CALPADS error brief · SWDS
SWDS0370F1
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
SINF 02.18 - Student Birth Date SWDS 22.11 - Special Education Status Effective Start Date 22.31 - Special Education Non-Participation ReasonRecommended correction path
Suggested resolution
Status is not the same as enrollment, a meeting, a plan, or a service
Eligibility answers whether the student qualifies. Participation answers whether the student is receiving special education under the reported status. MEET records an event. PLAN records the operative education plan. SERV records services. Each relationship depends on its own effective date.
The history CALPADS is trying to reconstruct
Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot
| Stage | Record family | What it establishes | This page |
|---|---|---|---|
| 1. Enrollment | SENR 1.xx | Where and when the student is enrolled | Start with the enrollment context |
| 2. SWDS status | SWDS 22.xx | Eligibility and participation over time | Rule focus |
| 3. MEET | MEET 24.xx | Referral, evaluation, meeting, or pending event | Reconcile the effective relationship |
| 4. PLAN | PLAN 23.xx | Operative IEP, IFSP, ISP, or other plan | Reconcile the effective relationship |
| 5. SERV | SERV 25.xx | Services delivered under the plan | Reconcile the effective relationship |
| 6. Fall 1 snapshot | Certification | The census-day relationship CALPADS evaluates | Reconcile the effective relationship |
Fields and records evaluated
- SINF 2.18 — Student Birth Date
- SWDS 22.11 — Special Education Status Effective Start Date
- SWDS 22.12 — Special Education Status Code
- SWDS 22.13 — Non-Participation Reason Code 23 (Max Age)
Six questions that resolve this certification finding
| Question | Specific finding | Evidence |
|---|---|---|
| What passed? | The individual SENR, SWDS, MEET, PLAN, or SERV transactions may each have posted successfully. | Submission detail and ODS history |
| What did Fall 1 expect? | A nonparticipating SWDS event whose Max Age reason is supported by the student’s age on the date that status became effective. | Census-day snapshot logic |
| What is inconsistent? | The student is younger than 21 on 22.11, or the birth date, status effective date, status code, or non-participation reason is wrong. | Student-level certification detail |
| Who owns correction? | Special education staff and the SEDS own eligibility, participation, meeting, plan, and service facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA reporting process reconciles the effective histories. | SIS, SEDS, and authoritative special education records |
| What must change? | Correct the documented birth date or SWDS effective event. If the student was not at least 21, replace reason 23 with the actual supported non-participation reason; do not age the student forward to clear the rule. | Supported add, replace, delete, service request, or sequencing action |
| What proves resolution? | 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports | Refreshed snapshot and student-level evidence |
Concrete checks
- Calculate age on 22.11, not on upload date or Census Day.
- Confirm the student was evaluated and is not participating before selecting a non-participation reason.
- Review the complete SINF birth-date history and the effective SWDS event.
- Verify that reason 23 describes the actual exit/nonparticipation circumstance.
Recommended correction path
- 1
Locate the exact snapshot row
Match the SSID, Reporting LEA, census context, and snapshot revision identified by SWDS0370F1.
- 2
Build one effective-date history
Place SENR enrollment dates, every SWDS status event, MEET dates, PLAN effective dates, and SERV dates on one timeline.
- 3
Verify the authoritative evidence
Use the SEDS, IEP/IFSP/ISP documents, evaluation records, SIS, and identity records. Special education staff and the SEDS own eligibility, participation, meeting, plan, and service facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA reporting process reconciles the effective histories.
- 4
Test this rule—not a neighboring rule
Calculate age on 22.11, not on upload date or Census Day. Confirm the student was evaluated and is not participating before selecting a non-participation reason. Review the complete SINF birth-date history and the effective SWDS event. Verify that reason 23 describes the actual exit/nonparticipation circumstance.
- 5
Make the supported correction
Correct the documented birth date or SWDS effective event. If the student was not at least 21, replace reason 23 with the actual supported non-participation reason; do not age the student forward to clear the rule. Repair the source system or extract mapping so the next submission does not recreate the discrepancy.
- 6
Regenerate and reconcile
Regenerate Fall 1, verify SWDS0370F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Confirm the aggregate and student-level histories agree.
Official SWDS0370F1 guidance · CALPADS SWDS record guidance · Current certification and real-time reports · SDLA CALPADS report directory