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CALPADS error brief · SENR

SENR0635F1

Invalid Combination of Parent/Guardian2 First Name and Last Name.
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

Parent/Guardian2 First and Last Name must both be populated or both left blank.

Focus fields

Fields validated

SENR Data 1.23 - Enrollment Status Code SINF Data 2.41 - Guardian 2 First Name 2.42 - Guardian 2 Last Name

Recommended correction path

Suggested resolution

Certification lens

This rule is evaluated from the Fall 1 snapshot and related ODS histories. A record can pass transactional validation and still fail when CALPADS compares the student, dates, school, program, language status, demographics, or special education relationships effective for certification.

Fields and records evaluated

  • 1.23 Enrollment Status Code
  • 2.41 Guardian 2 First Name
  • 2.42 Guardian 2 Last Name

Six questions that resolve this certification finding

QuestionSpecific findingEvidence
What passed?Individual source transactions may have posted successfully.Submission detail and ODS history
What did Fall 1 expect?A complete two-field Guardian 2 name group without assumptions about family hierarchy.Census-day snapshot logic
What is inconsistent?Only one Guardian 2 name component is populated.Student-level certification detail
Who owns correction?Enrollment/records staff own the supported student information; the SIS/SINF process owns the effective record; the CALPADS coordinator verifies the snapshot.Authoritative local system and program records
What must change?Complete both supported name fields or clear the unsupported partial group.Add, replace, delete, or sequence supported records
What proves resolution?1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile ListRefreshed aggregate and supporting reports

Concrete checks

  • Inspect the most recent overlapping SINF.
  • Verify spelling from authorized source information.
  • Do not populate placeholders.
  • Do not interpret Guardian 2 as lesser custody or authority.

Recommended correction path

  1. 1

    Identify the exact snapshot row

    Match the student, school, LEA, academic year, and census/snapshot revision implicated by SENR0635F1.

  2. 2

    Compare the authoritative source

    Use the owning SIS, program, language, enrollment, or special education record. Enrollment/records staff own the supported student information; the SIS/SINF process owns the effective record; the CALPADS coordinator verifies the snapshot.

  3. 3

    Test the complete rule

    Inspect the most recent overlapping SINF. Verify spelling from authorized source information. Do not populate placeholders. Do not interpret Guardian 2 as lesser custody or authority.

  4. 4

    Choose the supported transaction

    Complete both supported name fields or clear the unsupported partial group.

  5. 5

    Correct the source and resubmit

    Repair the authoritative record or extract mapping so the next submission will not recreate the discrepancy. Allow all dependent transactions to post in chronological order.

  6. 6

    Regenerate and reconcile

    Refresh the Fall 1 snapshot, confirm the error clears, and reconcile 1.0 Certification Errors; 1.2 Enrollment Student List; 8.1 Student Profile List. Aggregate and student-level results must agree.

Official SENR0635F1 guidance · Current certification and real-time reports · SDLA CALPADS report directory