CALPADS error brief · CERT
CERT001
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
SENR DataRecommended correction path
Suggested resolution
Why this appears after records have posted
Transactional validation asks whether an individual record is structurally and logically acceptable. Fall 1 certification rebuilds a snapshot and asks whether the resulting collection is complete and credible across schools, students, programs, histories, and anomalies. Passing the first test does not guarantee passing the second.
Data evaluated
- SENR enrollment data
- Expected Schools information
- Fall 1 census-day snapshot
Six questions that resolve the certification finding
| Certification question | What to establish | Evidence to use |
|---|---|---|
| What passed transactional validation? | Any SENR records already submitted may have posted successfully. | Submission detail, rejected-record report, and ODS enrollment history |
| What did the snapshot expect? | At least one qualifying enrollment for a school marked as expected to report. | Report 1.0a Expected Schools Information |
| What is absent or inconsistent? | The expected school and the snapshot enrollment population do not agree. | Reports 1.1 and 1.2 by school |
| Which system owns the correction? | Usually the SIS or SENR extract; sometimes the authoritative school-status/expected-schools record. | SIS enrollment roster, CDS status, CALPADS expected-school flag |
| Which transaction is required? | Add/correct SENR only for real students, or correct the school expectation through the authorized process. | Census-day roster and documented school status |
| Which reports prove resolution? | Expected-school status and student-level snapshot enrollment must reconcile. | Reports 1.0a, 1.1, 1.2, and 1.0 Certification Errors |
Start with the two legitimate explanations
| Finding | Meaning | Correct response |
|---|---|---|
| The school operated and enrolled students | Qualifying SENR data are missing, attached to the wrong school, outside the census window, or excluded by enrollment status. | Correct the authoritative enrollment records and resubmit. |
| The school genuinely had no reportable students or should not be expected | The expected-school status may be inaccurate or requires confirmation. | Do not invent enrollment; reconcile the school’s operational/CDS status with the authorized CALPADS or CDE process. |
| Students appear in the SIS but not the snapshot | A source-to-extract, code, date, status, or snapshot-refresh problem exists. | Compare the roster, raw SENR file, ODS, and snapshot in that order. |
Concrete enrollment checks
- School of Attendance is the intended seven-digit school code.
- Enrollment Start Date is on or before census day.
- Enrollment Exit Date does not remove the student before the qualifying snapshot date.
- Enrollment Status and grade are eligible for the relevant Fall 1 report.
- The records posted to the intended LEA and academic year.
- The snapshot was regenerated after the last accepted SENR correction.
Recommended correction path
- 1
Open Report 1.0a
Confirm exactly which school CALPADS marks as expected and the expectation applicable to Fall 1.
- 2
Establish whether the school truly served students
Use the official census-day enrollment roster and school operational records; do not infer enrollment from the school merely being open.
- 3
Compare SIS, SENR file, ODS, and snapshot
Find the first layer where expected students disappear or move to another school, date, grade, status, LEA, or academic year.
- 4
Correct the authoritative problem
Repair and resubmit real SENR records, or pursue correction of an inaccurate school expectation through the proper authorized channel.
- 5
Regenerate and reconcile
Confirm the school appears correctly on 1.1 and 1.2 and CERT001 disappears from 1.0.
Official CERT001 guidance · Current CALPADS certification and real-time reports · SDLA CALPADS report directory