Certification Error - Fall 1

CERT001 Enrollment Data Missing for Expected Open School

No student enrollment data is included for an open school that is specified for the collection.

CERT019 Dropouts in Grades 9-12 and US but no certified Enrollment Last Year in Grades 9-12 and US

Dropouts are being reported for grades 9-12 and Ungraded Secondary, but this school had no certified enrollment in grades 9-12 and Ungraded Secondary in the previous year.

CERT040 SSID Anomalies in Snapshot Exceed 2% of Enrollment

The total number of SSID anomalies in the Snapshot is equal to or greater than 2% of Snapshot enrollment.

CERT111 Homeless Program Eligibility Data Expected

No Homeless Program eligible students were submitted for an LEA.

MEET0421F1 Special Education Referral Date is less than student birthdate

Special Education Referral Date must be greater than or equal to Student Birth Date.

MEET0436F1 Invalid Annual Education or Service Plan Meeting Type

Students must be Eligible and Participating for Special Education in order to have an Annual Education or Service Plan Meeting.

MEET0624F1 Missing Special Education Status Record

If a non-Pending Meeting exists for the SSID, there should be at least one SWDS Status record

PLAN0362F1 Student Age must be less than 3 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 103, then Student Age must be less than 3 years.

PLAN0363F1 Student Age must be less than 3 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 104  then Student Age must be less than 3 years.

PLAN0364F1 Student Age must be between 3-6 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 201, 203, or 204, then the Student Age must be at least 3 years as of Census Day, but less than 6 years as of September 1 of the same Academic Year.

PLAN0365F1 Student Age must be at least 2 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 300 or 301, then Student Age must be at least 3 years

PLAN0366F1 Invalid Student Age for Special Education Plan Type Code 100 (IEP) or 200 (ISP)

If Special Education Plan Type Code = 100 (Individualized Education Program (IEP)) or 200 (Individual Service Plan (ISP)), then Student Age should be at 3 years old but less than 23 years.

PLAN0367F1 Invalid Student Age for Established Medical Disability 1 Code

If Disability 1 Code is equal to 281, then Student Age must be at least 3 years, but less than 6 years.

PLAN0368F1 Invalid Student Age for Established Medical Disability 2 Code

If Disability Code 2 is equal to 281, then Student Age must be at least 3 years, but less than 6 years.

PLAN0378F1 Invalid age for IEP Includes Postsecondary Goals Indicator

If IEP Includes Postsecondary Goals Indicator is populated, then student must be at least 13 years old.

PLAN0379F1 Invalid Student Age for Postsecondary Goals Updated Annually Indicator

If Postsecondary Goals Updated Annually Indicator is populated, then student must be at least 13 years old.

PLAN0380F1 Invalid Student Age for Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Postsecondary Goals Age Appropriate Transition Assessment Indicator is populated, then student must be at least 13 years old.

PLAN0381F1 Invalid Student Age for Transition Services in IEP Indicator

If Transition Services in IEP Indicator is populated, then student must be at least 13 years old.

PLAN0382F1 Invalid Student Age for Supportive Services Indicator

If Supportive Services Indicator is populated, then student must be at least 13 years old.

PLAN0383F1 Invalid Student Age for Transition Services Goals in IEP Indicator

If Transition Services Goals in IEP Indicator is populated, then student must be at least 13 years old.

PLAN0384F1 Invalid Student Age for Student IEP Participation Indicator

If Student IEP Participation Indicator is populated, then student must be at least 13 years old.

PLAN0385F1 Invalid Student Age for Agency Representative IEP Participation Code

If Agency Representative IEP Participation Code is populated, then student must be at least 13 years old.

PLAN0386F1 Invalid Age on Student IFSP

If Special Education Plan Type Code is 150, then Student Age must be less than 3 years.

PLAN0387F1 Missing Preschool Program Setting Service Location Code

If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Preschool Program Setting Service Location Code must be populated.

PLAN0388F1 Missing Ten or More Weekly Hours in Setting Indicator

If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Ten or More Weekly Hours in Setting Indicator must be populated.

PLAN0389F1 Missing General Education Participation Percentage Range Code

General Education Participation Percentage must Populated for Special Education Program Settings 400 and 500 when students are at least 5 years old and grade level Transitional Kindergarten (TK) or higher

PLAN0390F1 Missing IEP Includes Postsecondary Goals Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then IEP Includes Postsecondary Goals Indicator must be populated.

PLAN0391F1 Missing Postsecondary Goals Updated Annually Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Postsecondary Goals Updated Annually Indicator must be populated.

PLAN0392F1 Missing Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Postsecondary Goals Age Appropriate Transition Assessment Indicator must be populated.

