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CALPADS error brief · SENR

SENR0026F1

Invalid Birth Date or Grade for CHPSE Completion
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

If Student Exit Category equals E230 and School Completion Status Code equals 330 (Passed CHPSE) then Student Age must be greater than or equal to 16 at Enrollment Exit Date, or Grade enrolled in 10th, 11th, or 12th grade

Focus fields

Fields validated

1.24 Grade Level Code 1.25 - Enrollment Exit Date 1.26 Student Exit Reason Code 1.27 Student School Completion Status Code 02.18 - Student Birth Date

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 1.24 Grade Level Code
  • 1.25 Enrollment Exit Date
  • 1.26 Student Exit Reason Code
  • 1.27 Student School Completion Status
  • 2.18 Student Birth Date

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A supported CHPSE completion attached to an eligible student and reporting-cycle exit.Census-day snapshot logic
What is inconsistent?The completion code conflicts with the student’s age, grade history, birth date, or exit date.Student-level certification detail
Who owns correction?Registrar or enrollment staff and the SIS/state-reporting owner; CALPADS staff resolve snapshot or anomaly state after the authoritative SENR history is corrected.Authoritative local system and program records
What must change?Correct the field proven wrong; do not replace code 330 when the student actually passed CHPSE.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 1.8 Dropouts by Subgroup Student List; 1.12 Dropouts Count Disaggregated; 1.14 Dropouts State ViewRefreshed aggregate and supporting reports

Concrete checks

  • Verify CHPSE completion documentation.
  • Calculate age from SINF 2.18 on SENR 1.25.
  • Review the complete grade 10–12 enrollment history, not only the final grade.
  • Confirm E230 and status 330 describe the same event.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0026F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Registrar or enrollment staff and the SIS/state-reporting owner; CALPADS staff resolve snapshot or anomaly state after the authoritative SENR history is corrected.

  3. 3

    Test the complete rule

    Verify CHPSE completion documentation. Calculate age from SINF 2.18 on SENR 1.25. Review the complete grade 10–12 enrollment history, not only the final grade. Confirm E230 and status 330 describe the same event.

  4. 4

    Choose the supported transaction

    Correct the field proven wrong; do not replace code 330 when the student actually passed CHPSE.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 1.8 Dropouts by Subgroup Student List; 1.12 Dropouts Count Disaggregated; 1.14 Dropouts State View. Aggregate and student-level results must agree.

Official SENR0026F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory