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CALPADS error brief · MEET

MEET0421F1

Special Education Referral Date is less than student birthdate
Severity Fatal
Error type CDD
Record type MEET

Official CALPADS rule

What CALPADS is rejecting

Special Education Referral Date must be greater than or equal to Student Birth Date.

Focus fields

Fields validated

SINF Data 02.18 - Student Birth Date MEET Data 24.10 - Special Education Referral Date

Recommended correction path

Suggested resolution

MEET is an event—not the student’s status or plan

A MEET record says that a special education event occurred or remains pending. SWDS identifies the student’s status over time, and PLAN identifies the operative education plan. A valid correction must reconcile all three histories; changing whichever code clears the screen can damage the student’s longitudinal record.

The special education lifecycle

RecordWhat it representsQuestion to ask
MEET — 24.xxA referral, evaluation, plan-review, reevaluation, completed meeting, or pending-meeting event.What happened, and on what actual event date?
SWDS — 22.xxThe student’s effective special education eligibility and participation status history.What status was effective when the event occurred?
PLAN — 23.xxThe education plan under which services are offered or delivered.What plan became or remained operative after the event?

Fields and records evaluated

  • SINF 2.18 — Student Birth Date
  • MEET 24.10 — Special Education Referral Date
  • MEET 24.12 — Initial Evaluation Parental Consent Date, when applicable

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?The individual MEET, SWDS, SINF, or PLAN transactions may each have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A possible chronology: birth first, then referral, followed—when applicable—by parental consent and the meeting.Census-day snapshot and reporting-window logic
What is inconsistent?The effective SINF birth date is later than the MEET referral date. A transposed digit, wrong century/year, incorrect student match, conversion default, or incorrect referral event date may be responsible.Student-level certification detail
Who owns correction?Special education staff establish the referral, meeting, eligibility, and plan facts; the SEDS owns the source records; the CALPADS/SELPA reporting process verifies the MEET, SWDS, and PLAN histories selected for Fall 1.SEDS, IEP/IFSP/ISP documentation, and CALPADS history
What must change?Correct whichever authoritative value is wrong: replace the SINF history if the birth date is incorrect, or replace/correct the MEET event if the referral date is incorrect.Evidence-supported add, replace, delete, or sequencing action
What proves resolution?1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; applicable SELPA reports and local SEDS extractsRefreshed snapshot plus student-level support

Concrete checks

  • Compare all eight digits of 2.18 and 24.10; do not compare only month and day.
  • Confirm that 24.10 is the actual referral date—not the consent date, meeting date, upload date, or date the record was entered into the SEDS.
  • Verify the SSID and student identity before changing a birth date.
  • For an initial Part B (10) or Part C (15) evaluation, also confirm Referral Date ≤ Parental Consent Date ≤ Meeting Date.
  • Check for common conversion errors such as 2020 instead of 2010 or a default date inherited during migration.

Recommended correction path

  1. 1

    Locate the certification row

    Match the SSID, Reporting LEA, meeting date, academic year, and snapshot revision identified by MEET0421F1.

  2. 2

    Reconstruct the lifecycle

    Read MEET as the event, SWDS as the status history, and PLAN as the operative plan. Place every effective date on one timeline before editing any record.

  3. 3

    Check the authoritative evidence

    Compare the IEP/IFSP/ISP documents, referral and consent records, SEDS history, and student identity data. Special education staff establish the referral, meeting, eligibility, and plan facts; the SEDS owns the source records; the CALPADS/SELPA reporting process verifies the MEET, SWDS, and PLAN histories selected for Fall 1.

  4. 4

    Test the complete rule

    Compare all eight digits of 2.18 and 24.10; do not compare only month and day. Confirm that 24.10 is the actual referral date—not the consent date, meeting date, upload date, or date the record was entered into the SEDS. Verify the SSID and student identity before changing a birth date. For an initial Part B (10) or Part C (15) evaluation, also confirm Referral Date ≤ Parental Consent Date ≤ Meeting Date. Check for common conversion errors such as 2020 instead of 2010 or a default date inherited during migration.

  5. 5

    Make the supported correction

    Correct whichever authoritative value is wrong: replace the SINF history if the birth date is incorrect, or replace/correct the MEET event if the referral date is incorrect. Correct the source system or extract mapping so the next submission does not recreate the discrepancy.

  6. 6

    Regenerate and reconcile

    Regenerate the Fall 1 snapshot, verify MEET0421F1 clears, and reconcile 1.0 Certification Errors; 16.12 Students with Disabilities Education Plan by Primary Disability; 16.14 Students with Disabilities Plan Student List; applicable SELPA reports and local SEDS extracts. Confirm the aggregate result and student-level history agree.

Official MEET0421F1 guidance · CALPADS MEET record guidance · Current certification and real-time reports · SDLA CALPADS report directory