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CALPADS error brief · PLAN

PLAN0384F1

Invalid Student Age for Student IEP Participation Indicator
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

If Student IEP Participation Indicator is populated, then student must be at least 13 years old.

Focus fields

Fields validated

SINF 02.18 - Student Birth Date SWDS Data 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN 23.12 - Special Education Plan Effective Start Date 23.31 - Student IEP Participation Indicator

Recommended correction path

Suggested resolution

Certification age is measured on Census Day

These Fall 1 pages test age from the effective SINF birth date to Fall 1 Census Day, then compare that completed age with the PLAN value selected for an enrolled, Eligible-and-Participating student. A transaction can post successfully and still fail this snapshot relationship.

Four-part age-at-event check

StepRuleCommon trap
1. Identify the dateUse Fall 1 Census Day for this certification rule.Do not substitute upload, PLAN effective, or meeting date.
2. Calculate completed ageCensus year minus birth year, reduced by one if the birthday has not occurred.A simple year subtraction can be wrong by one.
3. Test the boundaryAge on Census Day must be at least 13.Words such as “less than” exclude the birthday boundary.
4. Test the coded factPLAN 23.31 — Student IEP Participation Indicator is populatedAge compatibility does not prove the code itself is factually correct.

Fields and records evaluated

  • SINF 2.18 — Student Birth Date
  • SWDS 22.11/22.12 — Status Effective Date and Status Code
  • PLAN 23.12 — Special Education Plan Effective Start Date
  • PLAN 23.31 — Student IEP Participation Indicator

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?The individual SINF, SENR, SWDS, MEET, or PLAN transactions may each have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A student age 13 or older with an operative IEP for which the field accurately reports whether evidence shows the student was invited to the IEP meeting where transition services were discussed.Census-day snapshot logic
What is inconsistent?The student is younger than 13 on Census Day, or the birth date/Student IEP Participation Indicator value is wrong.Student-level certification detail
Who owns correction?Special education staff and the SEDS own the PLAN, SWDS, MEET, setting, disability, and transition facts; enrollment staff and the SIS own SENR and student demographics; the CALPADS/SELPA process reconciles the Fall 1 snapshot.SIS, SEDS, and authoritative special education records
What must change?Correct the supported birth date or clear/correct PLAN 23.31. If the student is under 13, leave this age-restricted field blank rather than submitting Y, N, or another code.Evidence-supported correction
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student-level evidence

Concrete checks

  • Calculate age on Census Day, including whether the 13th birthday has occurred.
  • Verify that the field belongs to the operative IEP and was not defaulted across all PLAN records.
  • Use the IEP evidence to determine whether evidence shows the student was invited to the IEP meeting where transition services were discussed; do not treat blank, N, and not applicable as interchangeable.

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA, Census Day, and snapshot revision identified by PLAN0384F1.

  2. 2

    Calculate age precisely

    Use the effective SINF 2.18 birth date and Fall 1 Census Day. Determine whether the relevant birthday has actually occurred; do not subtract years alone.

  3. 3

    Reconstruct the lifecycle

    Confirm the census enrollment, Eligible-and-Participating SWDS status, operative PLAN, and related MEET history at the same Reporting LEA.

  4. 4

    Verify the authoritative evidence

    Review SIS demographics, IEP/IFSP/ISP documents, evaluation evidence, and the SEDS history. Special education staff and the SEDS own the PLAN, SWDS, MEET, setting, disability, and transition facts; enrollment staff and the SIS own SENR and student demographics; the CALPADS/SELPA process reconciles the Fall 1 snapshot.

  5. 5

    Make the supported correction

    Correct the supported birth date or clear/correct PLAN 23.31. If the student is under 13, leave this age-restricted field blank rather than submitting Y, N, or another code. Correct the source/export mapping so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, confirm PLAN0384F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Aggregate and student-level results must agree.

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