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CALPADS error brief · SENR

SENR0269F1

Student Grade Level is outside the designated grade span for the school.
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

A grade level was submitted for a student that is outside the grade level range offered by the school.

Focus fields

Fields validated

1.24 - Grade Level Code

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 1.05 School of Attendance
  • 1.23 Enrollment Status Code
  • 1.24 Grade Level Code
  • Overlapping SWDS status when applicable
  • Official school grade-span attributes

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?The student grade, School of Attendance, school attributes, and applicable SWDS history agree.Census-day snapshot logic
What is inconsistent?Either the student/school value is wrong or the official school grade span requires authorized correction.Student-level certification detail
Who owns correction?Enrollment and CALPADS staff verify the student record; the school/LEA verifies its operational facts; authorized CDS-OPUS processes own official school attributes.Authoritative local system and program records
What must change?Correct SENR or SWDS when wrong; if the school legitimately serves the grade, pursue CDS-OPUS correction rather than changing a student to a false grade.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile ListRefreshed aggregate and supporting reports

Concrete checks

  • Confirm the intended school code.
  • Verify the student’s actual grade on census day.
  • Review an applicable Eligible and Participating SWDS record.
  • Compare the school’s official grade span in the California School Directory.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0269F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Enrollment and CALPADS staff verify the student record; the school/LEA verifies its operational facts; authorized CDS-OPUS processes own official school attributes.

  3. 3

    Test the complete rule

    Confirm the intended school code. Verify the student’s actual grade on census day. Review an applicable Eligible and Participating SWDS record. Compare the school’s official grade span in the California School Directory.

  4. 4

    Choose the supported transaction

    Correct SENR or SWDS when wrong; if the school legitimately serves the grade, pursue CDS-OPUS correction rather than changing a student to a false grade.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile List. Aggregate and student-level results must agree.

Official SENR0269F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory