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CALPADS error brief · PLAN

PLAN0628F1

Invalid Special Education Plan Reason based on student enrollment
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

Education Plan Reason is invalid for the Education Plan and School Type Enrollment

Focus fields

Fields validated

SENR:

1.08 SSID

1.22 Enrollment Start Date

1.25 Enrollment Exit Date

SWDS Data

22.11 - Special Education Status Effective Start Date

22.12 - Special Education Status Code

PLAN Data

23.11 - Special Education Plan Type Code

23.13 - Reason For Plan Record Code

Recommended correction path

Suggested resolution

“Missing” can mean absent, mistimed, mismatched, or superseded

A record may exist in the SEDS or CALPADS ODS and still fail the relationship because the SSID, Reporting LEA, Reporting SELPA, plan type/reason, or effective dates do not line up. Diagnose the complete history before adding another record.

Special education records to check

The table identifies related records. Use their effective dates to establish what happened for this student. After parental consent, CDE recommends reporting a pending initial evaluation in MEET. A referral alone does not establish SWDS eligibility or participation. CDE special education reporting FAQ.

Record or snapshotRecord familyWhat it establishesThis page
EnrollmentSENR 1.xxWhere and when the student is enrolledRule focus
SWDS statusSWDS 22.xxEligibility and participation over timeConfirm relationship and date
MEETMEET 24.xxReferral, evaluation, meeting, or pending eventConfirm relationship and date
PLANPLAN 23.xxThe operative IEP, IFSP, ISP, setting, and plan factsConfirm relationship and date
SERVSERV 25.xxServices reported under the planConfirm relationship and date
Fall 1 snapshotCertificationThe relationships effective for the reporting ruleConfirm relationship and date

Fields and records evaluated

  • SENR 1.05/1.06 — School of Attendance and NPS School
  • SENR 1.22/1.25 — Enrollment Dates
  • SWDS 22.11/22.12 — Status History
  • PLAN 23.11 — Plan Type
  • PLAN 23.13 — Reason for Plan Record

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?The reason explains why this PLAN record exists in the student’s actual public, private, NPS, or other enrollment context.Snapshot relationship logic
What is absent or inconsistent?The reason code belongs to a different plan/enrollment situation, or CALPADS is selecting an incorrect enrollment or PLAN.Student-level certification detail
Who owns correction?Special education staff and the SEDS own SWDS, MEET, PLAN, and SERV facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA process reconciles identifiers, LEA/SELPA ownership, and effective dates.SIS, SEDS, and authoritative records
What must change?Correct the supported PLAN reason, plan type, or SENR school/date relationship after comparing the current valid-code combinations.Add, replace, delete, sequence, or service request
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reportsRefreshed snapshot and student support

Recommended correction path

  1. 1

    Locate the exact snapshot row

    Match the SSID, Reporting LEA/SELPA, operative dates, and snapshot revision identified by PLAN0628F1.

  2. 2

    Build one effective-date timeline

    Place SENR, every SWDS status, MEET, PLAN, and SERV record in chronological order before editing anything.

  3. 3

    Test identifiers and ownership

    Compare SSID, Reporting LEA, Reporting SELPA, school, local IDs, and MID history as applicable.

  4. 4

    Verify authoritative evidence

    Identify the exact census enrollment and school type. Distinguish public school, private-school code 0000002, and NPS enrollment. Verify the operative Plan Type before choosing the reason. Do not select a reason from its label alone; use the current combination table. Special education staff and the SEDS own SWDS, MEET, PLAN, and SERV facts; enrollment staff and the SIS own SENR; the CALPADS/SELPA process reconciles identifiers, LEA/SELPA ownership, and effective dates.

  5. 5

    Make the supported correction

    Correct the supported PLAN reason, plan type, or SENR school/date relationship after comparing the current valid-code combinations. Repair the owning source/export so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify PLAN0628F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.15 Students with Disabilities Services; 16.16 Students with Disabilities Services Student List; 16.17 Students with Disabilities Annual Comparison; applicable SELPA reports. Aggregate and student-level histories must agree.

Official PLAN0628F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory