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CALPADS error brief · SENR

SENR0670F1

Enrollment Data Missing for Expected Closed School
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

A school that closed since the previous year's Annual Enrollment Update is expected for this collection. There is insufficient information in CALPADS to determine the status, as of Census Day, of students who were submitted in the previous year’s Annual Enrollment Update or who were enrolled since the Update. Dropout and graduate reporting are dependent on these data.

Focus fields

Fields validated

SENR Data

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • SENR history for the closing school
  • Expected Schools information
  • Graduate/dropout reporting-cycle outcomes

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?Every affected student has a supported continuation, transfer, completion, dropout, or other enrollment outcome.Census-day snapshot logic
What is inconsistent?The closed school’s student histories end without sufficient resolution.Student-level certification detail
Who owns correction?Registrar or enrollment staff and the SIS/state-reporting owner; CALPADS staff resolve snapshot or anomaly state after the authoritative SENR history is corrected.Authoritative local system and program records
What must change?Submit/correct supported historical exits and outcomes, or correct an inaccurate closure expectation through the authorized school-status process.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 1.8 Dropouts by Subgroup Student List; 1.12 Dropouts Count Disaggregated; 1.14 Dropouts State ViewRefreshed aggregate and supporting reports

Concrete checks

  • Verify the official closure date.
  • Build the prior certified and post-census student roster.
  • Trace each student’s exit/completion/subsequent enrollment.
  • Do not assign a dropout code merely because a destination is unknown.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0670F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Registrar or enrollment staff and the SIS/state-reporting owner; CALPADS staff resolve snapshot or anomaly state after the authoritative SENR history is corrected.

  3. 3

    Test the complete rule

    Verify the official closure date. Build the prior certified and post-census student roster. Trace each student’s exit/completion/subsequent enrollment. Do not assign a dropout code merely because a destination is unknown.

  4. 4

    Choose the supported transaction

    Submit/correct supported historical exits and outcomes, or correct an inaccurate closure expectation through the authorized school-status process.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 1.8 Dropouts by Subgroup Student List; 1.12 Dropouts Count Disaggregated; 1.14 Dropouts State View. Aggregate and student-level results must agree.

Official SENR0670F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory