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CALPADS error brief · SENR

SENR0657F1

Invalid "TBD" English Language Acquisition Status Code
Severity Warning
Error type DD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

If a student with a Primary enrollment has an English Language Acquisition Code = "TBD" and the Student Grade Level Code is not equal to "AD", "IN", "TD", "TK" or "PS", then the student must be also have been enrolled for less than 30 days, since the agency has 30 days to test the student out of TBD status.

Focus fields

Fields validated

SENR Data 1.23 - Enrollment Start Date 1.25 - Grade Level Code SELA Data 12.13 - English Language Acquisition Status Code 12.14 - English Language Acquisition Status Start Date

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 1.22 Enrollment Start Date
  • 1.24 Grade Level
  • 12.13 ELAS Code
  • 12.14 ELAS Start Date

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A timely, supported initial language-status determination replaces TBD.Census-day snapshot logic
What is inconsistent?TBD is too old, its start date is wrong, assessment/status processing is incomplete, or grade/enrollment context is wrong.Student-level certification detail
Who owns correction?English learner program staff establish ELAS and LIP facts; the SIS/EL system owns source values; the CALPADS coordinator reconciles SELA, SPRG, and SENR.Authoritative local system and program records
What must change?Post the supported ELAS outcome with its actual status-event date or correct the inaccurate source dates/grade.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 2.8 ELAS Count by Primary Language; 2.9 ELAS Census Comparison; 2.10 ELAS Census Comparison Student List; 2.14/2.15 Language Instruction Program reportsRefreshed aggregate and supporting reports

Concrete checks

  • Count calendar days, not instructional days.
  • Review initial ELPAC/status workflow and source evidence.
  • Do not guess EO, IFEP, or EL.
  • Preserve TBD history and add the resulting status event.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0657F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. English learner program staff establish ELAS and LIP facts; the SIS/EL system owns source values; the CALPADS coordinator reconciles SELA, SPRG, and SENR.

  3. 3

    Test the complete rule

    Count calendar days, not instructional days. Review initial ELPAC/status workflow and source evidence. Do not guess EO, IFEP, or EL. Preserve TBD history and add the resulting status event.

  4. 4

    Choose the supported transaction

    Post the supported ELAS outcome with its actual status-event date or correct the inaccurate source dates/grade.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 2.8 ELAS Count by Primary Language; 2.9 ELAS Census Comparison; 2.10 ELAS Census Comparison Student List; 2.14/2.15 Language Instruction Program reports. Aggregate and student-level results must agree.

Official SENR0657F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory