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CALPADS error brief · SENR

SENR0733F1

Invalid Grade for Student Initial US School Enrollment Date K-12
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

If Student Initial US School Enrollment Date K-12 is populated, then Grade must not equal IN or PS.

Focus fields

Fields validated

SENR Data 1.24 Grade Level Code 1.22 Enrollment Start Date 1.23 Enrollment Exit Date SINF Data 2.36 - Student Initial US School Enrollment Date K-12

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 1.22/1.25 Enrollment Dates
  • 1.24 Grade Level Code
  • 2.36 Student Initial U.S. School Enrollment Date K–12

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?The first U.S. K–12 date appears only once the student has entered a qualifying K–12 grade.Census-day snapshot logic
What is inconsistent?The date is populated for infant or preschool grade, or the grade/date itself is wrong.Student-level certification detail
Who owns correction?Enrollment/records staff own the supported student information; the SIS/SINF process owns the effective record; the CALPADS coordinator verifies the snapshot.Authoritative local system and program records
What must change?Clear the inapplicable date or correct the evidence-supported grade/date.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile ListRefreshed aggregate and supporting reports

Concrete checks

  • Do not count preschool or infant-program entry.
  • Verify grade on census day.
  • Preserve the date for later K–12 reporting once established.
  • Do not substitute immigration/arrival date.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0733F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Enrollment/records staff own the supported student information; the SIS/SINF process owns the effective record; the CALPADS coordinator verifies the snapshot.

  3. 3

    Test the complete rule

    Do not count preschool or infant-program entry. Verify grade on census day. Preserve the date for later K–12 reporting once established. Do not substitute immigration/arrival date.

  4. 4

    Choose the supported transaction

    Clear the inapplicable date or correct the evidence-supported grade/date.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile List. Aggregate and student-level results must agree.

Official SENR0733F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory