Skip to main content

CALPADS error brief · SWDS

SWDS0406F1

Students must only have one Initial Entry Start Date
Severity Warning
Error type DD
Record type SWDS

Official CALPADS rule

What CALPADS is rejecting

Students must only have one Initial Entry Start Date

Focus fields

Fields validated

SENR Data 1.22 Enrollment Start Date 1.25 Enrollment Exit Date SWDS Data 22.06 - SSID 22.10 - Special Education Initial Entry Start Date 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code

Recommended correction path

Suggested resolution

Status is not the same as enrollment, a meeting, a plan, or a service

Eligibility answers whether the student qualifies. Participation answers whether the student is receiving special education under the reported status. MEET records an event. PLAN records the operative education plan. SERV records services. Each relationship depends on its own effective date.

The history CALPADS is trying to reconstruct

Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot

StageRecord familyWhat it establishesThis page
1. EnrollmentSENR 1.xxWhere and when the student is enrolledStart with the enrollment context
2. SWDS statusSWDS 22.xxEligibility and participation over timeRule focus
3. MEETMEET 24.xxReferral, evaluation, meeting, or pending eventReconcile the effective relationship
4. PLANPLAN 23.xxOperative IEP, IFSP, ISP, or other planReconcile the effective relationship
5. SERVSERV 25.xxServices delivered under the planReconcile the effective relationship
6. Fall 1 snapshotCertificationThe census-day relationship CALPADS evaluatesReconcile the effective relationship

Fields and records evaluated

  • SENR 1.22/1.25 — Enrollment Start and Exit Dates
  • SWDS 22.06 — SSID
  • SWDS 22.10 — Special Education Initial Entry Start Date
  • SWDS 22.11 — Special Education Status Effective Start Date
  • SWDS 22.12 — Special Education Status Code

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?The individual SENR, SWDS, MEET, PLAN, or SERV transactions may each have posted successfully.Submission detail and ODS history
What did Fall 1 expect?One durable initial-entry date that follows the student across later statuses, plans, LEAs, and transfers.Census-day snapshot logic
What is inconsistent?Two or more qualifying SWDS records use different initial-entry dates for the same SSID.Student-level certification detail
Who owns correction?Special education staff and the SEDS own eligibility, participation, meeting, plan, and service facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA reporting process reconciles the effective histories.SIS, SEDS, and authoritative special education records
What must change?Identify the student’s true first consent-to-services date and correct the inconsistent SWDS record or source mapping. Do not replace every record with the newest date.Supported add, replace, delete, service request, or sequencing action
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student-level evidence

Concrete checks

  • Treat 22.10 as a once-established historical fact, not a yearly renewal date.
  • Use the date the parent or guardian first consented to initial provision of special education and related services.
  • Do not reset 22.10 after an LEA transfer, Part C-to-Part B transition, exit/reentry, or later plan.
  • Compare all SWDS records and contributing SEDS/LEAs before choosing the authoritative value.

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA, census context, and snapshot revision identified by SWDS0406F1.

  2. 2

    Build one effective-date history

    Place SENR enrollment dates, every SWDS status event, MEET dates, PLAN effective dates, and SERV dates on one timeline.

  3. 3

    Verify the authoritative evidence

    Use the SEDS, IEP/IFSP/ISP documents, evaluation records, SIS, and identity records. Special education staff and the SEDS own eligibility, participation, meeting, plan, and service facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA reporting process reconciles the effective histories.

  4. 4

    Test this rule—not a neighboring rule

    Treat 22.10 as a once-established historical fact, not a yearly renewal date. Use the date the parent or guardian first consented to initial provision of special education and related services. Do not reset 22.10 after an LEA transfer, Part C-to-Part B transition, exit/reentry, or later plan. Compare all SWDS records and contributing SEDS/LEAs before choosing the authoritative value.

  5. 5

    Make the supported correction

    Identify the student’s true first consent-to-services date and correct the inconsistent SWDS record or source mapping. Do not replace every record with the newest date. Repair the source system or extract mapping so the next submission does not recreate the discrepancy.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify SWDS0406F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Confirm the aggregate and student-level histories agree.

Official SWDS0406F1 guidance · CALPADS SWDS record guidance · Current certification and real-time reports · SDLA CALPADS report directory