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CALPADS error brief · SWDS

SWDS0432F1

Must not be Eligible and Participating in the SPED program
Severity Fatal
Error type CDD
Record type SWDS

Official CALPADS rule

What CALPADS is rejecting

If student age >= 23 and Special Education Status = Eligible and Participating

Focus fields

Fields validated

SENR Data 1.22 Enrollment Start Date 1.25 Enrollment Exit Date SINF Data 2.18 Birth date SWDS Data 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code

Recommended correction path

Suggested resolution

Status is not the same as enrollment, a meeting, a plan, or a service

Eligibility answers whether the student qualifies. Participation answers whether the student is receiving special education under the reported status. MEET records an event. PLAN records the operative education plan. SERV records services. Each relationship depends on its own effective date.

The history CALPADS is trying to reconstruct

Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot

StageRecord familyWhat it establishesThis page
1. EnrollmentSENR 1.xxWhere and when the student is enrolledStart with the enrollment context
2. SWDS statusSWDS 22.xxEligibility and participation over timeReconcile the effective relationship
3. MEETMEET 24.xxReferral, evaluation, meeting, or pending eventReconcile the effective relationship
4. PLANPLAN 23.xxOperative IEP, IFSP, ISP, or other planReconcile the effective relationship
5. SERVSERV 25.xxServices delivered under the planReconcile the effective relationship
6. Fall 1 snapshotCertificationThe census-day relationship CALPADS evaluatesRule focus

Fields and records evaluated

  • SINF 2.18 — Student Birth Date
  • SWDS 22.11 — Special Education Status Effective Start Date
  • SWDS 22.12 — Special Education Status Code 1 (Eligible and Participating)
  • Fall 1 Census Date

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?The individual SENR, SWDS, MEET, PLAN, or SERV transactions may each have posted successfully.Submission detail and ODS history
What did Fall 1 expect?The student’s age and effective special education lifecycle show an appropriate status transition before the age limit is exceeded.Census-day snapshot logic
What is inconsistent?The effective census-day SWDS status remains code 1 although the birth date makes the student at least 23.Student-level certification detail
Who owns correction?Special education staff and the SEDS own eligibility, participation, meeting, plan, and service facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA reporting process reconciles the effective histories.SIS, SEDS, and authoritative special education records
What must change?Correct an inaccurate birth date or SWDS effective history. If age is correct, post the supported status transition and reason using its actual effective date; do not merely alter the old eligibility start date.Supported add, replace, delete, service request, or sequencing action
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student-level evidence

Concrete checks

  • Calculate age on Census Day from authoritative 2.18.
  • Identify the latest SWDS event effective on Census Day.
  • Review exit, completion, and non-participation documentation for the actual transition.
  • Coordinate SENR and SWDS chronology; neither enrollment nor status should be fabricated to satisfy the other.

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA, census context, and snapshot revision identified by SWDS0432F1.

  2. 2

    Build one effective-date history

    Place SENR enrollment dates, every SWDS status event, MEET dates, PLAN effective dates, and SERV dates on one timeline.

  3. 3

    Verify the authoritative evidence

    Use the SEDS, IEP/IFSP/ISP documents, evaluation records, SIS, and identity records. Special education staff and the SEDS own eligibility, participation, meeting, plan, and service facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA reporting process reconciles the effective histories.

  4. 4

    Test this rule—not a neighboring rule

    Calculate age on Census Day from authoritative 2.18. Identify the latest SWDS event effective on Census Day. Review exit, completion, and non-participation documentation for the actual transition. Coordinate SENR and SWDS chronology; neither enrollment nor status should be fabricated to satisfy the other.

  5. 5

    Make the supported correction

    Correct an inaccurate birth date or SWDS effective history. If age is correct, post the supported status transition and reason using its actual effective date; do not merely alter the old eligibility start date. Repair the source system or extract mapping so the next submission does not recreate the discrepancy.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify SWDS0432F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Confirm the aggregate and student-level histories agree.

Official SWDS0432F1 guidance · CALPADS SWDS record guidance · Current certification and real-time reports · SDLA CALPADS report directory