MEET0436F1

The special education lifecycle

Fields and records evaluated

• SWDS 22.11 — Special Education Status Effective Start Date
• SWDS 22.12 — Special Education Status Code
• MEET 24.13 — Special Education Meeting Date
• MEET 24.16 — Meeting Activity: Evaluation Type Code
• MEET 24.17 — Meeting Activity: Plan Review Indicator

Six questions that resolve this certification finding

Concrete checks

• Identify exactly what occurred: initial evaluation, reevaluation, annual plan review, or another meeting activity.
• Use 24.17 = Y only when the meeting satisfies the required review of an established plan.
• Review the most recent SWDS status effective on the meeting date—not merely the student’s current status today.
• Do not change status 4 (Not Eligible), or any other nonparticipating status, unless the eligibility record itself is wrong.
• After reconciling MEET and SWDS, confirm the resulting PLAN history accurately represents any plan established or continued by the meeting.

Recommended correction path

1. 1

   Locate the certification row

   Match the SSID, Reporting LEA, meeting date, academic year, and snapshot revision identified by MEET0436F1.

2. 2

   Reconstruct the lifecycle

   Read MEET as the event, SWDS as the status history, and PLAN as the operative plan. Place every effective date on one timeline before editing any record.

3. 3

   Check the authoritative evidence

   Compare the IEP/IFSP/ISP documents, referral and consent records, SEDS history, and student identity data. Special education staff establish the referral, meeting, eligibility, and plan facts; the SEDS owns the source records; the CALPADS/SELPA reporting process verifies the MEET, SWDS, and PLAN histories selected for Fall 1.

4. 4

   Test the complete rule

   Identify exactly what occurred: initial evaluation, reevaluation, annual plan review, or another meeting activity. Use 24.17 = Y only when the meeting satisfies the required review of an established plan. Review the most recent SWDS status effective on the meeting date—not merely the student’s current status today. Do not change status 4 (Not Eligible), or any other nonparticipating status, unless the eligibility record itself is wrong. After reconciling MEET and SWDS, confirm the resulting PLAN history accurately represents any plan established or continued by the meeting.

5. 5

   Make the supported correction

   Correct the event classification when the MEET activity was coded incorrectly, or correct/add the evidence-supported SWDS status history when the student was actually Eligible and Participating. Correct the source system or extract mapping so the next submission does not recreate the discrepancy.

6. 6

   Regenerate and reconcile

   Regenerate the Fall 1 snapshot, verify MEET0436F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; applicable SELPA reports and local SEDS extracts. Confirm the aggregate result and student-level history agree.