PLAN0393F1 Missing Transition Services in IEP Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Transition Services in IEP Indicator must be populated.

PLAN0394F1 Missing Supportive Services Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Supportive Services Indicator must be populated.

PLAN0395F1 Missing Transition Services Goals in IEP Indicator

If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Transition Services Goals in IEP Indicator must be populated.

PLAN0396F1 Missing Student IEP Participation Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Student IEP Participation Indicator must be populated.

PLAN0397F1 Missing Agency Representative IEP Participation Code

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Agency Representative IEP Participation Code must be populated.

PLAN0405F1 Student Age must be at least 5 years and in TK or higher grade level for this Special Education Program Setting Code

If Special Education Program Setting Code equals 400, 401, 402, 403, or 500, then Student Age must be at least 5 years and in TK or higher Grade level.

PLAN0619F1 Invalid Special Education Program Setting Code

Students with Disabilities who are 5 years old and in Transitional Kindergarten (TK) or higher must have Special Education Program Setting Code Populated and not equal to 200 (home), 201 (Regular Early Childhood), 203 (Separate Class), or 204 (Service Provider Location)

PLAN0620F1 Missing Eligible and Participating Status Record for a Plan record

Plan records need to have an effective Eligible and Participating Status on the Plan Effective start date

PLAN0627F1 Invalid Special Education Plan Reason Code based on Previous Education Plan Code

Education Plan Code must be the same as the preceding plan when using Special Education Plan Reason Code 4

PLAN0628F1 Invalid Special Education Plan Reason based on student enrollment

Education Plan Reason is invalid for the Education Plan and School Type Enrollment

PLAN0663F1 Two or More Special Education Plans must not be Effective on the same Date

The following combination of fields may not be duplicated in more than one record: SSID, Special Education Plan Effective Start Date SSIDs must only have one PLAN record per Special Education Plan Effective Start Date

PLAN0664F1 Missing Private School enrollment record for Education Plan Type Code 200 (ISP)

Students with an Education Plan Type Code = 200 (ISP) must have a Private School enrollment (0000002)

PLAN0673F1 Missing SWDS Record for a student with a Plan record

Students with Plan records need to have at least one SWDS Record

PLAN0675F1 Student Age must be preschool age for this Special Education Program Setting Code

If Special Education Program Setting Code equals 200, then Student Age must be less than 6 years and grade level must be PS, IN, TK.

PLAN0679F1 Missing Services Record for Plan

If a Plan record exists for a student, there must be at least one service record associated to the plan

PLAN0680F1 Invalid DSEA - LEA cannot be closed

DSEA in PLAN record must be an open LEA

PLAN0714F1 Special Education Plan Effective Start Date is less than student birthdate

Special Education Plan Effective Start Date must be greater than or equal to Student Birth Date.

PLAN0724F1 Missing Part C to B Transition Plan in IFSP Indicator

Part C to B Transition Plan in IFSP Indicator must be populated if Special Education Plan Type equals 150 (IFSP), and the student's age on Census Date is equal to or greater than 2 years 9 months

PLAN0725F1 Missing Part C to B Transition Conference Date

Part C to B Transition Conference Date must be populated if Special Education Plan Type equals 150 (IFSP) and student's age on the Census Date is equal to or greater than 2 years 9 months.

PLAN0726F1 Missing Degree of Support Field

Degree of Support is a required field for the Disability Code 1 and/or Disability Code 2 populated

PLAN0729F1 Invalid DSEA - Students enrolled in Juvenile Court School must have a COE County-District Code in the DSEA field

Invalid DSEA - Students enrolled in a Juvenile Court School must have a COE County-District code in the DSEA field

PLAN0729F2 Invalid DSEA - Students enrolled in Juvenile Court School must have a COE County-District Code in the DSEA field

Invalid DSEA - Students enrolled in a Juvenile Court School must have a COE County-District code in the DSEA field

PLAN0732F1 Invalid County Office of Education Code populated in DSEA field

DSEA may only equal a COE if student is enrolled in County Community school, Juvenile Court School, or a Charter school that is authorized by a COE and is NOT a member of a Charter SELPA.

PLAN0748F1 Invalid School Program Setting for a student on an ISP Education Plan (200)

Invalid School Program Setting for a student on an ISP Plan (200) who is enrolled in private school (School of Attendance = 0000002).

SELA0751F1 RFEP Status Start Date Cannot Equal Enrollment Start Date

RFEP Status Start Date Cannot Equal Enrollment Start Date

SENR0026F1 Invalid Birth Date or Grade for CHPSE Completion

If Student Exit Category equals E230 and School Completion Status Code equals 330 (Passed CHPSE) then Student Age must be greater than or equal to 16 at Enrollment Exit Date, or Grade enrolled in 10th, 11th, or 12th grade

SENR0041F1 All intra-LEA CCEs must be resolved before certifying.

All intra-LEA CCEs must be resolved before certifying.

SENR0269F1 Student Grade Level is outside the designated grade span for the school.

A grade level was submitted for a student that is outside the grade level range offered by the school.

SENR0286F1 E150 exit requires new enrollment at same school within 1 day

If Exit Code equals E150, then a subsequent SENR record must exist where Enrollment Start Date (at same school) is 1 day after Enrollment Exit Date

SENR0317F1 Student Enrollment Record in Previous AY Not Exited

A student that was enrolled any time between July 1 and June 30 of any previous Academic Year and has not been exited prior to August 16 of the subsequent Academic Year.

SENR0439F1 Adult Age Students with Disabilities in Transition Status is required for this record

If the student is a student with disabilities, is at least 17 years old, and is in grade 12, then Adult Age Students with Disabilities in Transition Status is required.

SENR0453F1 Invalid Combination of Parent/Guardian1 First Name, Last Name and Highest Education Level fields.

If any Parent/Guardian1 field is populated (First Name, Last Name, Highest Education Level), then all three must be populated.

SENR0519F1 Special Education Exit Code for General Education Student

Student was reported as graduating with a Special Education Certificate of Completion or a Pathway Diploma for Students with Disabilities and the student is not a Student with Disabilities.

SENR0526F1 Invalid "EL" English Language Acquisition Status Code

Primarily Enrolled English Learners who are aged 22 years or older and Enrolled in Grades TK through 12 must be designated Adult English Learner (ADEL)

SENR0607F1 Invalid Adult Age with Students with Disabilities Transition

If Adult Age with Students with Disabilities Transition is populated with a "Y", then student must have an Eligible and Participating SWD Status on the Enrollment Start Date, be at least 17 years old, and be in grade 12.

SENR0623F1 MEET or PLAN record missing for student enrolled in Private school

Student enrolled in a Private School must have an associated MEET record or PLAN record in the same reporting LEA

SENR0635F1 Invalid Combination of Parent/Guardian2 First Name and Last Name.

Parent/Guardian2 First and Last Name must both be populated or both left blank.

SENR0643F1 ELAS Student Not Reported

A student enrolled has no SELA record.

SENR0644F1 Language Instruction Program record missing for English Learner

The student must have an overlapping SPRG record where Education Program Code is equal to a Language Instructional Program (LIP codes 300-307) if the most recent SELA record during the Reporting Period has English Language Acquisition Status Code = EL

SENR0646F1 Student enrolled at NPS school MUST have Eligible and Participating Record

A student enrolled in a non-public non-sectarian certified school (NPS) on Census Date must be Eligible and Participating (SWDS) record.

SENR0647F1 Invalid SWDS Status for Enrolled or Returning Student

Actively enrolled students or students exiting and expecting to reenroll (e.g. E150, E155, E156) should not have an SWDS status of 3 - Eligible and Not Enrolled

SENR0650F1 Invalid Special Education Status Code for enrolled student

Invalid Special Education Status Code of 2 (Eligible and Not Participating) with Non-Participation Reason Code = 31 OR 3 (Eligible and Not Enrollment) for enrolled student

SENR0654F1 Student enrolled during the reporting period has invalid Student Initial US School Enrollment Date K-12

Student enrolled at the LEA during the reporting period has an invalid Student Initial US School Enrollment Date K-12 must be less than or equal to the student's earliest Enrollment Start Date when enrolled in Grades TK-12

SENR0656F1 Missing Student Initial US School Enrollment Date

If Student Grade Level Code = TK, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12 Then English Language Acquisition Status = EL Then Student Initial US School Enrollment Date must be populated

SENR0657F1 Invalid "TBD" English Language Acquisition Status Code

If a student with a Primary enrollment has an English Language Acquisition Code = "TBD" and the Student Grade Level Code is not equal to "AD", "IN", "TD", "TK" or "PS", then the student must be also have been enrolled for less than 30 days, since the agency has 30 days to test the student out of TBD status.

SENR0660F1 Invalid "TBD" English Language Acquisition Status Code

Primarily Enrolled students who are aged 22 years or older and Enrolled in Grades KN through 12 cannot be "TBD"

SENR0661F1 Invalid Student Race Missing Indicator and Student Race Code Combination

Student Race Missing Indicator must accurately reflect what is populated in the Student Race Code Fields. If Race is known, Race 1 should be populated prior to Race 2 through Race 5 codes.

