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CALPADS error brief · PLAN

PLAN0387F1

Missing Preschool Program Setting Service Location Code
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Preschool Program Setting Service Location Code must be populated.

Focus fields

Fields validated

SINF Data SWDS Data 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN Data 23.12 - Special Education Plan Effective Start Date 23.21 - Preschool Program Setting Service Location Code

Recommended correction path

Suggested resolution

Current Fall 1 dependency

If PLAN 23.20 = 201, then PLAN 23.21 must be populated.

Fall 1 also confirms that the student is enrolled at the same Reporting LEA on Census Day for the evaluated Eligible and Participating SWDS record and PLAN record.

Do not use the former age-based version of this rule to decide whether a blank PLAN 23.21 is acceptable.

The dependency in plain English

Part What CALPADS expects Operational decision
Trigger PLAN 23.20 contains code 201 — Regular Early Childhood Program or Kindergarten. Verify that 201 accurately describes the operative special education setting.
Required field PLAN 23.21 — Preschool Program Setting Service Location Code — contains a valid supported code. Blank is not allowed while PLAN 23.20 remains 201.
Meaning The code identifies where the student receives the majority of special education and related services within the reported regular early-childhood or kindergarten setting. Use the operative plan and service-delivery evidence, not a default value.
Snapshot relationship The evaluated SWDS and PLAN records relate to a student enrolled at the same Reporting LEA on Fall 1 Census Day. Confirm the correct effective records and Reporting LEA before changing the PLAN.

Fields and records evaluated

  • SWDS 22.11 — Special Education Status Effective Start Date
  • SWDS 22.12 — Special Education Status Code
  • PLAN 23.12 — Special Education Plan Effective Start Date
  • PLAN 23.20 — Special Education Program Setting Code
  • PLAN 23.21 — Preschool Program Setting Service Location Code

The current Version 18.3 workbook does not list SINF 2.18 — Student Birth Date — among the fields validated for PLAN0387F1.

Determine which fact is wrong

Finding Evidence to review Supported correction
Setting 201 is correct and 23.21 is blank Operative IEP, IFSP, or ISP; service-delivery schedule; actual majority-service location Populate PLAN 23.21 with the code supported by the documentation.
Setting 201 is incorrect Operative plan, placement decision, program setting, effective dates Correct PLAN 23.20 to the supported setting code. Then complete any fields required by that setting.
An outdated PLAN is being evaluated PLAN history, effective dates, amendment history, SEDS-to-CALPADS transmission Correct the effective-dated PLAN history or transmission so the operative plan is selected.
The student or plan is associated with the wrong LEA SENR, SWDS, PLAN, enrollment ownership, Reporting LEA history Correct only the unsupported enrollment, status, plan, or Reporting LEA relationship.

Recommended correction path

  1. 1

    Preserve the failed snapshot evidence

    Save the SSID, Reporting LEA, Fall 1 revision, Census Day enrollment, evaluated SWDS record, operative PLAN, PLAN effective date, setting code, and current service-location value.

  2. 2

    Confirm that the current dependency is active

    Verify that the evaluated PLAN contains Special Education Program Setting Code 201. Do not add an age prerequisite that is absent from the current Version 18.3 rule.

  3. 3

    Verify the effective record relationships

    Confirm that CALPADS selected the correct PLAN and an Eligible and Participating SWDS record for a student enrolled at the same Reporting LEA on Census Day.

  4. 4

    Confirm whether setting 201 is accurate

    Use the operative IEP, IFSP, or ISP, placement documentation, and SEDS history. If 201 does not represent the documented program setting, correct PLAN 23.20 and any related source mapping.

  5. 5

    Determine the supported service location

    If setting 201 is correct, identify where the student receives the majority of special education and related services. Select the current PLAN 23.21 code that accurately represents that documented location.

  6. 6

    Correct the owning source

    Update the SEDS or authoritative special education record, then repair any API or extract mapping that omitted PLAN 23.21 or selected an outdated PLAN. Do not make an unsupported CALPADS-only value that the source will later overwrite.

  7. 7

    Regenerate and reconcile Fall 1

    Confirm PLAN0387F1 clears, then reconcile Report 1.0 Certification Errors, Report 16.12 Students with Disabilities Education Plan by Primary Disability, Report 16.14 Students with Disabilities Plan Student List, Report 16.17 Students with Disabilities Annual Comparison, and applicable SELPA reports.

Before closing the correction

  • The correct effective PLAN and SWDS records were evaluated.
  • The student’s Census Day enrollment and Reporting LEA relationship are accurate.
  • PLAN 23.20 reflects the documented program setting.
  • If PLAN 23.20 is 201, PLAN 23.21 contains the supported service-location code.
  • The SEDS or integration mapping preserves the correction.
  • The refreshed Fall 1 and SELPA reports reconcile with the authoritative records.

Official references