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CALPADS error brief · PLAN

PLAN0619F1

Invalid Special Education Program Setting Code
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

Students with Disabilities who are 5 years old and in Transitional Kindergarten (TK) or higher must have Special Education Program Setting Code Populated and not equal to 200 (home), 201 (Regular Early Childhood), 203 (Separate Class), or 204 (Service Provider Location)

Focus fields

Fields validated

SENR Data 1.24 - Grade Level Code SINF Data 02.18 - Student Birth Date SWDS Data 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN Data 23.12 - Special Education Plan Effective Start Date 23.20 - Special Education Program Setting Code

Recommended correction path

Suggested resolution

The lifecycle CALPADS is reconstructing

Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot

StageRecord familyWhat it establishesThis page
1. EnrollmentSENR 1.xxWhere and when the student is enrolledConfirm relationship and date
2. SWDS statusSWDS 22.xxEligibility and participation over timeConfirm relationship and date
3. MEETMEET 24.xxReferral, evaluation, meeting, or pending eventConfirm relationship and date
4. PLANPLAN 23.xxThe operative IEP, IFSP, ISP, setting, and plan factsRule focus
5. SERVSERV 25.xxServices reported under the planConfirm relationship and date
6. Fall 1 snapshotCertificationThe relationships effective for the reporting ruleConfirm relationship and date

Why these four codes fail

CodePreschool settingWhat to do
200HomeUse only when supported by the applicable preschool-age rule and plan.
201Regular early childhood programDo not carry it forward automatically after the student enters the school-age rule.
203Separate classChoose the corresponding valid school-age setting documented by the IEP.
204Service provider locationReplace only after confirming the student’s actual school-age placement.

Fields and records evaluated

  • SENR 1.24 — Grade Level Code
  • SINF 2.18 — Student Birth Date
  • SWDS 22.11/22.12 — Status Effective Date and Status Code
  • PLAN 23.12 — Plan Effective Start Date
  • PLAN 23.20 — Special Education Program Setting Code

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A setting that describes where the student actually receives special education under the operative plan.Snapshot relationship logic
What is inconsistent?The setting is blank, uses a preschool code, or the birth date, grade, status, enrollment, or operative PLAN causes the wrong age/grade rule to fire. Student-level certification detail
Who owns correction?Special education staff and the SEDS own PLAN, SWDS, MEET, and SERV facts; enrollment staff and the SIS own SENR; CALPADS and SELPA staff reconcile identifiers, organizations, and effective dates.SIS, SEDS, and authoritative records
What must change?Correct the evidence-supported birth date, grade, or operative PLAN setting. Select the school-age setting documented by the plan; do not substitute any non-preschool code merely to clear certification.Supported source transaction
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable county, SELPA, and accountability reportsRefreshed snapshot and student support

Recommended correction path

  1. 1

    Locate the exact certification row

    Match the SSID, Reporting LEA/SELPA, school, operative dates, and snapshot revision identified by PLAN0619F1.

  2. 2

    Build one effective-date timeline

    Place SENR, SWDS, MEET, PLAN, and SERV records in chronological order. A present record can still be outside the required reporting window.

  3. 3

    Verify the trigger

    • Calculate age on Census Day and verify the complete birth date.
    • Confirm the Census Day grade is TK or higher.
    • Read the operative IEP and determine the actual program setting.
    • Check whether an older preschool PLAN incorrectly remains effective.
  4. 4

    Reconcile with authoritative evidence

    Compare SIS, SEDS, signed plan/meeting documents, organization directories, and CALPADS ODS history. Special education staff and the SEDS own PLAN, SWDS, MEET, and SERV facts; enrollment staff and the SIS own SENR; CALPADS and SELPA staff reconcile identifiers, organizations, and effective dates.

  5. 5

    Make the supported correction

    Correct the evidence-supported birth date, grade, or operative PLAN setting. Select the school-age setting documented by the plan; do not substitute any non-preschool code merely to clear certification. Repair the owning source/export so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify PLAN0619F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable county, SELPA, and accountability reports. Aggregate and student-level histories must agree.

Official PLAN0619F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory