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CALPADS error brief · PLAN

PLAN0675F1

Student Age must be preschool age for this Special Education Program Setting Code
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

If Special Education Program Setting Code equals 200, then Student Age must be less than 6 years and grade level must be PS, IN, TK.

Focus fields

Fields validated

SINF Data 02.18 - Student Birth Date SWDS Data 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN Data 23.12 - Special Education Plan Effective Start Date 23.20 - Special Education Program Setting Code SENR Data 1.24 - Grade Level Code

Recommended correction path

Suggested resolution

Use September 1 and Census Day for different parts of the check

Version 18.3 anchors the age-six boundary to September 1 of the academic year. Fall 1 Census Day remains the snapshot date for enrollment, grade, Eligible-and-Participating status, and the operative PLAN relationship. A student who turns six after September 1 but on or before Census Day should not fail solely because the student is six on Census Day.

Four-part age-and-grade check

StepRuleCommon trap
1. Identify both dates Use September 1 for the age-six boundary and Fall 1 Census Day for the certification snapshot, enrollment, and grade context. Do not substitute the upload date, PLAN effective date, meeting date, or Census Day for the September 1 age boundary.
2. Calculate completed age Calculate completed age separately on September 1 and Census Day from the effective SINF birth date. A simple year subtraction can be wrong by one, and using only Census Day can incorrectly flag a student who turned six after September 1.
3. Test age and grade together The student must satisfy the September 1 age boundary and the IN, PS, or TK grade context required by the active rule. Also review the official Census Day branches for students who are age five or younger. Age compatibility alone does not establish that the Census Day grade or setting is correct.
4. Test the coded fact PLAN 23.20 = 200 — Home. A compatible age and grade do not prove that Home is the student’s documented program setting.

Fields and records evaluated

  • SINF 2.18 — Student Birth Date
  • SWDS 22.11/22.12 — Status Effective Date and Status Code
  • PLAN 23.12 — Special Education Plan Effective Start Date
  • SENR 1.24 — Grade Level Code
  • PLAN 23.20 — Special Education Program Setting Code 200

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed? The individual SINF, SENR, SWDS, MEET, or PLAN transactions may each have posted successfully. Submission detail and ODS history
What did Fall 1 expect? A student who satisfies the September 1 age boundary and the qualifying infant, preschool, or transitional-kindergarten grade context, with an operative plan identifying Home as the program setting. September 1 age calculation and Census Day snapshot logic
What is inconsistent? The student does not satisfy the September 1 age boundary, has an incompatible Census Day grade, or has an incorrect birth date, grade, or program setting. Student-level certification detail
Who owns correction? Special education staff and the SEDS own the PLAN, SWDS, MEET, setting, disability, and transition facts; enrollment staff and the SIS own SENR and student demographics; the CALPADS/SELPA process reconciles the Fall 1 snapshot. SIS, SEDS, and authoritative special education records
What must change? Correct the supported birth date, Census Day grade, or PLAN setting; do not use Home simply because services sometimes occur at home. Evidence-supported correction
What proves resolution? 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports Refreshed snapshot and student-level evidence

Concrete checks

  • Calculate completed age on both September 1 and Census Day; document which date controls each part of the review.
  • Verify the exact grade effective on Census Day and confirm the IN, PS, or TK context supported by the active rule.
  • Distinguish program setting 200 from infant/toddler setting 104.
  • Confirm that Home is the documented program setting in the operative plan, not merely a location where some services occur.

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA, Census Day, and snapshot revision identified by PLAN0675F1.

  2. 2

    Calculate age on both required dates

    Use the effective SINF 2.18 birth date to calculate completed age on September 1 and again on Fall 1 Census Day. Apply the age-six boundary as of September 1, and retain the Census Day calculation for the rule’s age-and-grade branches.

  3. 3

    Reconstruct the lifecycle

    Confirm the Census Day enrollment and grade, Eligible-and-Participating SWDS status, operative PLAN, and related MEET history at the same Reporting LEA.

  4. 4

    Verify the authoritative evidence

    Review SIS demographics, IEP/IFSP/ISP documents, evaluation evidence, and the SEDS history. Special education staff and the SEDS own the PLAN, SWDS, MEET, setting, disability, and transition facts; enrollment staff and the SIS own SENR and student demographics; the CALPADS/SELPA process reconciles the Fall 1 snapshot.

  5. 5

    Make the supported correction

    Correct the supported birth date, Census Day grade, or PLAN setting; do not use Home simply because services sometimes occur at home. Correct the source or export mapping so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, confirm PLAN0675F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; and applicable SELPA reports. Aggregate and student-level results must agree.

Official PLAN0675F1 guidance · CALPADS Error List, Version 18.3 · CALPADS PLAN record guidance · Current certification and real-time reports · SDLA CALPADS report directory