SASS - Staff Assignment
SASS errors involve staff job assignments reported for a school or LEA. They may concern job classifications, assignment codes, dates, school ownership, or relationships to staff demographic and course-section records. Confirm that each assignment belongs to the correct SEID and accurately describes the employee’s duties during the reporting year.
FRMT0001
Wrong field length
Field length does not match CALPADS File Specifications (CFS)
FRMT0002
Wrong date format
Date format does not match CALPADS File Specifications (CFS)
FRMT0004
Invalid characters for numeric field
Data for a numeric field must be a number or a decimal point.
FRMT0005
Wrong format for Staff Job Classification FTE Percentage
Format for Staff Job Classification FTE Percentage must match CALPADS File Specifications (CFS)
FRMT0009
Invalid column count for file type
Format for invalid column (fields) count based on file type
GERR0001
Required Field Missing
A required field for the submitted Record Type is missing
GERR0002
Value Not Found in Reference Set
The value provided for the field is not a valid value from the CALPADS Code Sets
GERR0007
Code submitted outside the effective date range
Code submitted outside the effective date range
GERR0010
Fall 2 File Types Cannot be Submitted for Preschools
If the file submitted has a Record Type of SASS, CRSE, SCSE, or PSTS-F2, then the School must not be a Preschool.
IVR0001
Invalid Submitter
Reporting LEA must equal institution identifier of submitter User ID
IVR0002
Invalid Reporting School
School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA
IVR0006
Invalid Academic Year
Academic Year ID must be a valid academic school year combination and no more than one year in the future
SEID must be a valid SEID in the CCTC file
IVR0116
Duplicates within File based on Primary Key
Two or more records exist with the same primary key fields.
SASS0118
Staff Job Classification FTE Percentage Less than 1
Staff Job Classification FTE Percentage for a staff member must be greater than or equal to 1.
SASS0119
Staff Job Classification FTE Percentage Greater Than or equal to 200
Staff Job Classification FTE Percentage must be Less Than 200
SASS0120
Missing Non Classroom Based Job Assignment Code
If Staff Job Classification Code = 10 or 11 or 25
Then one or more of the Non Classroom Based Job Assignment Codes must be populated
SASS0163
Invalid School of Assignment
If Staff Job Classification Code = 26 then School of Assignment must be a charter school (CDS)
SASS0198
Invalid School of Assignment
School of Assignment must not be an NPS school of a Private School Group
SASS0201
School not open during Academic Year
School should be open during Academic Year reported
SASS0219
Invalid Non Classroom Based Job Assignment Code and Staff Job Classification Code combination values
Staff Job Classification Code and Non Classroom Based Job Assignment Code must be a valid combination as defined in the CALPADS Valid Code Combinations document
SASS0268
Staff Job Classification FTE Percentage Equals 1
The Staff Job Classification FTE Percentage appears to be very low and may not be an accurate reflection of the actual FTE percentage for the Staff Job Classification.
SASS0272
Invalid use of Superintendent-level Nonclassroom Based or Support Assignment Codes
In order to use Superintendent-level assignment codes 0100 (Superintendent) or 0102 (Deputy or Associate Superintendent), a staff person must be associated with the district or county office.
SASS0473
Non Classroom Based Job Assignment Codes 1-7 must be populated in sequential order
The preceding Non Classroom Based Job Assignment Code must be populated if the subsequent Non Classroom Based Job Assignment Code is populated.
SASS0474
Duplicate Non Classroom Based Job Assignment Code
Non Classroom Based Job Assignment Codes 1-7 cannot have a duplicate value for the same SASS record.
