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CALPADS error brief · PLAN

PLAN0679F1

Missing Services Record for Plan
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

If a Plan record exists for a student, there must be at least one service record associated to the plan

Focus fields

Fields validated

SWDS Data 22.04 - Reporting LEA 22.06 - SSID 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN Data 23.04 - Reporting LEA 23.06 - SSID 23.12 - Special Education Plan Effective Start Date SERV Data 25.04 - Reporting LEA 25.09 - Reporting SELPA 25.07 - SSID 25.17 - Plan Effective Start Date

Recommended correction path

Suggested resolution

“Missing” can mean absent, mistimed, mismatched, or superseded

A record may exist in the SEDS or CALPADS ODS and still fail the relationship because the SSID, Reporting LEA, Reporting SELPA, plan type/reason, or effective dates do not line up. Diagnose the complete history before adding another record.

The lifecycle CALPADS is reconstructing

Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot

StageRecord familyWhat it establishesThis page
1. EnrollmentSENR 1.xxWhere and when the student is enrolledConfirm relationship and date
2. SWDS statusSWDS 22.xxEligibility and participation over timeConfirm relationship and date
3. MEETMEET 24.xxReferral, evaluation, meeting, or pending eventConfirm relationship and date
4. PLANPLAN 23.xxThe operative IEP, IFSP, ISP, setting, and plan factsConfirm relationship and date
5. SERVSERV 25.xxServices reported under the planRule focus
6. Fall 1 snapshotCertificationThe relationships effective for the reporting ruleConfirm relationship and date

Fields and records evaluated

  • SENR 1.22/1.25 — Enrollment Dates
  • PLAN 23.04 — Reporting LEA
  • PLAN 23.09 — Reporting SELPA
  • PLAN 23.12 — Plan Effective Start Date
  • SERV 25.04 — Reporting LEA
  • SERV 25.09 — Reporting SELPA
  • SERV plan/service effective dates

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?The operative plan is connected to at least one reported service under the same LEA/SELPA responsibility.Snapshot relationship logic
What is absent or inconsistent?SERV is absent, rejected, outside the overlap, or carries a different LEA, SELPA, SSID, or plan-effective relationship.Student-level certification detail
Who owns correction?Special education staff and the SEDS own SWDS, MEET, PLAN, and SERV facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA process reconciles identifiers, LEA/SELPA ownership, and effective dates.SIS, SEDS, and authoritative records
What must change?Submit/correct the supported SERV relationship, or correct the inaccurate PLAN/enrollment/ownership data. Do not invent a service solely to clear certification.Add, replace, delete, sequence, or service request
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student support

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA/SELPA, operative dates, and snapshot revision identified by PLAN0679F1.

  2. 2

    Build one effective-date timeline

    Place SENR, every SWDS status, MEET, PLAN, and SERV record in chronological order before editing anything.

  3. 3

    Test identifiers and ownership

    Compare SSID, Reporting LEA, Reporting SELPA, school, local IDs, and MID history as applicable.

  4. 4

    Verify authoritative evidence

    Match Reporting LEA and Reporting SELPA exactly. Confirm at least one SERV overlaps Census Day. Review service and plan effective dates together. Inspect rejected SERV rows and source export filters. Special education staff and the SEDS own SWDS, MEET, PLAN, and SERV facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA process reconciles identifiers, LEA/SELPA ownership, and effective dates.

  5. 5

    Make the supported correction

    Submit/correct the supported SERV relationship, or correct the inaccurate PLAN/enrollment/ownership data. Do not invent a service solely to clear certification. Repair the owning source/export so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify PLAN0679F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Aggregate and student-level histories must agree.

Official PLAN0679F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory