Skip to main content

CALPADS error brief · PLAN

PLAN0388F1

Missing Ten or More Weekly Hours in Setting Indicator
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Ten or More Weekly Hours in Setting Indicator must be populated.

Focus fields

Fields validated

SINF Data 02.18 - Student Birth Date SWDS Data 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN Data 23.12 - Special Education Plan Effective Start Date 23.22 - Ten or More Weekly Hours in Setting Indicator

Recommended correction path

Suggested resolution

“Missing” is the final symptom—not necessarily the root cause

CALPADS first determines that an age, grade, plan type, or program setting activates a dependent PLAN field. Only then does blank become invalid. Confirm the trigger before populating the missing field.

Preschool/school-age date: Use completed age on Fall 1 Census Day, together with the census grade and operative setting where required.

The dependency in plain English

PartWhat CALPADS expectsDecision
TriggerThe student is age 3 through 5 on Census Day and PLAN 23.20 = 201 (Regular Early Childhood Program or Kindergarten).If any trigger fact is wrong, correct that fact.
Required fieldPLAN 23.22 — Ten or More Weekly Hours in Setting Indicator Blank is prohibited while the trigger is true.
Meaningwhether the student is enrolled in the regular early-childhood program or kindergarten for at least 10 hours per week.The response must describe the actual IEP/IFSP/PLAN evidence.
CorrectionReport Y when the regular setting totals at least 10 hours weekly; report N when it totals fewer than 10 hours.Do not count only IEP service minutes or assume full-day attendance without checking the weekly schedule.

Fields and records evaluated

  • SWDS 22.11/22.12 — Status Effective Date and Eligible-and-Participating Status
  • PLAN 23.12 — Plan Effective Start Date
  • SINF 2.18 — Student Birth Date
  • PLAN 23.20 — Setting Code 201
  • PLAN 23.22 — Ten or More Weekly Hours in Setting Indicator

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?The component SINF, SENR, SWDS, or PLAN transactions may each have posted successfully.Submission detail and ODS history
What did Fall 1 expect?Because The student is age 3 through 5 on Census Day and PLAN 23.20 = 201 (Regular Early Childhood Program or Kindergarten). CALPADS expected PLAN 23.22 — Ten or More Weekly Hours in Setting Indicator to contain a supported response.Certification dependency logic
What is absent or inconsistent?The required field is blank, or an upstream age, grade, plan type, setting, or effective record is wrong.Student-level certification detail
Who owns correction?The IEP/IFSP team and special education staff establish the factual response; the SEDS owns PLAN values and mappings; SIS staff own birth date, grade, and enrollment; the CALPADS/SELPA process reconciles the snapshot.SIS, SEDS, and IEP/IFSP evidence
What must change?If the student is not age 3–5 or setting 201 is wrong, correct the supported birth date or PLAN setting instead.Supported dependent-field or upstream correction
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student-level evidence

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA, operative PLAN, academic year, and snapshot revision identified by PLAN0388F1.

  2. 2

    Prove that the dependency is active

    The student is age 3 through 5 on Census Day and PLAN 23.20 = 201 (Regular Early Childhood Program or Kindergarten). Verify each trigger component independently.

  3. 3

    Read the authoritative evidence

    The student’s actual weekly schedule, enrollment/attendance calendar, placement documents, and operative IEP—not only special education service minutes. The IEP/IFSP team and special education staff establish the factual response; the SEDS owns PLAN values and mappings; SIS staff own birth date, grade, and enrollment; the CALPADS/SELPA process reconciles the snapshot.

  4. 4

    Distinguish blank from a negative response

    Report Y when the regular setting totals at least 10 hours weekly; report N when it totals fewer than 10 hours. Do not count only IEP service minutes or assume full-day attendance without checking the weekly schedule.

  5. 5

    Correct the owning source

    If the student is not age 3–5 or setting 201 is wrong, correct the supported birth date or PLAN setting instead. Repair the SEDS/SIS mapping so the next submission preserves the correction.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, confirm PLAN0388F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Aggregate and student-level results must agree.

Official PLAN0388F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory