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CALPADS error brief · PLAN

PLAN0732F1

Invalid County Office of Education Code populated in DSEA field
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

DSEA may only equal a COE if student is enrolled in County Community school, Juvenile Court School, or a Charter school that is authorized by a COE and is NOT a member of a Charter SELPA.

Focus fields

Fields validated

PLAN 23.10 - District of Special Education Accountability 23.11 - Special Education Plan Type Code 23.12 - Special Education Plan Effective Start Date SWDS Data 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code SENR 1.04 - Reporting LEA 1.22 - Enrollment Start Date 1.23 Enrollment Status Code 1.25 - Enrollment Exit Date

Recommended correction path

Suggested resolution

The lifecycle CALPADS is reconstructing

Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot

StageRecord familyWhat it establishesThis page
1. EnrollmentSENR 1.xxWhere and when the student is enrolledRule focus
2. SWDS statusSWDS 22.xxEligibility and participation over timeConfirm relationship and date
3. MEETMEET 24.xxReferral, evaluation, meeting, or pending eventConfirm relationship and date
4. PLANPLAN 23.xxThe operative IEP, IFSP, ISP, setting, and plan factsConfirm relationship and date
5. SERVSERV 25.xxServices reported under the planConfirm relationship and date
6. Fall 1 snapshotCertificationThe relationships effective for the reporting ruleConfirm relationship and date

Do not equate “reported by a COE” with “accountable to the COE”

Census enrollment contextCOE DSEAAction
Juvenile court schoolExpected under PLAN0729F1Use the responsible COE county-district code.
County community schoolMay be allowed by the applicable ruleVerify school classification and accountability.
Other COE-reported schoolGenerally not allowed by PLAN0732F1Identify the district actually accountable for special education.

Fields and records evaluated

  • SENR 1.04 — Reporting LEA
  • SENR 1.22/1.23/1.25 — Census enrollment
  • School type — County Community, Juvenile Court, charter, or other
  • SWDS 22.11/22.12 — Effective Status and Code
  • PLAN 23.10 — District of Special Education Accountability
  • PLAN 23.12 — Plan Effective Start Date

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?DSEA reflects the organization actually accountable for special education—not automatically the COE merely because the COE reports the enrollment.Snapshot relationship logic
What is inconsistent?The COE was copied into DSEA for an ineligible school context, or the school classification/enrollment selected by the snapshot is wrong.Student-level certification detail
Who owns correction?Special education staff and the SEDS own PLAN, SWDS, MEET, and SERV facts; enrollment staff and the SIS own SENR; CALPADS and SELPA staff reconcile identifiers, organizations, and effective dates.SIS, SEDS, and authoritative records
What must change?Identify the accountable district and correct PLAN 23.10, or correct the school/enrollment classification if the student really attends a qualifying county community or juvenile court school.Supported source transaction
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable county, SELPA, and accountability reportsRefreshed snapshot and student support

Recommended correction path

  1. 1

    Locate the exact certification row

    Match the SSID, Reporting LEA/SELPA, school, operative dates, and snapshot revision identified by PLAN0732F1.

  2. 2

    Build one effective-date timeline

    Place SENR, SWDS, MEET, PLAN, and SERV records in chronological order. A present record can still be outside the required reporting window.

  3. 3

    Verify the trigger

    • Identify the exact Census Day school and official school type.
    • Separate Reporting LEA from DSEA.
    • Verify whether a narrow COE-accountability exception actually applies.
    • Use the accountable LEA’s seven-digit county-district code.
  4. 4

    Reconcile with authoritative evidence

    Compare SIS, SEDS, signed plan/meeting documents, organization directories, and CALPADS ODS history. Special education staff and the SEDS own PLAN, SWDS, MEET, and SERV facts; enrollment staff and the SIS own SENR; CALPADS and SELPA staff reconcile identifiers, organizations, and effective dates.

  5. 5

    Make the supported correction

    Identify the accountable district and correct PLAN 23.10, or correct the school/enrollment classification if the student really attends a qualifying county community or juvenile court school. Repair the owning source/export so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify PLAN0732F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable county, SELPA, and accountability reports. Aggregate and student-level histories must agree.

Official PLAN0732F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory