CALPADS error brief · PLAN
PLAN0663F1
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
23.06 - SSID 23.12 - Special Education Plan Effective Start DateRecommended correction path
Suggested resolution
“Missing” can mean absent, mistimed, mismatched, or superseded
A record may exist in the SEDS or CALPADS ODS and still fail the relationship because the SSID, Reporting LEA, Reporting SELPA, plan type/reason, or effective dates do not line up. Diagnose the complete history before adding another record.
The lifecycle CALPADS is reconstructing
Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot
| Stage | Record family | What it establishes | This page |
|---|---|---|---|
| 1. Enrollment | SENR 1.xx | Where and when the student is enrolled | Confirm relationship and date |
| 2. SWDS status | SWDS 22.xx | Eligibility and participation over time | Confirm relationship and date |
| 3. MEET | MEET 24.xx | Referral, evaluation, meeting, or pending event | Confirm relationship and date |
| 4. PLAN | PLAN 23.xx | The operative IEP, IFSP, ISP, setting, and plan facts | Rule focus |
| 5. SERV | SERV 25.xx | Services reported under the plan | Confirm relationship and date |
| 6. Fall 1 snapshot | Certification | The relationships effective for the reporting rule | Confirm relationship and date |
Fields and records evaluated
- PLAN 23.06 — SSID
- PLAN 23.12 — Plan Effective Start Date
- All PLAN values and source record identifiers
- MID merge history when applicable
Six questions that resolve this certification finding
| Question | Specific finding | Evidence |
|---|---|---|
| What passed? | Individual source transactions may have posted successfully. | Submission detail and ODS history |
| What did Fall 1 expect? | One unambiguous plan event per SSID and effective date. | Snapshot relationship logic |
| What is absent or inconsistent? | Duplicate operational keys exist, often because two predecessor SSIDs were combined through an MID merge. | Student-level certification detail |
| Who owns correction? | Special education staff and the SEDS own SWDS, MEET, PLAN, and SERV facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA process reconciles identifiers, LEA/SELPA ownership, and effective dates. | SIS, SEDS, and authoritative records |
| What must change? | Determine the historically correct PLAN event. Remove/replace only a proven duplicate; if the conflict is a post-MID ODS condition the LEA cannot safely repair, preserve evidence and request CALPADS assistance. | Add, replace, delete, sequence, or service request |
| What proves resolution? | 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports | Refreshed snapshot and student support |
Recommended correction path
- 1
Locate the exact snapshot row
Match the SSID, Reporting LEA/SELPA, operative dates, and snapshot revision identified by PLAN0663F1.
- 2
Build one effective-date timeline
Place SENR, every SWDS status, MEET, PLAN, and SERV record in chronological order before editing anything.
- 3
Test identifiers and ownership
Compare SSID, Reporting LEA, Reporting SELPA, school, local IDs, and MID history as applicable.
- 4
Verify authoritative evidence
Compare every field in both PLAN records. Trace local student IDs and predecessor SSIDs. Review MID merge timing. Do not delete whichever record is easiest to access. Special education staff and the SEDS own SWDS, MEET, PLAN, and SERV facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA process reconciles identifiers, LEA/SELPA ownership, and effective dates.
- 5
Make the supported correction
Determine the historically correct PLAN event. Remove/replace only a proven duplicate; if the conflict is a post-MID ODS condition the LEA cannot safely repair, preserve evidence and request CALPADS assistance. Repair the owning source/export so the discrepancy is not recreated.
- 6
Regenerate and reconcile
Regenerate Fall 1, verify PLAN0663F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Aggregate and student-level histories must agree.
Official PLAN0663F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory