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CALPADS error brief · SENR

SENR0646F1

Student enrolled at NPS school MUST have Eligible and Participating Record
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

A student enrolled in a non-public non-sectarian certified school (NPS) on Census Date must be Eligible and Participating (SWDS) record.

Focus fields

Fields validated

SENR Data 1.04 Reporting LEA 1.06 School of Attendance 1.08 SSID 1.22 Enrollment Start Date 1.25 Enrollment Exit Date SWDS Data 22.04 - Reporting LEA 22.06 - SSID 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 1.04 Reporting LEA
  • 1.06 School of Attendance NPS
  • 1.08 SSID
  • 1.22/1.25 Enrollment Dates
  • 22.11/22.12 SWDS Effective Date and Status
  • 23.11/23.12/23.13 PLAN Type, Effective Date, Reason

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?NPS enrollment, special education eligibility/participation, and plan history agree.Census-day snapshot logic
What is inconsistent?SWDS or PLAN is missing/mistimed, the NPS enrollment is wrong, or identifiers/LEAs do not match.Student-level certification detail
Who owns correction?Special education program staff and the SEDS own SWDS/PLAN/MEET facts; enrollment staff own SENR; the CALPADS/SELPA reporting process reconciles effective histories.Authoritative local system and program records
What must change?Correct SENR or submit the supported SWDS/PLAN records in effective-date order.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 16.12 Education Plan by Primary Disability; 16.14 Plan Student List; 16.15 Service Count; 16.16 Service Student List; 16.17 Annual ComparisonRefreshed aggregate and supporting reports

Concrete checks

  • Distinguish an NPS school from an NPA provider.
  • Verify current eligibility and participation.
  • Confirm plan type 100, or qualifying type 200/reason 4 as applicable.
  • Match Reporting LEA, SSID, and census overlap.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0646F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Special education program staff and the SEDS own SWDS/PLAN/MEET facts; enrollment staff own SENR; the CALPADS/SELPA reporting process reconciles effective histories.

  3. 3

    Test the complete rule

    Distinguish an NPS school from an NPA provider. Verify current eligibility and participation. Confirm plan type 100, or qualifying type 200/reason 4 as applicable. Match Reporting LEA, SSID, and census overlap.

  4. 4

    Choose the supported transaction

    Correct SENR or submit the supported SWDS/PLAN records in effective-date order.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 16.12 Education Plan by Primary Disability; 16.14 Plan Student List; 16.15 Service Count; 16.16 Service Student List; 16.17 Annual Comparison. Aggregate and student-level results must agree.

Official SENR0646F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory