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CALPADS error brief · PLAN

PLAN0673F1

Missing SWDS Record for a student with a Plan record
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

Students with Plan records need to have at least one SWDS Record

Focus fields

Fields validated

SWDS Data 22.04 - Reporting LEA 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN Data 23.04 - Reporting LEA 23.06 - SSID 23.12 - Special Education Plan Effective Start Date

Recommended correction path

Suggested resolution

“Missing” can mean absent, mistimed, mismatched, or superseded

A record may exist in the SEDS or CALPADS ODS and still fail the relationship because the SSID, Reporting LEA, Reporting SELPA, plan type/reason, or effective dates do not line up. Diagnose the complete history before adding another record.

The lifecycle CALPADS is reconstructing

Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot

StageRecord familyWhat it establishesThis page
1. EnrollmentSENR 1.xxWhere and when the student is enrolledConfirm relationship and date
2. SWDS statusSWDS 22.xxEligibility and participation over timeRule focus
3. MEETMEET 24.xxReferral, evaluation, meeting, or pending eventConfirm relationship and date
4. PLANPLAN 23.xxThe operative IEP, IFSP, ISP, setting, and plan factsConfirm relationship and date
5. SERVSERV 25.xxServices reported under the planConfirm relationship and date
6. Fall 1 snapshotCertificationThe relationships effective for the reporting ruleConfirm relationship and date

Fields and records evaluated

  • PLAN 23.06 — SSID
  • PLAN 23.12 — Plan Effective Start Date
  • SWDS 22.06 — SSID
  • SWDS 22.11/22.12 — Status Effective Date and Status

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A new PLAN event is connected to some statewide special education status history.Snapshot relationship logic
What is absent or inconsistent?No SWDS record exists for the SSID, or identity/date/transmission problems prevent CALPADS from finding it.Student-level certification detail
Who owns correction?Special education staff and the SEDS own SWDS, MEET, PLAN, and SERV facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA process reconciles identifiers, LEA/SELPA ownership, and effective dates.SIS, SEDS, and authoritative records
What must change?Add/correct the actual SWDS status event, or correct/delete an unsupported PLAN. The status code must reflect the real outcome; this existence rule does not automatically require code 1.Add, replace, delete, sequence, or service request
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student support

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA/SELPA, operative dates, and snapshot revision identified by PLAN0673F1.

  2. 2

    Build one effective-date timeline

    Place SENR, every SWDS status, MEET, PLAN, and SERV record in chronological order before editing anything.

  3. 3

    Test identifiers and ownership

    Compare SSID, Reporting LEA, Reporting SELPA, school, local IDs, and MID history as applicable.

  4. 4

    Verify authoritative evidence

    Confirm 23.12 falls from July 1 through Census Day. Search SWDS history across Reporting LEAs. Check rejected or omitted SEDS transactions. Verify SSID/MID history. Special education staff and the SEDS own SWDS, MEET, PLAN, and SERV facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA process reconciles identifiers, LEA/SELPA ownership, and effective dates.

  5. 5

    Make the supported correction

    Add/correct the actual SWDS status event, or correct/delete an unsupported PLAN. The status code must reflect the real outcome; this existence rule does not automatically require code 1. Repair the owning source/export so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify PLAN0673F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Aggregate and student-level histories must agree.

Official PLAN0673F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory