff when applicable
- Adult Education or program staff when applicable
- CALPADS coordinator
- SIS and integration support
Evidence to preserve
- Final transcript and graduation audit
- Diploma, certificate, or credential record
- Grade span and matriculation evidence
- Raw fields 1.26 and 1.27
- Local-to-CALPADS status mapping
- Accepted CALPADS result
Recommended correction path
Preserve the rejected row
Capture submission ID, SSID, school, enrollment key, grade, Exit Date, and exact fields 1.26 and 1.27.
Confirm the intended enrollment
Match the row to the correct SIS segment and existing CALPADS history.
Determine whether E230 is factual
Distinguish documented completion/highest-grade matriculation from transfer, continuation, or another exit.
Identify the authoritative outcome
Use transcript, audit, awarded credential, disability documentation, or matriculation evidence.
Select the current status
Choose one of the nine Version 18 statuses that precisely describes the outcome.
Validate connected fields
Confirm Grade Level, school grade span, destination, Exit Date, and surrounding enrollment chronology.
Correct the owning system
Repair the SIS event, local crosswalk, required-field rule, or extract mapping.
Submit and verify
Confirm SENR0029 clears and CALPADS displays the intended completion outcome.
Review the shared population
Find other
E230records missing status, especially those sharing the same school, grade, workflow, or extract.
Before closing the issue
- Confirm
E230accurately represents the student’s exit event. - Verify field 1.27 contains a current status supported by authoritative evidence.
- Confirm Exit Reason, Completion Status, and Grade Level form valid combinations.
- Ensure dates and surrounding enrollment history support the outcome.
- Verify the SIS and next extract reproduce the accepted pair.
- Review graduate, completer, cohort, dropout, program, and accountability effects.
Official SENR0029 troubleshooting page | SDLA CALPADS Code Sets V.18 | CALPADS Valid Code Combinations v18.0 | Current CALPADS system documents