SENR0670F1 Enrollment Data Missing for Expected Closed School

A school that closed since the previous year's Annual Enrollment Update is expected for this collection. There is insufficient information in CALPADS to determine the status, as of Census Day, of students who were submitted in the previous year’s Annual Enrollment Update or who were enrolled since the Update. Dropout and graduate reporting are dependent on these data.

SENR0672F1 Missing Plan Record for Non-ADA Enrolled Eligible and Participating Student with Disabilities

Non-ADA Enrolled Eligible and Participating Students should have a current Education Plan

SENR0678F1 Missing Plan Record for Enrolled Eligible and Participating Student with Disabilities

Enrolled Eligible and Participating Students should have a current Education Plan

SENR0716F1 Invalid Student Ethnicity Missing Indicator and Student Hispanic Ethnicity Indicator

Student Ethnicity Missing Indicator must accurately reflect what is populated in the Student Hispanic Ethnicity Indicator

SENR0717F1 Missing overlapping SINF record

A student enrolled during the Academic Year has NO overlapping SINF record.

SENR0719F1 Invalid Student Age

Student Age should be greater than 0 and less than or equal to 22 if school is not a charter

SENR0731F1 Invalid Enrollment Status Code for Grade Level and Student Age

If student is less than 3 years old on the enrollment start date and grade level is preschool, then Enrollment Status Code must not be 50 (Non-ADA enrollment)

SENR0733F1 Invalid Grade for Student Initial US School Enrollment Date K-12

If Student Initial US School Enrollment Date K-12 is populated, then Grade must not equal IN or PS.

SENR0745F1 Missing District of Geographic Residence Code for COE Enrollment

District of Geographic Residence Code must be populated if student has an enrollment status of primary (10) or short-term (30), student transfer code is 1 (Formal Interdistrict Transfer Agreement), 2 (Public School Choice), 3 (Unsafe School Choice Option), 4 (District of Choice), or 6 (Other Transfer) and Reporting LEA is a COE and the COE school is not a charter school and not a Juvenile Court School; OR if the school is a charter school operating a County Community, Opportunity or Special Education program

SENR0756F1 Invalid Enrolled in US School < 3 Cumulative Years given Total Enrollment Days for Student

If the student's total qualifying enrollment days are greater than 818, Enrolled in US School Less Than Three Cumulative Years should not equal Yes.

SINF0452F1 Missing Student Birth Country Code

If Enrollment Status is not equal to 50, then Student Birth Country Code must be populated.

SPRG0076F1 Education Program Membership Start Date Less Than Birth Date

Education Program Membership Start Date must be greater than or equal to Student Birth Date

SPRG0148F1 Education Program Membership End Date Less Than Birth Date

Education Program Membership End Date must be greater than Student Birth Date

SPRG0249F1 Duplicate SPRG Record within File

Only one record may exist in the file with the same SSID, School of Attendance, Education Program Code, and Education Program Membership Start Date unless Education Program Code = 122 (Title I Part A Basic Targeted)

SPRG0250F1 Duplicate SPRG Record within File for Title I Part A Basic Targeted

If Education Program Code = 122 (Title I Part A Basic Targeted, only one record may exist in the file with the same SSID, School of Attendance, Education Program Code, Education Program Membership Start Date, Education Service Academic Year, and Education Service Code

SPRG0550F1 Invalid ELAS Code for Language Instruction Program

If submitting an Education Program Code for Language Instruction Programs of 300, 303, 305, or 307, then the student's most recent overlapping ELAS Code in the ODS must equal EL.

SPRG0645F1 Invalid NSLP Education Program Membership End Date

Education Program Membership End Date Must be within the same Academic Year as the Education Program Academic Year

SWDS0370F1 Invalid Student Age for Special Education Non-Participation Reason code Max Age

If Special Education Non-Participation Reason equals MaxAge, then Student Age must be greater or equal to 21 years.

SWDS0406F1 Students must only have one Initial Entry Start Date

Students must only have one Initial Entry Start Date

SWDS0432F1 Must not be Eligible and Participating in the SPED program

If student age >= 23 and Special Education Status = Eligible and Participating

SWDS0605F1 Missing Meeting Record for active Student with Disabilities

A student with an SWDS record indicating an evaluation must have at least one MEET Record at the same Reporting LEA

SWDS0621F1 Missing Enrollment Record for Eligible and Participating Special Education Student

Students must be enrolled when they first become eligible and participating in Special education

SWDS0638F1 Missing MEET Record for an Eligible and Participating Student with Disabilities

A student with an SWDS record indicating an evaluation must have at least one MEET Record

SWDS0662F1 Two or More Special Education Status Records with Conflicting Status Codes must not be Effective on the same Date

The following combination of fields may not be duplicated in more than one record: SSID, Special Education Status Effective Start Date SSIDs must only have one SWDS record per Special Education Status Effective Start Date