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CALPADS error brief · PLAN

PLAN0387F1

Missing Preschool Program Setting Service Location Code
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Preschool Program Setting Service Location Code must be populated.

Focus fields

Fields validated

SINF Data 02.18 - Student Birth Date SWDS Data 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN Data 23.12 - Special Education Plan Effective Start Date 23.21 - Preschool Program Setting Service Location Code

Recommended correction path

Suggested resolution

“Missing” is the final symptom—not necessarily the root cause

CALPADS first determines that an age, grade, plan type, or program setting activates a dependent PLAN field. Only then does blank become invalid. Confirm the trigger before populating the missing field.

Preschool/school-age date: Use completed age on Fall 1 Census Day, together with the census grade and operative setting where required.

The dependency in plain English

PartWhat CALPADS expectsDecision
TriggerThe student is age 3 through 5 on Census Day and PLAN 23.20 = 201 (Regular Early Childhood Program or Kindergarten).If any trigger fact is wrong, correct that fact.
Required field PLAN 23.21 — Preschool Program Setting Service Location CodeBlank is prohibited while the trigger is true.
Meaningwhere the student receives the majority of special education and related services within the regular early-childhood/kindergarten setting.The response must describe the actual IEP/IFSP/PLAN evidence.
CorrectionPopulate the current code that identifies the documented majority-service location.Do not choose a location because it is common at the school or because it clears the error.

Fields and records evaluated

  • SWDS 22.11/22.12 — Status Effective Date and Eligible-and-Participating Status
  • PLAN 23.12 — Plan Effective Start Date
  • SINF 2.18 — Student Birth Date
  • PLAN 23.20 — Setting Code 201
  • PLAN 23.21 — Preschool Program Setting Service Location Code

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?The component SINF, SENR, SWDS, or PLAN transactions may each have posted successfully.Submission detail and ODS history
What did Fall 1 expect?Because The student is age 3 through 5 on Census Day and PLAN 23.20 = 201 (Regular Early Childhood Program or Kindergarten). CALPADS expected PLAN 23.21 — Preschool Program Setting Service Location Code to contain a supported response. Certification dependency logic
What is absent or inconsistent?The required field is blank, or an upstream age, grade, plan type, setting, or effective record is wrong.Student-level certification detail
Who owns correction?The IEP/IFSP team and special education staff establish the factual response; the SEDS owns PLAN values and mappings; SIS staff own birth date, grade, and enrollment; the CALPADS/SELPA process reconciles the snapshot.SIS, SEDS, and IEP/IFSP evidence
What must change?If age, setting 201, or the operative PLAN is wrong, correct that supported upstream fact instead of manufacturing 23.21.Supported dependent-field or upstream correction
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student-level evidence

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA, operative PLAN, academic year, and snapshot revision identified by PLAN0387F1.

  2. 2

    Prove that the dependency is active

    The student is age 3 through 5 on Census Day and PLAN 23.20 = 201 (Regular Early Childhood Program or Kindergarten). Verify each trigger component independently.

  3. 3

    Read the authoritative evidence

    The operative IEP, service-delivery schedule, placement documentation, and actual location in which the majority of special education services are delivered. The IEP/IFSP team and special education staff establish the factual response; the SEDS owns PLAN values and mappings; SIS staff own birth date, grade, and enrollment; the CALPADS/SELPA process reconciles the snapshot.

  4. 4

    Distinguish blank from a negative response

    Populate the current code that identifies the documented majority-service location. Do not choose a location because it is common at the school or because it clears the error.

  5. 5

    Correct the owning source

    If age, setting 201, or the operative PLAN is wrong, correct that supported upstream fact instead of manufacturing 23.21. Repair the SEDS/SIS mapping so the next submission preserves the correction.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, confirm PLAN0387F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Aggregate and student-level results must agree.

Official PLAN0387F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory