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CALPADS error brief · SASS

SASS0118

Staff Job Classification FTE Percentage Less than 1
Severity Fatal
Error type Input Validation
Record type SASS

Official CALPADS rule

What CALPADS is rejecting

Staff Job Classification FTE Percentage for a staff member must be greater than or equal to 1.

Focus fields

Fields validated

8.14 Staff Job Classification FTE Percentage 8.15 Non Classroom Based Job Assignment Code 1 8.16 Non Classroom Based Job Assignment Code 2 8.17 Non Classroom Based Job Assignment Code 3 8.18 Non Classroom Based Job Assignment Code 4 8.19 Non Classroom Based Job Assignment Code 5 8.20 Non Classroom Based Job Assignment Code 6 8.21 Non Classroom Based Job Assignment Code 7

Recommended correction path

Suggested resolution

What this assignment error means

Field 8.14 reports the percentage of the staff member’s assignment attributable to this job classification. A value below 1 is outside the accepted range; it may reflect a fraction-versus-percent conversion error, rounding, or an assignment that should not have been exported.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
Valid boundary1One percent; accepted by this rule but reviewed by warning SASS0268.
Valid example50Fifty percent in this job classification.
Invalid0 or 0.5Below the one-percent minimum.
Common conversion defect0.50 intended to mean 50%CALPADS reads the submitted number, not the local display convention.

Fields and records evaluated

  • 8.13 Staff Job Classification Code
  • 8.14 Staff Job Classification FTE Percentage

Recommended correction path

  1. 1

    Locate the exact SASS row

    Capture Reporting LEA, School of Assignment, Academic Year, masked SEID, Job Classification, FTE, and all seven support-assignment fields.

  2. 2

    Confirm the educator and organization

    Match the SASS row to accepted SDEM history, HR/position-control evidence, the official school/LEA code, and the actual assignment.

  3. 3

    Test the exact rule

    • Confirm whether the local system stores FTE as a decimal fraction or a percentage.
    • Verify the actual assignment and job classification with HR/position-control evidence.
    • Check rounding and export transformations.
    • Do not increase a genuine fraction merely to clear the error.
  4. 4

    Find the first divergence

    Inspect HR, position control, SIS scheduling, local code crosswalks, joins, and export calculations. Do not treat a job title as a CALPADS classification without checking duties.

  5. 5

    Make the supported correction

    Convert the supported assignment to the required percentage representation or remove/correct a row that should not be reported.

  6. 6

    Regenerate and reconcile

    Confirm SASS acceptance, inspect Staff Profile Report 4.4 and Staff Nonclassroom Based or Support Assignment Detail Report 4.5, and reconcile affected CRSE sections and other staff produced by the same mapping.

Official SASS0118 guidance · CALPADS Staff Assignment guidance · Fall 2 Reporting Roadmap · Current specifications, code sets, and valid combinations