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CALPADS error brief · FRMT

FRMT0001

Wrong field length
Severity Fatal
Error type Input Validation
Record type FRMT

Official CALPADS rule

What CALPADS is rejecting

Field length does not match CALPADS File Specifications (CFS)

Focus fields

Fields validated

8.01 Record Type Code 8.02 Transaction Type Code 8.03 Local Record ID 8.04 Reporting LEA 8.05 School of Assignment 8.06 Academic Year ID 8.07 SEID 8.08 Local Staff ID 8.09 Staff Legal First Name 8.10 Staff Legal Last Name 8.11 Staff Birth Date 8.12 Staff Gender Code 8.13 Staff Job Classification Code 8.14 Staff Job Classification FTE Percentage 8.15 Non Classroom Based Job Assignment Code 1 8.16 Non Classroom Based Job Assignment Code 2 8.17 Non Classroom Based Job Assignment Code 3 8.18 Non Classroom Based Job Assignment Code 4 8.19 Non Classroom Based Job Assignment Code 5 8.20 Non Classroom Based Job Assignment Code 6 8.21 Non Classroom Based Job Assignment Code 7

Recommended correction path

Suggested resolution

What this error actually means

The rejected value may be a school code, academic year, SEID, local staff ID, birth date, job classification, FTE, or assignment code. Padding, hidden spaces, and shifted columns can make a reasonable-looking value the wrong length.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
ValidExact field length or within its published maximumCheck the field-specific CFS rule.
InvalidValue exceeds the maximumInspect literal exported characters.
Common defectLeading/trailing spaces or zero paddingThe export—not the HR screen—is validated.
Possible shiftValue from another column appears hereCheck the complete 21-field layout.

Fields and records evaluated

  • All 21 SASS fields, beginning with 8.01 Record Type Code

Recommended correction path

  1. 1

    Preserve the rejected row

    Capture submission ID, row, Reporting LEA, School, Academic Year, masked SEID, Job Classification, FTE, and assignment-code positions.

  2. 2

    Confirm identity and organization

    Match accepted SDEM history, authorized HR evidence, official organization codes, and the actual assignment before editing.

  3. 3

    Test the exact rule

    • Identify the precise rejected field and raw value.
    • Reveal spaces and nonprinting characters.
    • Compare with the current SASS field length.
    • Correct mapping or source; do not truncate meaningful identifiers or names blindly.
  4. 4

    Find the first divergence

    Trace HR, position control, SIS scheduling, code crosswalks, joins, spreadsheet handling, file generation, and upload context.

  5. 5

    Make the supported correction

    Repair the authoritative value or export transformation and regenerate the complete row.

  6. 6

    Regenerate and reconcile

    Confirm acceptance, review Reports 4.4 and 4.5, reconcile CRSE dependencies, and audit other staff produced by the same mapping.

Official FRMT0001 guidance · CALPADS Staff Assignment guidance · Report 4.4 Staff Profile List · Current specifications and code sets