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CALPADS error brief · SELA

SELA0652

Missing Enrollment Record for RFEP Student
Severity Fatal
Error type Input Validation
Record type SELA

Official CALPADS rule

What CALPADS is rejecting

If a student's English Language Acquisition Status = Reclasified Fluent English Proficient (RFEP), they must have an overlapping primary enrollment

Focus fields

Fields validated

SELA Data 12.04 Reporting LEA 12.13 - English Language Acquisition Status Code 12.14 English Language Acquisition Status Start Date SENR Data 1.04 - Reporting LEA 1.22 - Enrollment Start Date 1.23 - Enrollment Status Code 1.25 - Enrollment Exit Date

Recommended correction path

Suggested resolution

CALPADS SELA correction guide

SELA0652: Missing Overlapping Enrollment for an RFEP Student

An RFEP record must overlap a primary enrollment for the same reporting LEA. CALPADS cannot accept a reclassification effective date when that LEA does not have a qualifying enrollment covering the date.

Focus fields: SELA Reporting LEA (12.04), ELAS Code/Date (12.13–12.14), and SENR Reporting LEA, Start Date, Status, and Exit Date

Recommended correction path

  1. 1

    Compare the RFEP date with enrollment dates

    Place the proposed RFEP effective date against the student’s SENR start and exit dates for the same reporting LEA.

  2. 2

    Check enrollment status and exit reason

    Confirm a primary enrollment exists. An enrollment exited as N470 (NoShowOther) is not treated as overlapping for this validation.

  3. 3

    Confirm the correct LEA owns the action

    Verify which LEA completed the locally approved reclassification process and whether the SELA Reporting LEA was populated correctly.

  4. 4

    Correct the record that is actually wrong

    Post or repair a legitimate SENR record when enrollment is missing or inaccurate; otherwise correct the RFEP date/reporting LEA. Never fabricate enrollment to make RFEP post.

  5. 5

    Submit in dependency order and verify

    Allow the corrected SENR to post first, then submit RFEP and confirm the overlap, ELAS history, TOMS status, and local RFEP monitoring roster.

Before closing the ticket

  • Preserve the evidence and approval supporting the correction.
  • Verify the result in CALPADS, not only the SIS.
  • When testing or RFEP is affected, reconcile TOMS and the assessment team’s roster.

Official references

SIS help-desk directory

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