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CALPADS error brief · PLAN

PLAN0725F1

Missing Part C to B Transition Conference Date
Severity Warning
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

Part C to B Transition Conference Date must be populated if Special Education Plan Type equals 150 (IFSP) and student's age on the Census Date is equal to or greater than 2 years 9 months.

Focus fields

Fields validated

SENR 1.04 - Reporting LEA 1.22 - Enrollment Start Date 1.23 - Enrollment Status Code 1.25 - Enrollment Exit Date SWDS 22.04 - Reporting LEA 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN 23.04 - Reporting LEA 23.12 - Special Education Plan Effective Start Date 23.11 - Special Education Plan Type Code 23.35 - Part C to B Transition Plan IFSP Indicator SINF Data 2.18 Student Birth Date

Recommended correction path

Suggested resolution

The lifecycle CALPADS is reconstructing

Enrollment → SWDS status → MEET → PLAN → SERV → Fall 1 snapshot

StageRecord familyWhat it establishesThis page
1. EnrollmentSENR 1.xxWhere and when the student is enrolledConfirm relationship and date
2. SWDS statusSWDS 22.xxEligibility and participation over timeConfirm relationship and date
3. MEETMEET 24.xxReferral, evaluation, meeting, or pending eventConfirm relationship and date
4. PLANPLAN 23.xxThe operative IEP, IFSP, ISP, setting, and plan factsRule focus
5. SERVSERV 25.xxServices reported under the planConfirm relationship and date
6. Fall 1 snapshotCertificationThe relationships effective for the reporting ruleConfirm relationship and date

PLAN0724F1 and PLAN0725F1 are a pair

ErrorQuestionRequired response
PLAN0724F1Does the IFSP include a transition plan?23.35 must contain Y or N.
PLAN0725F1If yes, when did the transition conference occur?23.34 must contain the documented date.

Fields and records evaluated

  • SINF 2.18 — Student Birth Date
  • SENR 1.22/1.23/1.25 — Census enrollment
  • SWDS 22.11/22.12 — Status Effective Date and Code 1
  • PLAN 23.11 — Plan Type 150 (IFSP)
  • PLAN 23.34 — Part C-to-B Transition Conference Date
  • PLAN 23.35 — Transition Plan in IFSP Indicator

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A documented conference date that belongs to the child’s transition event and agrees with the Y indicator.Snapshot relationship logic
What is inconsistent?The indicator is Y but the conference date is blank, rejected, placed in the wrong field, or attached to a different PLAN/SSID.Student-level certification detail
Who owns correction?Special education staff and the SEDS own PLAN, SWDS, MEET, and SERV facts; enrollment staff and the SIS own SENR; CALPADS and SELPA staff reconcile identifiers, organizations, and effective dates.SIS, SEDS, and authoritative records
What must change?Report the documented transition conference date. If no conference occurred or the indicator is wrong, reconcile the IFSP and source system rather than inventing a date.Supported source transaction
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable county, SELPA, and accountability reportsRefreshed snapshot and student support

Recommended correction path

  1. 1

    Locate the exact certification row

    Match the SSID, Reporting LEA/SELPA, school, operative dates, and snapshot revision identified by PLAN0725F1.

  2. 2

    Build one effective-date timeline

    Place SENR, SWDS, MEET, PLAN, and SERV records in chronological order. A present record can still be outside the required reporting window.

  3. 3

    Verify the trigger

    • Confirm 23.35 is Y.
    • Locate the actual conference record and participants.
    • Distinguish conference date from referral, consent, meeting, PLAN effective, and upload dates.
    • Verify the date belongs to this SSID and operative IFSP.
  4. 4

    Reconcile with authoritative evidence

    Compare SIS, SEDS, signed plan/meeting documents, organization directories, and CALPADS ODS history. Special education staff and the SEDS own PLAN, SWDS, MEET, and SERV facts; enrollment staff and the SIS own SENR; CALPADS and SELPA staff reconcile identifiers, organizations, and effective dates.

  5. 5

    Make the supported correction

    Report the documented transition conference date. If no conference occurred or the indicator is wrong, reconcile the IFSP and source system rather than inventing a date. Repair the owning source/export so the discrepancy is not recreated.

  6. 6

    Regenerate and reconcile

    Regenerate Fall 1, verify PLAN0725F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; 16.17 Students with Disabilities Annual Comparison; applicable county, SELPA, and accountability reports. Aggregate and student-level histories must agree.

Official PLAN0725F1 guidance · CALPADS PLAN guidance · Certification reports · SDLA report directory