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CALPADS error brief · SENR

SENR0647F1

Invalid SWDS Status for Enrolled or Returning Student
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

Actively enrolled students or students exiting and expecting to reenroll (e.g. E150, E155, E156) should not have an SWDS status of 3 - Eligible and Not Enrolled

Focus fields

Fields validated

SENR Data 1.04 Reporting LEA 1.05 School of Attendance 1.08 SSID 1.22 Enrollment Start Date 1.23 - Enrollment Status Code 1.25 Enrollment Exit Date 1.26 - Student Exit Reason SWDS 22.04 - Reporting LEA 22.06 - SSID 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 1.05 School
  • 1.22 Start Date
  • 1.23 Enrollment Status
  • 1.25 Exit Date
  • 1.26 Exit Reason
  • 22.11 SWDS Effective Date
  • 22.12 SWDS Status

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?Enrollment/expected-return history and SWDS enrollment participation status agree.Census-day snapshot logic
What is inconsistent?SWDS code 3 overlaps a student whom SENR represents as enrolled or returning.Student-level certification detail
Who owns correction?Special education program staff and the SEDS own SWDS/PLAN/MEET facts; enrollment staff own SENR; the CALPADS/SELPA reporting process reconciles effective histories.Authoritative local system and program records
What must change?Correct the inaccurate SWDS status/effective date or SENR enrollment/exit history.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 16.12 Education Plan by Primary Disability; 16.14 Plan Student List; 16.15 Service Count; 16.16 Service Student List; 16.17 Annual ComparisonRefreshed aggregate and supporting reports

Concrete checks

  • Confirm the census-day SENR segment.
  • Verify exit reason and expected-return meaning.
  • Review the latest SWDS event before census.
  • Do not substitute status 1 unless eligibility and participation are documented.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0647F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Special education program staff and the SEDS own SWDS/PLAN/MEET facts; enrollment staff own SENR; the CALPADS/SELPA reporting process reconciles effective histories.

  3. 3

    Test the complete rule

    Confirm the census-day SENR segment. Verify exit reason and expected-return meaning. Review the latest SWDS event before census. Do not substitute status 1 unless eligibility and participation are documented.

  4. 4

    Choose the supported transaction

    Correct the inaccurate SWDS status/effective date or SENR enrollment/exit history.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 16.12 Education Plan by Primary Disability; 16.14 Plan Student List; 16.15 Service Count; 16.16 Service Student List; 16.17 Annual Comparison. Aggregate and student-level results must agree.

Official SENR0647F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory