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CALPADS error brief · PLAN

PLAN0696

Must provide a valid 7-digit county/district code or School code in the District of Special Education Accountability field
Severity
FATAL error - Must be corrected in order to post the record and/or certify the data.
Error type PLAN - Special Education Plan
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

District of Special Education Accountability must be a valid 7-digit County District (CD) code or School Code

Focus fields

Fields validated

23.10 - District of Special Education Accountability

Recommended correction path

Suggested resolution

PLAN validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 23.10 District of Special Education Accountability

DSEA identifies the district or qualifying charter responsible for ensuring special education services—not automatically the Reporting LEA, school attended, district of service, or geographic district.

Do not collapse four different organizations into one

RoleWhat it describesDiagnostic caution
Reporting LEAThe LEA reporting the PLAN record.Not automatically the DSEA.
Reporting SELPAThe SELPA with the active reporting relationship.The relationship is effective-dated.
DSEAThe district or qualifying charter accountable for ensuring services.Not automatically the district of service or attendance.
School/placementWhere education or services occur.Location does not alone establish accountability.

Concrete checks

  • Preserve all seven digits, including leading zeroes.
  • Verify the entity in the CDE school/charter directories.
  • Determine responsibility from the student’s actual special education arrangement.
  • For charters, confirm whether the charter is an individual SELPA member.

Recommended correction path

  1. 1

    Preserve the rejected record

    Capture SSID, LEA/SELPA, DSEA, plan type, effective date, transition fields, and existing PLAN history as applicable.

  2. 2

    Confirm the exact student and plan

    Match the record to the governing IFSP, IEP, or ISP and its effective period.

  3. 3

    Establish the authoritative relationship

    Use membership/accountability records or the child’s IFSP transition evidence rather than defaults or assumptions.

  4. 4

    Build the effective-date timeline

    Place organizational relationships or birth, IFSP, transition plan, conference, and Part B events in order.

  5. 5

    Correct the owning source

    Submit the verified responsible district or qualifying charter code. Correct the source responsibility mapping rather than copying Reporting LEA into every DSEA field. Repair recurring crosswalk or copied-forward logic.

  6. 6

    Resubmit and reconcile

    Confirm acceptance and review connected SENR, SWDS, MEET, PLAN, SERV, SELPA, and DSEA history.

Official references