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CALPADS error brief · PLAN

PLAN0714F1

Special Education Plan Effective Start Date is less than student birthdate
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

Special Education Plan Effective Start Date must be greater than or equal to Student Birth Date.

Focus fields

Fields validated

SINF Data 02.18 - Student Birth Date PLAN Data 23.12 - Special Education Plan Effective Start Date

Recommended correction path

Suggested resolution

“Missing” can mean absent, mistimed, mismatched, or superseded

A record may exist in the SEDS or CALPADS ODS and still fail the relationship because the SSID, Reporting LEA, Reporting SELPA, plan type/reason, or effective dates do not line up. Diagnose the complete history before adding another record.

The lifecycle CALPADS is reconstructing

Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot

StageRecord familyWhat it establishesThis page
1. EnrollmentSENR 1.xxWhere and when the student is enrolledConfirm relationship and date
2. SWDS statusSWDS 22.xxEligibility and participation over timeConfirm relationship and date
3. MEETMEET 24.xxReferral, evaluation, meeting, or pending eventConfirm relationship and date
4. PLANPLAN 23.xxThe operative IEP, IFSP, ISP, setting, and plan factsRule focus
5. SERVSERV 25.xxServices reported under the planConfirm relationship and date
6. Fall 1 snapshotCertificationThe relationships effective for the reporting ruleConfirm relationship and date

Fields and records evaluated

  • SINF 2.18 — Student Birth Date
  • PLAN 23.06 — SSID
  • PLAN 23.12 — Plan Effective Start Date
  • Census enrollment at the PLAN Reporting LEA

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A possible chronology in which birth precedes every special education plan event.Snapshot relationship logic
What is absent or inconsistent?The effective birth date is later than the PLAN start date, usually because of an incorrect year, identity match, migrated placeholder, or wrong PLAN date.Student-level certification detail
Who owns correction?Special education staff and the SEDS own SWDS, MEET, PLAN, and SERV facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA process reconciles identifiers, LEA/SELPA ownership, and effective dates.SIS, SEDS, and authoritative records
What must change?Correct the evidence-supported SINF birth date or PLAN event. Do not move a valid birth date merely to clear the discrepancy.Add, replace, delete, sequence, or service request
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student support

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA/SELPA, operative dates, and snapshot revision identified by PLAN0714F1.

  2. 2

    Build one effective-date timeline

    Place SENR, every SWDS status, MEET, PLAN, and SERV record in chronological order before editing anything.

  3. 3

    Test identifiers and ownership

    Compare SSID, Reporting LEA, Reporting SELPA, school, local IDs, and MID history as applicable.

  4. 4

    Verify authoritative evidence

    Compare all eight digits. Verify SSID and student identity. Distinguish PLAN effective date from meeting, amendment, upload, or initial-entry date. Check century/year defaults and migration values. Special education staff and the SEDS own SWDS, MEET, PLAN, and SERV facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA process reconciles identifiers, LEA/SELPA ownership, and effective dates.

  5. 5

    Make the supported correction

    Correct the evidence-supported SINF birth date or PLAN event. Do not move a valid birth date merely to clear the discrepancy. Repair the owning source/export so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify PLAN0714F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Aggregate and student-level histories must agree.

Official PLAN0714F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory