CALPADS error brief · PLAN

PLAN0385F1

Invalid Student Age for Agency Representative IEP Participation Code

Severity Fatal

Error type CDD

Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

If Agency Representative IEP Participation Code is populated, then student must be at least 13 years old.

Focus fields

Fields validated

SINF 02.18 - Student Birth Date SWDS Data 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN 23.12 - Special Education Plan Effective Start Date 23.32 - Agency Representative IEP Participation Code

Recommended correction path

Suggested resolution

Understanding the Error: Agency Representative IEP Participation Code cannot be populated for students younger than 13 years old. The field should be left blank for ineligible students. Fall 1: Also confirms that the student is enrolled at same Reporting LEA on Census Day of the current Academic Year for the SWDS (Special Education Status Code - 1- Eligible and Participating) and PLAN records evaluated. Resolution: Verify the student’s birthdate in the CALPADS ODS student demographic record. If the age is correct, remove the Agency Representative IEP Participation Code in the PLAN record identified in the error. If the age is incorrect, update the birthdate in the student’s demographics record (student's age must be at least 13 years old).