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CALPADS error brief · PLAN

PLAN0680F1

Invalid DSEA - LEA cannot be closed
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

DSEA in PLAN record must be an open LEA

Focus fields

Fields validated

SWDS Data

22.04 - Reporting LEA

22.06 - SSID

22.11 - Special Education Status Effective Start Date

22.12 - Special Education Status Code

PLAN Data

23.04 - Reporting LEA

23.06 - SSID

23.12 - Special Education Plan Effective Start Date

23.XX - DSEA

Recommended correction path

Suggested resolution

Special education records to check

The table identifies related records. Use their effective dates to establish what happened for this student. After parental consent, CDE recommends reporting a pending initial evaluation in MEET. A referral alone does not establish SWDS eligibility or participation. CDE special education reporting FAQ.

Record or snapshotRecord familyWhat it establishesThis page
EnrollmentSENR 1.xxWhere and when the student is enrolledConfirm relationship and date
SWDS statusSWDS 22.xxEligibility and participation over timeConfirm relationship and date
MEETMEET 24.xxReferral, evaluation, meeting, or pending eventConfirm relationship and date
PLANPLAN 23.xxThe operative IEP, IFSP, ISP, setting, and plan factsRule focus
SERVSERV 25.xxServices reported under the planConfirm relationship and date
Fall 1 snapshotCertificationThe relationships effective for the reporting ruleConfirm relationship and date

Fields and records evaluated

  • PLAN 23.10 — District of Special Education Accountability
  • PLAN 23.12 — Plan Effective Start Date
  • SWDS 22.04 — Reporting LEA
  • SWDS 22.11/22.12 — Status Effective Date and Status
  • LEA open/closed dates and successor relationships

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?An open organization that actually holds special education accountability for the student in the snapshot.Snapshot relationship logic
What is inconsistent?The DSEA is obsolete, mistyped, copied from Reporting LEA without analysis, or a valid organizational change was never represented by a later PLAN event.Student-level certification detail
Who owns correction?Special education staff and the SEDS own PLAN, SWDS, MEET, and SERV facts; enrollment staff and the SIS own SENR; CALPADS and SELPA staff reconcile identifiers, organizations, and effective dates.SIS, SEDS, and authoritative records
What must change? Verify the accountable organization and its effective date. If accountability genuinely moved, submit a new evidence-supported PLAN effective when that responsibility changed; do not clone or backdate a PLAN solely because an LEA later closed.Supported source transaction
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable county, SELPA, and accountability reportsRefreshed snapshot and student support

Recommended correction path

  1. 1

    Locate the exact certification row

    Match the SSID, Reporting LEA/SELPA, school, operative dates, and snapshot revision identified by PLAN0680F1.

  2. 2

    Build one effective-date timeline

    Place SENR, SWDS, MEET, PLAN, and SERV records in chronological order. A present record can still be outside the required reporting window.

  3. 3

    Verify the trigger

    • Separate DSEA from Reporting LEA, school of attendance, and SELPA.
    • Verify the exact seven-digit county-district code and closure date.
    • Identify the legal successor/accountable LEA.
    • Confirm when accountability changed relative to Census Day.
  4. 4

    Reconcile with authoritative evidence

    Compare SIS, SEDS, signed plan/meeting documents, organization directories, and CALPADS ODS history. Special education staff and the SEDS own PLAN, SWDS, MEET, and SERV facts; enrollment staff and the SIS own SENR; CALPADS and SELPA staff reconcile identifiers, organizations, and effective dates.

  5. 5

    Make the supported correction

    Verify the accountable organization and its effective date. If accountability genuinely moved, submit a new evidence-supported PLAN effective when that responsibility changed; do not clone or backdate a PLAN solely because an LEA later closed. Repair the owning source/export so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify PLAN0680F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable county, SELPA, and accountability reports. Aggregate and student-level histories must agree.

Official PLAN0680F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory