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CALPADS error brief · SENR

SENR0453F1

Invalid Combination of Parent/Guardian1 First Name, Last Name and Highest Education Level fields.
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

If any Parent/Guardian1 field is populated (First Name, Last Name, Highest Education Level), then all three must be populated.

Focus fields

Fields validated

SENR 1.23 - Enrollment Status Code SINF 2.38 - Parent Guardian Highest Education Level Code 2.39 - Guardian 1 First Name 2.40 - Guardian 1 Last Name

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 1.23 Enrollment Status Code
  • 2.38 Parent/Guardian 1 Highest Education Level
  • 2.39 Guardian 1 First Name
  • 2.40 Guardian 1 Last Name

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A complete three-field Guardian 1 group, without inferring family structure or custody.Census-day snapshot logic
What is inconsistent?One or two values are present while the related group is incomplete.Student-level certification detail
Who owns correction?Enrollment/records staff own the supported student information; the SIS/SINF process owns the effective record; the CALPADS coordinator verifies the snapshot.Authoritative local system and program records
What must change?Complete the group from authorized information or clear the entire unsupported group.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile ListRefreshed aggregate and supporting reports

Concrete checks

  • Inspect the effective SINF record used on census day.
  • Confirm names and education came from authorized source information.
  • Do not use “unknown” text as a substitute unless the specification permits it.
  • Do not infer hierarchy or legal custody from the Guardian 1 label.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0453F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Enrollment/records staff own the supported student information; the SIS/SINF process owns the effective record; the CALPADS coordinator verifies the snapshot.

  3. 3

    Test the complete rule

    Inspect the effective SINF record used on census day. Confirm names and education came from authorized source information. Do not use “unknown” text as a substitute unless the specification permits it. Do not infer hierarchy or legal custody from the Guardian 1 label.

  4. 4

    Choose the supported transaction

    Complete the group from authorized information or clear the entire unsupported group.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile List. Aggregate and student-level results must agree.

Official SENR0453F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory