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CALPADS error brief · SELA

SELA0652

Missing Enrollment Record for RFEP Student
Severity Fatal
Error type Input Validation
Record type SELA

Official CALPADS rule

What CALPADS is rejecting

If a student's English Language Acquisition Status = Reclasified Fluent English Proficient (RFEP), they must have an overlapping primary enrollment

Focus fields

Fields validated

SELA Data 12.04 Reporting LEA 12.13 - English Language Acquisition Status Code 12.14 English Language Acquisition Status Start Date SENR Data 1.04 - Reporting LEA 1.22 - Enrollment Start Date 1.23 - Enrollment Status Code 1.25 - Enrollment Exit Date

Recommended correction path

Suggested resolution

Records validated together

  • SELA 12.04 Reporting LEA
  • SELA 12.13–12.14 ELAS Code and Start Date
  • SENR 1.04 Reporting LEA
  • SENR 1.22 Start Date
  • SENR 1.23 Enrollment Status
  • SENR 1.25 Exit Date

RFEP must overlap a primary enrollment. An N470 NoShowOther segment does not establish the required overlap.

Dependency sequence

DependencyWhat must be trueCommon conflict
Student identitySame valid SSID in both recordsDuplicate or incorrect SSID
Reporting LEASENR and SELA identify the responsible LEARFEP attributed to prior or receiving LEA incorrectly
Primary enrollmentQualifying enrollment covers the RFEP dateSecondary enrollment, gap, early exit, or N470
RFEP eventDate matches approved reclassificationFirst day of enrollment used as a placeholder

Do not fabricate enrollment to make RFEP post. Determine which LEA actually completed and owned the reclassification event, then correct the record that is factually wrong.

Recommended correction path

  1. 1

    Place RFEP on the enrollment timeline

    Compare the effective date with every SENR start/exit segment for the same LEA.

  2. 2

    Check enrollment status and exit

    Confirm a primary enrollment covers the date and that N470 or another non-qualifying segment is not being relied upon.

  3. 3

    Confirm reclassification ownership

    Identify which LEA completed the approved process and whether field 12.04 is correct.

  4. 4

    Correct the actual error

    Post or repair legitimate SENR when missing/inaccurate; otherwise correct the RFEP date or Reporting LEA.

  5. 5

    Submit in dependency order

    Allow SENR to post first, then submit RFEP and verify CALPADS, TOMS, and the local monitoring roster.

Official SELA0652 page  |  CALPADS RFEP Report 2.17 logic