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CALPADS error brief · SASS

SASS0118

Staff Job Classification FTE Percentage Less than 1
Severity Fatal
Error type Input Validation
Record type SASS

Official CALPADS rule

What CALPADS is rejecting

Staff Job Classification FTE Percentage for a staff member must be greater than or equal to 1.

Focus fields

Fields validated

8.14 Staff Job Classification FTE Percentage 8.15 Non Classroom Based Job Assignment Code 1 8.16 Non Classroom Based Job Assignment Code 2 8.17 Non Classroom Based Job Assignment Code 3 8.18 Non Classroom Based Job Assignment Code 4 8.19 Non Classroom Based Job Assignment Code 5 8.20 Non Classroom Based Job Assignment Code 6 8.21 Non Classroom Based Job Assignment Code 7

Recommended correction path

Suggested resolution

CALPADS SASS correction guide · Fatal input validation

SASS0118: Staff Job Classification FTE Percentage Less than 1

Staff Job Classification FTE Percentage for a staff member must be greater than or equal to 1.

Official CALPADS rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 8.14 Staff Job Classification FTE Percentage
  • 8.15 Non Classroom Based Job Assignment Code 1
  • 8.16 Non Classroom Based Job Assignment Code 2
  • 8.17 Non Classroom Based Job Assignment Code 3
  • 8.18 Non Classroom Based Job Assignment Code 4
  • 8.19 Non Classroom Based Job Assignment Code 5
  • 8.20 Non Classroom Based Job Assignment Code 6
  • 8.21 Non Classroom Based Job Assignment Code 7

SDLA Flowchart: debug the hierarchy from the top

1 · HR, personnel, credentialing, and local systemsConfirm the staff member, employment evidence, SEID, position, site, job classification, FTE, and assignment details in the systems responsible for those facts.
2 · SDEM staff identity and employment history Prerequisite gateThe correct SDEM record must exist and process successfully under the same Reporting LEA and SEID before a dependent assignment can be trusted.
3 · SASS staff assignment — current debugging levelValidate the same SEID plus Academic Year ID, School of Assignment, Staff Job Classification Code, FTE percentage, and any required nonclassroom assignment codes.
4 · CRSE teaching assignmentsFor classroom staff, course sections must connect to a qualifying SASS assignment for the same person, school, and academic year.
5 · SCSE enrollment and Fall 2 reviewOnly after upstream staff and course records are sound should the team reconcile student-section records, reports, and certification results.

One person does not always mean one assignment record

SDEMEstablishes the staff member’s identity and employment history.
SASSOne or more records may describe assignments by school and job classification.
CRSEEach applicable course section connects to the appropriate staff assignment.
SCSEEach student-course enrollment connects downstream to the section.

Illustrative principle: a principal who also teaches may require more than one SASS job classification. Do not create duplicate SASS rows with the same primary-key combination.

Recommended correction path

  1. 1

    Clear the SDEM prerequisite gate

    Confirm the SEID and employment coverage before changing the assignment.

  2. 2

    Confirm the supported workload

    Use authorized HR/personnel evidence to determine the portion of full-time work represented by this school and job classification.

  3. 3

    Check percentage scale and format

    CALPADS expects a percentage: 100 represents full time and 50 represents half time. Verify the permitted numeric format and range.

  4. 4

    Review all split assignments

    Inspect the staff member’s full set of SASS rows across schools and classifications before changing one value.

  5. 5

    Correct the source or calculation

    Repair the HR value, SIS entry, integration, rounding, or export transformation that produced the result.

  6. 6

    Reprocess and reconcile

    Confirm SASS acceptance, review totals and Fall 2 reports, and test other staff affected by the same calculation.

2026–27 Fall 2 working calendar

Before Census DayReconcile SDEM identities, employment coverage, SASS assignments, school mappings, classifications, FTE, and course dependencies.
Fall 2 Census Day and opening of the official submission window.
CDE’s recommended date for reaching zero Fall 2 errors.
Certification deadline. Fall 2 has no amendment window.

Verify the official CDE reporting calendar before acting because dates can change.

Before closing the correction

  • Confirm the accepted SDEM identity and employment history under the intended Reporting LEA and SEID.
  • Confirm the accepted SASS record under the intended academic year, school, and job classification.
  • Reconcile applicable CRSE records and Fall 2 staff reports after the upstream correction.
  • Check other staff records created by the same HR, SIS, integration, or extract rule.

Official references and practical support