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CALPADS error brief · SENR

SENR0731F1

Invalid Enrollment Status Code for Grade Level and Student Age
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

If student is less than 3 years old on the enrollment start date and grade level is preschool, then Enrollment Status Code must not be 50 (Non-ADA enrollment)

Focus fields

Fields validated

SENR 1.22 - Enrollment Start Date 1.23 - Enrollment Status Code 1.25 - Grade Level Code SINF 02.18 - Student Birth Date

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 1.22 Enrollment Start Date
  • 1.23 Enrollment Status Code
  • 1.24 Grade Level Code
  • 2.18 Student Birth Date

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?Age, grade, and enrollment status represent the correct infant/preschool context.Census-day snapshot logic
What is inconsistent?The student is simultaneously under 3, PS, and status 50.Student-level certification detail
Who owns correction?Registrar or enrollment staff and the SIS/state-reporting owner; CALPADS staff resolve snapshot or anomaly state after the authoritative SENR history is corrected.Authoritative local system and program records
What must change?Correct the supported enrollment status, grade, birth date, or start date.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile ListRefreshed aggregate and supporting reports

Concrete checks

  • Calculate exact age on enrollment start.
  • Distinguish IN from PS.
  • Verify why status 50 was assigned.
  • Coordinate with special education staff when the record supports an infant service context.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0731F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Registrar or enrollment staff and the SIS/state-reporting owner; CALPADS staff resolve snapshot or anomaly state after the authoritative SENR history is corrected.

  3. 3

    Test the complete rule

    Calculate exact age on enrollment start. Distinguish IN from PS. Verify why status 50 was assigned. Coordinate with special education staff when the record supports an infant service context.

  4. 4

    Choose the supported transaction

    Correct the supported enrollment status, grade, birth date, or start date.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile List. Aggregate and student-level results must agree.

Official SENR0731F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory