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CALPADS error brief · SENR

SENR0317F1

Student Enrollment Record in Previous AY Not Exited
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

A student that was enrolled any time between July 1 and June 30 of any previous Academic Year and has not been exited prior to August 16 of the subsequent Academic Year.

Focus fields

Fields validated

SENR 1.22 - Enrollment Start Date 1.25 - Enrollment Exit Date 1.26 - Student Exit Reason Code

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 1.22 Enrollment Start Date
  • 1.25 Enrollment Exit Date
  • 1.26 Student Exit Reason Code
  • Academic-year enrollment sequence

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A supported year-end exit followed by a new enrollment segment when the student returns.Census-day snapshot logic
What is inconsistent?The prior segment remains open, or intervening academic-year enrollment history is missing.Student-level certification detail
Who owns correction?Registrar or enrollment staff and the SIS/state-reporting owner; CALPADS staff resolve snapshot or anomaly state after the authoritative SENR history is corrected.Authoritative local system and program records
What must change?Enter supported historical exit/new-year records in chronological order; do not use an invented exit for a student whose attendance history is unresolved.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 1.1 Enrollment Count; 1.2 Enrollment Student List; 8.1 Student Profile ListRefreshed aggregate and supporting reports

Concrete checks

  • Reconstruct every academic year since the original start.
  • Confirm the student returned and the grade for each year.
  • Use the actual local enrollment calendar and exit reason.
  • Check transfers, no-shows, and gaps before closing history.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0317F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Registrar or enrollment staff and the SIS/state-reporting owner; CALPADS staff resolve snapshot or anomaly state after the authoritative SENR history is corrected.

  3. 3

    Test the complete rule

    Reconstruct every academic year since the original start. Confirm the student returned and the grade for each year. Use the actual local enrollment calendar and exit reason. Check transfers, no-shows, and gaps before closing history.

  4. 4

    Choose the supported transaction

    Enter supported historical exit/new-year records in chronological order; do not use an invented exit for a student whose attendance history is unresolved.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 1.1 Enrollment Count; 1.2 Enrollment Student List; 8.1 Student Profile List. Aggregate and student-level results must agree.

Official SENR0317F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory