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CALPADS error brief · SENR

SENR0661F1

Invalid Student Race Missing Indicator and Student Race Code Combination
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

Student Race Missing Indicator must accurately reflect what is populated in the Student Race Code Fields. If Race is known, Race 1 should be populated prior to Race 2 through Race 5 codes.

Focus fields

Fields validated

2.25 - Student Race 1 Code 2.26 - Student Race 2 Code 2.27 - Student Race 3 Code 2.28 - Student Race 4 Code 2.29 - Student Race 5 Code 2.30 - Student Race Missing Indicator

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 2.25–2.29 Student Race Codes 1–5
  • 2.30 Student Race Missing Indicator

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?The indicator and ordered race-code fields represent the information actually supplied.Census-day snapshot logic
What is inconsistent?The record simultaneously says race is missing and reports a race, or reports later race positions without Race 1.Student-level certification detail
Who owns correction?Enrollment/records staff own the supported student information; the SIS/SINF process owns the effective record; the CALPADS coordinator verifies the snapshot.Authoritative local system and program records
What must change?Correct the effective SINF record from authorized information; never infer race to clear certification.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile ListRefreshed aggregate and supporting reports

Concrete checks

  • Use the SINF record effective for census enrollment.
  • Preserve all reported races in sequential fields.
  • Do not use missing as a substitute for declined unless specifications support it.
  • Check SIS-to-SINF transformations.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0661F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Enrollment/records staff own the supported student information; the SIS/SINF process owns the effective record; the CALPADS coordinator verifies the snapshot.

  3. 3

    Test the complete rule

    Use the SINF record effective for census enrollment. Preserve all reported races in sequential fields. Do not use missing as a substitute for declined unless specifications support it. Check SIS-to-SINF transformations.

  4. 4

    Choose the supported transaction

    Correct the effective SINF record from authorized information; never infer race to clear certification.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile List. Aggregate and student-level results must agree.

Official SENR0661F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory