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CALPADS error brief · PLAN

PLAN0364F1

Student Age must be between 3-6 years for this Special Education Program Setting Code
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

If Special Education Program Setting Code equals 201, 203, or 204, then Student Age must be 3 years, but less than 6 years.

Focus fields

Fields validated

SINF Data 02.18 - Student Birth Date SWDS Data 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN Data 23.12 - Special Education Plan Effective Start Date 23.20 - Special Education Program Setting Code

Recommended correction path

Suggested resolution

Certification age is measured on Census Day

These Fall 1 pages test age from the effective SINF birth date to Fall 1 Census Day, then compare that completed age with the PLAN value selected for an enrolled, Eligible-and-Participating student. A transaction can post successfully and still fail this snapshot relationship.

Four-part age-at-event check

StepRuleCommon trap
1. Identify the dateUse Fall 1 Census Day for this certification rule.Do not substitute upload, PLAN effective, or meeting date.
2. Calculate completed ageCensus year minus birth year, reduced by one if the birthday has not occurred.A simple year subtraction can be wrong by one.
3. Test the boundaryAge on Census Day must be at least 3 and less than 6.Words such as “less than” exclude the birthday boundary.
4. Test the coded factPLAN 23.20 = 201, 203, or 204Age compatibility does not prove the code itself is factually correct.

Fields and records evaluated

  • SINF 2.18 — Student Birth Date
  • SWDS 22.11/22.12 — Status Effective Date and Status Code
  • PLAN 23.12 — Special Education Plan Effective Start Date
  • PLAN 23.20 — 201 Regular Early Childhood Program or Kindergarten; 203 Separate Class; 204 Service Provider Location

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?The individual SINF, SENR, SWDS, MEET, or PLAN transactions may each have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A preschool-age student in the reported early-childhood/service setting.Census-day snapshot logic
What is inconsistent?The student is younger than 3 or already 6, or birth date/setting is wrong.Student-level certification detail
Who owns correction?Special education staff and the SEDS own the PLAN, SWDS, MEET, setting, disability, and transition facts; enrollment staff and the SIS own SENR and student demographics; the CALPADS/SELPA process reconciles the Fall 1 snapshot.SIS, SEDS, and authoritative special education records
What must change?Correct the supported birth date or PLAN setting; if the student crossed an age boundary, verify that a later PLAN carries the current setting.Evidence-supported correction
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student-level evidence

Concrete checks

  • Treat the sixth birthday as outside the valid range.
  • Verify which setting contains the majority of services.
  • Check Census Day grade and enrollment context.

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA, Census Day, and snapshot revision identified by PLAN0364F1.

  2. 2

    Calculate age precisely

    Use the effective SINF 2.18 birth date and Fall 1 Census Day. Determine whether the relevant birthday has actually occurred; do not subtract years alone.

  3. 3

    Reconstruct the lifecycle

    Confirm the census enrollment, Eligible-and-Participating SWDS status, operative PLAN, and related MEET history at the same Reporting LEA.

  4. 4

    Verify the authoritative evidence

    Review SIS demographics, IEP/IFSP/ISP documents, evaluation evidence, and the SEDS history. Special education staff and the SEDS own the PLAN, SWDS, MEET, setting, disability, and transition facts; enrollment staff and the SIS own SENR and student demographics; the CALPADS/SELPA process reconciles the Fall 1 snapshot.

  5. 5

    Make the supported correction

    Correct the supported birth date or PLAN setting; if the student crossed an age boundary, verify that a later PLAN carries the current setting. Correct the source/export mapping so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, confirm PLAN0364F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Aggregate and student-level results must agree.

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