CALPADS error brief · PLAN
PLAN0725F1
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
SENR
1.04 - Reporting LEA
1.22 - Enrollment Start Date
1.23 - Enrollment Status Code
1.25 - Enrollment Exit Date
SWDS
22.04 - Reporting LEA
22.11 - Special Education Status Effective Start Date
22.12 - Special Education Status Code
PLAN
23.04 - Reporting LEA
23.12 - Special Education Plan Effective Start Date
23.11 - Special Education Plan Type Code
23.35 - Part C to B Transition Plan IFSP Indicator
SINF Data
2.18 Student Birth Date
Recommended correction path
Suggested resolution
Special education records to check
The table identifies related records. Use their effective dates to establish what happened for this student. After parental consent, CDE recommends reporting a pending initial evaluation in MEET. A referral alone does not establish SWDS eligibility or participation. CDE special education reporting FAQ.
| Record or snapshot | Record family | What it establishes | This page |
|---|---|---|---|
| Enrollment | SENR 1.xx | Where and when the student is enrolled | Confirm relationship and date |
| SWDS status | SWDS 22.xx | Eligibility and participation over time | Confirm relationship and date |
| MEET | MEET 24.xx | Referral, evaluation, meeting, or pending event | Confirm relationship and date |
| PLAN | PLAN 23.xx | The operative IEP, IFSP, ISP, setting, and plan facts | Rule focus |
| SERV | SERV 25.xx | Services reported under the plan | Confirm relationship and date |
| Fall 1 snapshot | Certification | The relationships effective for the reporting rule | Confirm relationship and date |
PLAN0724F1 and PLAN0725F1 are a pair
| Error | Question | Required response |
|---|---|---|
| PLAN0724F1 | Does the IFSP include a transition plan? | 23.35 must contain Y or N. |
| PLAN0725F1 | If yes, when did the transition conference occur? | 23.34 must contain the documented date. |
Fields and records evaluated
- SINF 2.18 — Student Birth Date
- SENR 1.22/1.23/1.25 — Census enrollment
- SWDS 22.11/22.12 — Status Effective Date and Code 1
- PLAN 23.11 — Plan Type 150 (IFSP)
- PLAN 23.34 — Part C-to-B Transition Conference Date
- PLAN 23.35 — Transition Plan in IFSP Indicator
Six questions that resolve this certification finding
| Question | Specific finding | Evidence |
|---|---|---|
| What passed? | Individual transactions may have posted successfully. | Submission detail and ODS history |
| What did Fall 1 expect? | A documented conference date that belongs to the child’s transition event and agrees with the Y indicator. | Snapshot relationship logic |
| What is inconsistent? | The indicator is Y but the conference date is blank, rejected, placed in the wrong field, or attached to a different PLAN/SSID. | Student-level certification detail |
| Who owns correction? | Special education staff and the SEDS own PLAN, SWDS, MEET, and SERV facts; enrollment staff and the SIS own SENR; CALPADS and SELPA staff reconcile identifiers, organizations, and effective dates. | SIS, SEDS, and authoritative records |
| What must change? | Report the documented transition conference date. If no conference occurred or the indicator is wrong, reconcile the IFSP and source system rather than inventing a date. | Supported source transaction |
| What proves resolution? | 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable county, SELPA, and accountability reports | Refreshed snapshot and student support |
Recommended correction path
- 1
Locate the exact certification row
Match the SSID, Reporting LEA/SELPA, school, operative dates, and snapshot revision identified by PLAN0725F1.
- 2
Build one effective-date timeline
Place SENR, SWDS, MEET, PLAN, and SERV records in chronological order. A present record can still be outside the required reporting window.
- 3
Verify the trigger
- Confirm 23.35 is Y.
- Locate the actual conference record and participants.
- Distinguish conference date from referral, consent, meeting, PLAN effective, and upload dates.
- Verify the date belongs to this SSID and operative IFSP.
- 4
Reconcile with authoritative evidence
Compare SIS, SEDS, signed plan/meeting documents, organization directories, and CALPADS ODS history. Special education staff and the SEDS own PLAN, SWDS, MEET, and SERV facts; enrollment staff and the SIS own SENR; CALPADS and SELPA staff reconcile identifiers, organizations, and effective dates.
- 5
Make the supported correction
Report the documented transition conference date. If no conference occurred or the indicator is wrong, reconcile the IFSP and source system rather than inventing a date. Repair the owning source/export so the discrepancy is not recreated.
- 6
Regenerate and reconcile
Regenerate Fall 1, verify PLAN0725F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable county, SELPA, and accountability reports. Aggregate and student-level histories must agree.
Official PLAN0725F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory