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CALPADS error brief · PSTS

PSTS0484

User not authorized to submit Students with Disabilities data
Severity Fatal
Error type Input Validation
Record type PSTS

Official CALPADS rule

What CALPADS is rejecting

If Education Program Participation Type Code = 30 (SPED), then the user must be assigned the PSTS for SPED Students Edit role.

Focus fields

Fields validated

17.11 Education Program Participation Type Code

Recommended correction path

Suggested resolution

CALPADS PSTS correction guide - Fatal input validation

PSTS0484: User not authorized to submit Students with Disabilities data

If Education Program Participation Type Code = 30 (SPED), then the user must be assigned the PSTS for SPED Students Edit role.

Official Version 17.23 rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 17.11 Education Program Participation Type Code

First identify the correct PSTS reporting lane

CPA or CTE lane

Program type
10 or 20
Follow-up
Approximately six months
Submission
Fall 2
Reporting SELPA
Blank
Conditional detail
May be required

Special Education lane

Program type
30
Follow-up
Approximately 12 months
Submission
EOY special education
Reporting SELPA
Required
Fields 17.13-17.15
Blank

SDLA Flowchart: build PSTS from prior-year evidence

1 - Prior-year exit and completion evidenceConfirm enrollment, exit, completion, and non-reenrollment.
2 - Program eligibility prerequisiteConfirm CPA, CTE completer, or SPED Plan Type 100 context.
3 - Correct population and timingUse the appropriate six-month or 12-month follow-up.
4 - PSTS recordTranslate documented responses into permitted codes and fields.
5 - LEA and SELPA reviewReconcile detail, certification, outreach, and Indicator 14 where applicable.

Recommended correction path

  1. 1

    Confirm the program type

    Determine whether the record belongs to CPA/CTE or Special Education.

  2. 2

    Identify the submitting pathway

    Confirm whether staff are using an SIS upload, SEDS/API workflow, or online maintenance.

  3. 3

    Check the required CALPADS role

    CPA/CTE requires PSTS Edit; SPED requires PSTS for SPED Students Edit.

  4. 4

    Use least-privilege administration

    Have the LEA Administrator assign only the role required for authorized duties.

  5. 5

    Retry without changing student data

    An authorization error should not be solved by altering Program Type.

  6. 6

    Document and review access

    Confirm submission success and periodically review role assignments.

Working calendar: follow the correct lane

CPA/CTE preparationIdentify prior-year completers and complete the approximately six-month follow-up.
2026-27 Fall 2 opens on Census Day.
Special Education preparationIdentify prior-year SWD exiters and coordinate 12-month follow-up.
Published 2026-27 EOY 1 amendment close; SELPA approval required.

Before closing the correction

  • Confirm the student belongs in the selected population.
  • Confirm the program type, reporting year, and prior-year evidence.
  • Confirm conditional fields are permitted for that lane.
  • Review other records produced by the same workflow.

Official references and practical support